MODULE 25 Report Writing

1. MODULE 25Report Writing

2. REPORT WRITING A. Objective 1. 060: Identify purposes of written reports 2. 061: Identify the essentials of report writing 3. 062: Identify requirements of report writing

3. REPORT WRITING 4. 063: Practical: Given a mock correctional situation, the student will write & critique an in-dept narrative report containing the essentials and the requirements of report writing.

4. REPORT WRITING 5. 064: Practical: Accurately complete a statement of charges.

5. REPORT WRITING B. Reports: 1. Are statements of facts 2. Gives an account of or relates to, tells or conveys information about an incident or event that has been studied, investigated or observed.

6. REPORT WRITING 3. Types of written reports a. Printed fixed forms b. Narrative (Incident Report)

7. REPORT WRITING 4. Reports are a type of written communication. 5. Mandatory fundamentals of written reports a. Writer b. Subject material c. Reader

8. REPORT WRITING 6. The responsibility for effective communication rests exclusively with the writer 7. Principals of report writing a. Think before you write b. Think while writing c. Think after report is written

9. REPORT WRITING C. Purpose of Written Reports 1. Preservation of knowledge 2. Records accurate details for future reference & possible prosecution 3. Assists institutional staff & other agencies 4. Coordinate the activities of an institution/agency

10. REPORT WRITING D. Essentials of Report Writing 1. The essentials of report writing provide basic answers to anticipated questions regarding an event or incident.

11. REPORT WRITING a. Who (Identity) b. What (Offense, crime or violation) c. Where (Location) d. When (Time) e. Why (Motive) f. How (Modus operandi) g. Action taken

12. REPORT WRITING E. Requirements of Report Writing 1. Ensure that essentials are properly & sequentially organized 2. Requirements of report writing:

13. REPORT WRITING a. Complete *All necessary facts are included *No additional information is require *7 essentials answered

14. REPORT WRITING b. Concise *Do not use unnecessary words *Use simple sentences

15. REPORT WRITING c. Clear *Stick to facts of the matter *Use simple descriptive words *Make sure narrative flows in chronological order

16. REPORT WRITING d. Correct *Present only actual facts *Make certain that words, names, & numbers are spelled and listed factually

17. REPORT WRITING e. Courteous *Be cooperative, not antagonistic *Be objective & fair in your presentation

18. REPORT WRITING F. Signature 1. Authentic 2. Complete & Correct 3. May be used officially