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OMB Circular A-16 Portfolio Management Implementation Plan

Steering Committee Meeting February 13, 2014. OMB Circular A-16 Portfolio Management Implementation Plan. Adrian Gardner, FEMA Ivan DeLoatch, FGDC OS. A-16 PfM Implementation Plan. Drivers: OMB Circular A-16, A-16 Supplemental Guidance

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OMB Circular A-16 Portfolio Management Implementation Plan

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  1. Steering Committee Meeting February 13, 2014 OMB Circular A-16 Portfolio Management Implementation Plan Adrian Gardner, FEMA Ivan DeLoatch, FGDC OS

  2. A-16 PfM Implementation Plan Drivers: • OMB Circular A-16, A-16 Supplemental Guidance • GAO Report (GAO-13-94): Geospatial Information – OMB and Agencies Need to Make Coordination a Priority to Reduce Duplication (November 2012) • National Geospatial Advisory Committee recommendations • Open Data Policy, Digital Government Strategy, Open Government Directive Process: • Core team coordinating with Theme Leads and Dataset Managers • Interagency project team: • Executive Champions: Adrian Gardner (FEMA), Ivan DeLoatch (FGDC) • Writing Team Lead: Jen Carlino (USGA/FGDC/CSAS)

  3. Core Team Members • Anne Ball (NOAA, Climate and Weather Theme) • Wendy Blake-Coleman (EPA) • Jennifer Carlino (FGDC) • Mark Bradford (DOT) • Joel Dyer (FEMA) • Jim Irvine (COMSO/FGDC) • Michel Kareis (GSA, Real Property Theme) • Edgar Pedroza (DOI) • Ken Shaffer (FGDC) • BrigittaUrban-Mathieux (FGDC) • Chris Vaughan (FEMA) • Lynda Wayne (GeoMaxim/FGDC) • Kimberly Winger (FEMA) • Sean Zintel (COMSO/FGDC)

  4. Implementation Plan Schedule DRAFT 11-5-13 Updated 11-25-13, 12-6-13, 12-9-13, 1-3-14, 1-10-14, 2-3-14, 2-11-14 *Plan implementation is supported by Geospatial Platform tools still to be developed. The plan may be revised and updated to align with actual implementation solutions as they are developed. Items in yellow are complete

  5. Plan Overview • The PfMImplementation Plan outlines the approach for instituting the portfolio management process as outlined in OMB Circular A–16 Supplemental Guidance (2010). • Most of the plan will serve as the implementation plan for Goal 2 of the NSDI Strategic Plan. • The FGDC Steering Committee will oversee the implementation process and monitor progress. • Outcomes: • A robust and accessible set of core geospatial datasets, called National Geospatial Data Assets (NGDAs), which will improve mission support for Federal agencies, their partners and stakeholders. • Opportunities for collaborative investments through partnerships to leverage resources, avoid duplication and enhance return on investments

  6. Plan Overview cont. • Actions derived from goals and objectives from key documents, developed with extensive input from representatives from Federal agencies and a wide array of geospatial stakeholders: • OMB Circular A–16, Supplemental Guidance, November 10, 2010 • NSDI Strategic Plan: 2014—2016, December 2013 • Outlines a 3-year phased approach • Includes actions that have/are occurring to establish a framework • e.g. identifying Theme leads, registering data services, andestablishing Theme communities on the Geospatial Platform • Includes actions for implementing and sustaining an annual process

  7. NGDA PfM Roles and Responsibilities

  8. PfM Process

  9. Alignment with Other Policies • Agencies to ensure compliance with associated policies and reporting directives • Should be included in the Agencies’ business practices and execution For Example • Open Data Policy M-13-13 • Mosaic effect: combining multiple information sources may pose a risk of exposing PII or other potentially sensitive information • Ultimately it is the responsibility of each agency to perform the necessary analysis and comply with all applicable laws, regulations, and policies

  10. Primary Comment Topics – to date • Common threads: • Timelines (resource availability/due dates) • Dataset and Theme Maturity Baseline Assessment (when available for review/completion) • Connections with Agency Budget Processes (ensure clear link with Portfolio Management process and individual agency budget processes) • Do not create unnecessary reporting mechanisms (leverage existing efforts) • Reviewers need to supply “content” for inputs, not just comments, to ensure issues are addressed and the plan aligns with their agency’s processes and needs

  11. A-16 Implementation Plan Comments Matrix 2-14-2014 Agencies highlighted in blue are part of the writing team. *Agencies expressed support with no comments. (#) Denotes number of responses from the Agency. +Three responses from NGAC

  12. Ex Com Meeting, 1/28/14 • Suggested slight modifications to the organization of the document within the existing framework of the Plan; • Impacted the Steering Committee endorsement vote planned for the February 13th meeting - will review and discuss the updated version of the Plan • Suggested changes included: • Revising the wording for the two main sections of the document and clarifying some content • Condensing some areas; moving some of the actions; and reworking the Priority Setting/Budget Process section to better enable the portfolio management process • A few members of the ExCommet the following week to discuss additional geospatial investments more broadly and the connections with the Plan. • OMB suggested including language addressing related geospatial investments other than data

  13. A-16 Theme Lead Collaboration Communities • Developing 16 community storefronts • Implementing login protected collaboration areas • Focused on theme/dataset coordination/development • Provide best practices, links to standards, blogs, document libraries, etc.

  14. Next Steps • Version 4 distributed - 2/11/14 • To Steering Committee, Coordination Group, and Theme Leads • Reviewers to comment and supply content • Coordinate information on their previous comments/content with their other agency reviewers • A single response per Steering Committee agency requested • Steering Committee and Coordination Group to provide any additional comments and content for inclusion in Version 5 by 2/24/14 • Steering Committee electronic vote - 2/28/2014 (electronic) due 3/14/14 • Steering Committee approved Implementation Plan, GAO action due date – 3/31/2014

  15. Questions?

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