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Soil and Water Conservation District Annual Meetings

Soil and Water Conservation District Annual Meetings. Making the Most of Your Annual Meeting. ORS 568.580 Annual Meetings. Annual event By resolution of the board Giving due notice Call an annual meeting of the landowners Present the following: annual report audit.

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Soil and Water Conservation District Annual Meetings

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  1. Soil and Water Conservation District Annual Meetings Making the Most of Your Annual Meeting Excerpts from a presentation at 2005 OACD Annual Convention by John McDonald, OACD, and Heather Rickenbach, ODA

  2. ORS 568.580 Annual Meetings • Annual event • By resolution of the board • Giving due notice • Call an annual meeting of the landowners • Present the following: • annual report • audit

  3. ORS 568.590 Notice of Annual Meeting • 15 days before the annual meeting • Notices posted in 3 public places and mailed to each cooperator in the district or • Published for 2 successive weeks in a paper of general circulation in the area • Time and place of the meeting

  4. Annual Meetings:Required Activities • Annual Report • Audit, Financial Review, or Secretary of State Report • General budget, expenditures, and audit recommendations • Budget message / MD&A

  5. Annual Meetings:Recommended Activities • Introduce directors, staff, and partners • Mission, goals and work plans • Overview of services and programs • Present district awards • Awards received by district

  6. Presentations PowerPoint slides, audio-visual Guest speakers Local interests, conservation related, etc. Meals Auctions and other fundraising Tours Projects and conservation efforts Annual Meetings:Optional Activities

  7. Annual Meetings:Optional Activities • Booths and vendors • FFA, 4-H groups, dairy princess • Involved in hosting the meeting • Flag salute • National Anthem • Entertainment • Dancing • Social Time

  8. Annual Meetings:Procedure • Public Notice • Agenda • Ordinary district business at regular meeting • Items of business • Annual report • Audit • Minutes

  9. Annual Meetings:Wrap-up • Required by statute • Notice requirements • Present at meeting • Annual report • Audit • Conduct and procedure • Outreach / advertising for district

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