The Department of Energy’s Public Access Solution

1. The Department of Energy’s Public Access Solution Jeffrey Salmon Deputy Director for Resource Management Office of Science U.S. Department of Energy February 24, 2014 Giving Voice to Energy and Science R&D Results

2. Outline • Direction of public access policy in the U.S. • The Department of Energy’s Public Access Plan • The link between journal articles and scientific data – • Seamless pathways to access • Opportunities for measurement and analysis

3. Direction of Public Access Policy in the United States • NIH Mandate (2008) • The White House Office of Science and Technology Policy (OSTIP) Directive – February 22, 2013 • Consolidated Appropriations Act of 2014 (for Education, Labor, Health and Human Services) General Commonalities: • Free public access • Final peer-reviewed accepted manuscript or Version of Record (article) • Embargo period

4. DOE Plan For Public Access OSTP directed federal science agencies to develop plans for making the results of research they fund publicly available within a year of publication. • DOE’s plan is under review by OSTP and OMB. • Our plan is a natural evolution and extension of ongoing public dissemination capabilities and systems. • DOE and predecessor agencies have provided access to unclassified R&D results since 1947 – and in a digital environment since 1997. • Dissemination of R&D results is performed by DOE’s Office of Scientific and Technical Information (www.osti.gov). • Existing ingest and dissemination tools and infrastructure position DOE for fast and efficient implementation of its public access solution.

5. DOE Existing Infrastructure DOE STI Program • OSTI coordinates across the DOE complex. • DOE R&D results are: • Collected from DOE offices, labs, and facilities, as well as university grantees and financial assistance awardees; • Preserved for re-use; and • Made accessible via multiple web outlets. • Interagency and international exchanges/partnerships leverage access and use of DOE R&D results.

6. The DOE Public Access Model:Public Access Gateway for Energy and Science A Hybrid Approach: Centralized metadata. Decentralized full-text articles and manuscripts, using publisher and DOE/institutional repositories. OSTI successfully uses this model to provide access to other forms of DOE R&D information. Aligns with OSTP objectives.

7. The DOE Public Access Model: Public Access Gateway for Energy and Science Features: • Long-term free access by the public to the “best available version” of peer-reviewed scholarly publications sponsored by DOE. • A single search box of all DOE-sponsored research literature. • Seamless links to full-text articles on publisher websites, or to accepted manuscripts on Lab and grantee repositories.

8. The DOE Public Access Model: Public Access Gateway for Energy and Science Features (cont’d): • A dark archive to ensure long-term preservation and access. • A comprehensive metadata collection to fully account for scholarly output. • Recognizes the value added by publishers and accommodates flexible publisher business models. • Minimizes cost to DOE.

9. How PAGES works . . . Stages PAGES workflow, costs, and implementation have been extensively detailed. Stage 2 – Accepted manuscript metadata and link submissions Stage 1 – Manuscript preparation and submission Stage 4 – Quality control and measurement Stage 3 – Public access to article or accepted manuscripts

10. CHORUS…Publishers’ Contribution to Agencies Public Access Obligations The Clearinghouse for the Open Research of the United States CHORUS offers: • A consolidated feed of agency-specific metadata and links to publicly-accessible articles from participating publishers; • Using FundRef, provides an increased percentage of articles, versus accepted manuscripts, accessible through PAGES; • Reduced agency costs by streamlining article access through a single interface. DOE currently pilot testing CHORUS data feeds on a path to integrating it into PAGES, along with accepted manuscript ingest processes– in keeping with “best available version” approach.

11. DOE Public Access Plan DOE is prepared to launch a beta version of PAGES. • Will contain searchable metadata and distributed links to full text for ∼ 7,000 accepted manuscripts and articles about DOE research. • Will allow for public and stakeholder input and feedback. • Will be flexible to potential integration of other public access tools (e.g., SHARE – the university-based Shared Access Research Ecosystem). • When the pilot transitions to full production, PAGES content is expected to grow at a rate of 20,000 to 30,000 accepted manuscripts and articles per year.

12. Public Access to Digital Data • DOE’s draft Public Access Plan also addresses “digital data.” • Specifically, DOE will require a Data Management Plan (DMP) for each research proposal, which . . . • Describes whether and how data will be shared and preserved. • Describes how data sharing and preservation will enable validation of results or how results could be validated if data are not shared or preserved. • Provides a plan for making any research data displayed in publications digitally accessible to the public. • Consults and explains the use of any data management resources at the research facility (e.g., a DOE Scientific User Facility). • Protects confidentiality, privacy, national security, and proprietary interests.

13. Public Access to Publications and Data – A Convergence of Possibilities for Seamless Integration • DOE/OSTI, as a member of DataCite, has initiated metadata ingest and DOI’s for DOE datasets. • Between PAGES implementation and persistent identifiers for datasets, seamless integration from text to data is enabled.

14. Integration of Text, Data, and Multimedia in a Single Search

15. Moving Seamlessly from Citation to Full-Text to Dataset….

17. From Article, User can Access Dataset directly…

18. Opportunities for Measurement and Analysis In addition to enabling… • Free public access • Seamless integration of text and data, and, consequently… • Accelerated scientific discovery, Public access offers opportunities for improved measurement and analysis, e.g.: • Research productivity and the ability to analyze and measure publications output • Impact and influence of DOE research within particular fields of science

19. Opportunities for Measurement and Analysis Program = DOE’s Joint Genome Institute Data from Web of Science

20. Opportunities for Measurement and Analysis Publications from DOE’s Joint Genome Institute (JGI) have a high rate of citation, compared to the average citation rate for the journal. Data from Web of Science

21. Opportunities for Measurement and Analysis Depending on programmatic needs, other data analysis from DOE’s scholarly publications might include: • Correlations to funding, FTE’s, or number of projects • Identification of collaborations among institutions and researchers • Trend analysis over time (productivity, impact and influence) • Broad comparisons within fields of science • Incorporation of other forms of STI (conference papers, technical reports, patents, etc.) • Emergence of new trends within research fields

22. Conclusion Implementing public access is by no means an easy effort . . . However, DOE is poised for a quick and relatively inexpensive implementation because we are leveraging longstanding STI processes and infrastructure We will be continuously improving PAGES after it launches, based on stakeholder feedback.