Introduction to the Faculty Evaluation System

1. Introduction to the Faculty Evaluation System

2. Learning Objectives for this Session After completing this session you should be able to… • Articulate the philosophy behind the faculty evaluation system • Describe the components of the system • Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) • Describe the basic requirements for tenure, promotion and merit (continued)

3. Learning Objectives (continued) After completing this session you should be able to… • Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion • Describe the proportional requirements for merit and rank

4. Philosophy • Recruit and retain highly qualified faculty • Reward exemplary faculty • Improve student learning • Promote excellence in teaching and learning • Encourage collegiality • Improve institutional quality

5. Satisfactory Standards of Employment (SSE) SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE: • Must be met every year • Are used for those full-time tenured faculty not seeking rank or merit increases • Must be indicated on Faculty Performance Evaluation plan (FPE) form

6. Yearly Distribution Requirements (YDR) Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR: • Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank. • Is followed by those faculty seeking rank and/or merit increases; for non-tenure FT faculty; for FT temporary faculty • Must be indicated on Faculty Performance Evaluation plan (FPE) form

7. 2 Substantive projects* • 2 Additional activities* • * From 2 different categories • Completion of NFI & OHCC • 4 Substantive projects • -From at least 2 categories • 3 Additional activities • -From 3 different categories YDR YDR YDR YDR YDR YDR YDR YDR Apply for tenure Apply for associate 1 Year 4 9 3 5 7 8 2 6 Tenure Associate $ $ $ $ Tenure & Promotion: Years 1 - 9

8. 1 Substantive project • 4 Additional activities • *From each of 4 categories • 4 Substantive projects*From at least 2 categories • 4 Additional activities • * 1 from each category YDR YDR YDR YDR YDR YDR YDR YDR YDR YDR Apply for Full 17 19 14 15 16 18 20 10 12 13 11 Year Full Prof. $ $ $ Tenure & Promotion: Years 10 - Beyond Years 21 – 33, merit point years = # 25 & #30

9. Components of Faculty Evaluation System

10. Teaching Yearly Distribution Requirements Satisfactory Standards of Employment All observations completed (type and number determined by rank) Classroom Observation by a trained peer Review of an Element of Teaching All student evaluations completed One project to assess student learning One project to improve teaching effectiveness All observations completed (type and number determined by rank) Classroom Observation by a trained peer Review of an Element of Teaching All student evaluations completed One project to assess student learning

11. Teaching • Assessment of student learning • Data driven • Improving teaching effectiveness • Self-reflection • Elements of teaching • Peer review of syllabus, test questions, teaching strategy

12. College Service Yearly Distribution Requirements Satisfactory Standards of Employment 30 clock hours of service / year Can do in summer….. …but not required to do in summer Must include: 1 departmental level activity and 1 interdepartmental activity 15 clock hours of service / year Can do in summer…. …but not required to do in summer

13. Professional Development Yearly Distribution Requirements Satisfactory Standards of Employment 9 clock hours per academic year Can do in summer but…. …not required to do in summer 9 clock hours per academic year Can do in summer but…. …not required to do in summer

14. Student Service Yearly Distribution Requirements Satisfactory Standards of Employment Participation in departmental advising plan Can do in summer but…. …not required to do in summer Participation in departmental advising plan Can do in summer but…. …not required to do in summer

15. Additional Responsibilities These are the same for both SSE and YDR

16. Decision-Making Process Review of the Faculty Performance Evaluation Plan/Report Review of Portfolios

17. Online Documentation This is a screenshot from the PeopleSoft form…

18. Faculty Evaluation System 2014-2015 Calendar

19. Faculty Evaluation System 2014-2015 Calendar (continued)

20. Requirements for Tenure, Rank, and Merit

21. Overview Information In general, the three primary components of the requirements are Yearly Distribution Requirements, Substantive Projects, and Additional Activities. Several things to keep in mind are… • …the student assessment and teaching effectiveness projects IN the YDRs are SEPARATE from substantive projects and additional activities • …”additional activities” are generally less complex than projects and a long list of examples is provided in the MOU • ...with the exception of the YDRs (which are completed EACH year), projects and activities generally need only be completed at some point during the entire period between ranks (not every year).

22. Proportional Work For the duration of the existing contract, requirements will be based on proportional work. Specifically, this will include: • Meeting the Yearly Distribution Requirements • Completion of one Substantive Project • Completion of one Additional Activity

23. 2 Substantive projects* • 2 Additional activities* • * From 2 different categories • Completion of NFI & OHCC • 4 Substantive projects • -From at least 2 categories • 3 Additional activities • -From 3 different categories YDR YDR YDR YDR YDR YDR YDR YDR Apply for tenure Apply for associate 1 Year 4 9 3 5 7 8 2 6 Tenure Associate $ $ $ $ Tenure & Promotion: Years 1 - 9

24. 1 Substantive project • 4 Additional activities • *From each of 4 categories • 4 Substantive projects*From at least 2 categories • 4 Additional activities • * 1 from each category YDR YDR YDR YDR YDR YDR YDR YDR YDR YDR Apply for Full 17 19 14 15 16 18 20 10 12 13 11 Year Full Prof. $ $ $ Tenure & Promotion: Years 10 - Beyond Years 21 – 33, merit point years = # 25 & #30

25. Requirements for Tenure

26. Requirements for Associate Professor

27. Requirements for Professor

28. Requirements for Merit Increases

29. Requirements for Mid-Point Merit Increases

30. Requirements for Temporary Full-Time Faculty

31. Definitions, Explanations, and Additional Information

32. Substantive Projects More details will be provided in the session “Developing Substantive Projects”

33. Substantive Projects A “Substantive Project” is defined as one… • …taking a minimum of 15 hours per year to complete • …having a clear outcome or product that results from the project • …meeting a clear need of the Department, College, or individual’s professional growth • …having the approval of the faculty member’s Department Head/Program Director and Associate Dean in advance (as part of the annual FPE process)

34. For more information… The Center for Teaching Excellence will provide sessions on the following topics: • Overview of the Faculty Performance Evaluation System • Developing Projects • Classroom Observation Training All sessions are available for registration at www.grcc.edu/ctereg

35. Tracking Your Professional Development Participation

36. Viewing Your Training Summary… In order to access your training summary, follow these steps… • Visit www.grcc.edu/cwis • Click “Login to CS9PROD” • Log-in using your username and password • In PeopleSoft, click “Self-Service” • Select “Learning and Development” • Select “Training Summary”

37. Screenshot from PeopleSoft

38. For more information… …please visit the Faculty Evaluation System Training Resources website at www.grcc.edu/ and search ‘faculty evaluation’. There you will find PowerPoint presentations, forms, copies of the signed agreements, links to recordings of the trainings, and other helpful information.

39. Learning Summary • Articulate the philosophy behind the faculty evaluation system • Describe the components of the system • Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) • Describe the basic requirements for tenure, promotion and merit • Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion • Describe the proportional requirements for merit and rank

40. Questions?