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Co-Use Agreement

Co-Use Agreement. A Co-Use Agreement lets multiple units consent to share the use of a facility during the same time period to eliminate a scheduling conflict.

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Co-Use Agreement

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  1. Co-Use Agreement A Co-Use Agreement lets multipleunits consent to share the use of afacility during the same time period to eliminate a scheduling conflict. A co-use agreement is initiated by a unit that has a pending request (PEN) and submitted to the unit that has a reservation (RES) at the facility. If more than one unit has a reservation at the facility, then the unit with the pending request submits the co-use to each unit with a reservation. The units with reservations will then decide whether to agree to the co-use request; all units must agree or the co-use request will not be accepted.

  2. Scheduling: Create Co-Use Agreement • Locate the activity for which you want to create a co-use agreement. • (via the Two Week Calendar, Request Processing page, or RCNI Lookup) • 2. Access the Request form. • 3. On the Request form, click the Conflict tab.

  3. Scheduling: Create Co-Use Agreement 4. On the Conflict tab, click the Create link to create a co-use. 5. The Co-Use tab is displayed. A message is displayed in the tab that the units with reservations will be notified that a co-use request has been submitted to them. 6. Click the Submit Request button to submit the co-use agreement request.

  4. Scheduling: PE Practical Exercise 3) Generate Co-Use Agreement

  5. Co-Use Agreement List

  6. Co-Use Agreement List The Co-Use Agreement List shows all submitted co-use requests. • Filter Co-Use Agreement List • Entering more search criteria narrows the record search, which increases the likelihood that you'll quickly find the record(s) you are looking for. • From Date/Time • To filter by date range, enter the beginning date/time of the date range. (The default is tomorrow's date.) • To Date/Time • To filter by date range, enter the ending date/time of the date range.

  7. Requesting Unit Select ALL to show co-use agreements requested by any unit OR select a specific unit to show only co-use agreements requested by that unit. Approving Unit Select ALL to show co-use agreements that need to be approved by any unit OR select a specific unit to show only co-use agreements that need to be approved by that unit. Facility Select ALL to show co-use agreements requested any facility OR select a specific facility to show only co-use agreements requested for that facility. 2. Click the Search button. The co-use requests that match your criteria are listed in the grid.

  8. Decide Co-Use Agreement If another unit has requested a co-use agreement with your unit, you will get to decide whether to accept or deny the co-use request. 1. Enter any comments in the New Comment field. 1. Enter any comments in the New Comment field.

  9. 2. Select one of the following radio buttons: Accepted: Accepts the co-use agreement from the requesting unit. Denied: Declines the co-use agreement from the requesting unit. Undecided (Default): Leaves the status of the co-use request as uncommitted. 3. Click the Save button.

  10. Scheduling: PE Practical Exercise 5) List and Decide Co-Use Agreements

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