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MSUM Business Office Accounting Reports: “ What do t hey Mean?”

MSUM Business Office Accounting Reports: “ What do t hey Mean?” http://www.mnstate.edu/businessoffice / Staff Development Day 2013. Today’s Agenda: Budget Available Balance Report AC0510CP Transaction List Report AC0531CP Running Reports 4. Question and Answer.

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MSUM Business Office Accounting Reports: “ What do t hey Mean?”

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  1. MSUM Business Office Accounting Reports: “What do they Mean?” http://www.mnstate.edu/businessoffice/ Staff Development Day 2013

  2. Today’s Agenda: • Budget Available Balance Report • AC0510CP • Transaction List Report • AC0531CP • Running Reports • 4. Question and Answer

  3. The transaction types are: CB – “Current Budget” transactions will affect the amounts in the Current Budget column seen either online or on the Budget Balance Available report. CB transactions can occur within a single cost center between line item object codes and have no effect on the total current budget amount. CB transactions can also occur between two different cost centers and will have the effect of increasing the total current budget in one cost center and decreasing the total current budget in another cost center. CP - Cash Receipt entries represent receipts deposited to the cost center. EN - Encumbrance entries occur when purchase orders are generated. Encumbrances have the effect of encumbering or setting aside funds for open purchase orders. A negative encumbrance entry is generated when a purchase order is cancelled or when it is paid. If a purchase order is cancelled the budget should no longer be set aside so the encumbrance is backed out. Similarly, when a purchase order is paid the amount no longer needs to be encumbered so the encumbrance is backed out.

  4. JC - Journal Voucher entries can represent charges at an on-campus service center. Journal Vouchers are also used to make correcting entries when the wrong cost center has been used on a transaction. JG - These Journal Entries are used for on-campus service centers and for other internal charges such as student payroll. PR - Payroll Vouchers are entries to post payroll transactions, including business and travel expense reimbursements.   PV - Payment Vouchers represent payments.

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