Orientation for New Senators Fall 2004

1. Orientation for New SenatorsFall 2004 Tony Brennan, Past Chair Kim Tanzer, Chair Elect Barbara Wingo, Parliamentarian August 18, 2004 Location: Emerson Hall www.senate.ufl.edu

2. Pierre Ramond, Chair, CLAS Kim Tanzer, Chair-Elect, DCP Tony Brennan, Past Chair, COE David Colburn, Provost Robert Cousins, IFAS Kim Emery, CLAS Gene Hemp, COE Saeed Khan, COM Pradeep Kumar, CLAS Bernie Machen, President Rick Ragan, Secretary Barbara Wingo, Parliamentarian Faculty Steering Committee www.senate.ufl.edu

3. University of Florida Constitution Preamble • Believing that a society establishes institutions of higher learning, particularly universities, because such institutions serve the higher ends of that society; • Believing that a university serves these higher ends by being a beacon of learning, a fountainhead of dedicated and unselfish service, a focus for research and creative scholarship, a means for the transmittal and extension of old knowledge and the creating of new, a vehicle for that society’s improvement by providing for that society the capacity for enlightened and responsible self-criticism which will prevent that society from losing its dynamic character and falling victim to intellectual and moral decay; • Believing that a university, like all complex human institutions, functions best to serve its assigned purposes under orderly processes of organization and government; • We, the Senate of the University of Florida, do hereby enact this Constitution. • February 6, 1964 www.senate.ufl.edu

4. FUNCTIONS • The Faculty Senate shall be the legislative body of the University thereby providing a forum for mutual exchange of ideas between senior officers and faculty. In this capacity, the Senate shall take cognizance of, and may legislate with respect to matters which concern more than one college, school, or other major academic unit, or which are otherwise of general university interest. In exercising its legislative function, the Senate shall make such rules, regulations, and By-laws as it may deem advisable for the fulfillment of its duties. www.senate.ufl.edu

5. BOG BOT President Administration Faculty Senate Faculty Policy Councils Faculty Senate Steering Committee Joint Committees Senate Committees Presidential Committees Faculty/General Assembly Colleges Departments & Academic Units www.senate.ufl.edu

6. Faculty Senate Councils and Committees Kim Tanzer Chair Elect Updated March 24, 2004

7. Five Policy Councils • Academic Policy, Curriculum and Structure • Academic Freedom, Faculty Quality and Faculty Welfare • Academic Planning, Budgeting and Resource Allocation • Research and Scholarship • Academic Infrastructure and Support www.senate.ufl.edu

8. Academic Policy, Curriculum and Structure • Approval or disapproval of proposed new courses • Modification of admission and graduation requirements, majors, departments, colleges, other Academic Unites, and other academic programs of study • Elimination of any of these • Evaluates any proposed changes in academic organization that are not contained within a single college, including but not limited to the transfer of a department or instructional program from one Academic Unit to another www.senate.ufl.edu

9. Academic Policy, Curriculum and Structure (cont.) • Matters of policy concerning student life as it affects student academic performance • Curriculum changes • Instruction • Petitions regarding academic standing • Requirements for majors • Grading www.senate.ufl.edu

10. Academic Freedom, Faculty Quality and Faculty Welfare • Academic criteria for appointment to the Faculty and for promotion and tenure • Academic merits of candidates for Administrative positions of academic significance • Policy on Faculty rights and academic freedom • Faculty support programs including appropriate fringe benefit packages www.senate.ufl.edu

11. Academic Freedom, Faculty Quality and Faculty Welfare (cont.) • Encourage Faculty diversity • Matters important to the quality of Faculty life, such as leaves and spousal hires • Tenure and promotion • Academic freedom www.senate.ufl.edu

12. Academic Planning, Budgeting & Resource Allocation • Address global academic issues for the University of Florida • Setting of academic priorities • Creation, modification, or deletion of academic programs • Strategic planning and evaluation process • Issues of student tuition and University budgeting www.senate.ufl.edu

13. Academic Planning, Budgeting & Resource Allocation (cont.) • Serve as liaison with the Board of Trustees and the Legislature on special initiatives of academic importance • Formulates policy with respect to budget priorities involving academics and research • Monitors past budget allocations • Makes recommendations regarding long range allocations and costs of strategic plans www.senate.ufl.edu

14. Research & Scholarship • Appropriate policies and priorities to support the quality, stature, and relevance of the University’s research initiatives • Existing interdisciplinary research directions and review the quality of affiliated institutes and centers and their leadership and to recommend actions necessary to enhance the research functions of the University • New or expanded research initiatives based on the expertise of the Faculty and the conclusions reached on the basis of its analysis and to review administrative proposals for initiation or elimination or research initiatives www.senate.ufl.edu

15. Research & Scholarship (cont.) • Policies concerning the distribution of indirect costs from research grants • Matters concerning graduate students and research personnel • Policy and programs that enhance the research experience of undergraduates • Library • Grants and research contracts • Information technology • Research infrastructure • Other matters relating to funding or producing scholarship www.senate.ufl.edu

16. Academic Infrastructure & Support • All support matters that assist the Faculty in fulfilling its academic responsibilities • Availability and retention of Staff • Need for the creation and alteration of academic buildings or the housing of libraries, laboratories and studios www.senate.ufl.edu

17. Senate Standing Committees • Academic Freedom, Tenure, Professional Relations and Standards Committee • Committee on Committees • University Constitution Committee • Honorary Degrees, Distinguished Alumnus Awards and Memorials Committee • Senate Nominating Committee • Senate Steering Committee • University Libraries Committee www.senate.ufl.edu

18. Joint Committees • Academic Personnel Board • Curriculum • Faculty Academic Advisory Council • General Education Council • Lakes, Vegetation and Landscape, • Land Use and Facilities Planning • Parking and Transportation • Preservation of Historic Buildings and Sites • Student Petitions www.senate.ufl.edu

19. Committee Reporting Structure • Existing Senate and Joint committees contribute to the appropriate Policy Council of Councils. • Senate committees report to and are guided by Policy Councils. • Joint committees are report to and are guided by Policy Councils and by the university administration. www.senate.ufl.edu

20. Committee Reporting Structure www.senate.ufl.edu

21. Faculty Senate Basic Parliamentary Procedures for Members Barbara C. Wingo Deputy General Counsel Updated March 24, 2004

22. Governing documents: • University of Florida Constitution • Faculty Senate By-laws • Florida Law: • Sunshine Law • Public Records Law www.senate.ufl.edu

23. By-law 4 • Agenda – (C) • Conduct of Business – (G)(2) • Voting – (G)(3) www.senate.ufl.edu

24. Agenda is prepared by the Steering Committee and consists of three parts: • Reports of the President and/or Provost • Information Agenda • Action Agenda www.senate.ufl.edu

25. Information Agenda: • Items presented in brief written report and presented orally to the Senate. • Discussion opened if at least 10 Senators agree. www.senate.ufl.edu

26. Action Agenda: • Matters to be decided at the current meeting www.senate.ufl.edu

27. Transfer from Information to Action Agenda: • 2/3 Vote of the Senators present www.senate.ufl.edu

28. Quorum: consists of members present. Proxies are not recognized. www.senate.ufl.edu

29. Voting ordinarily by voice except: • (1) By show of hands at the discretion of the chair or the request of one member, or • (2) By signed written ballot at the request of 20 members. www.senate.ufl.edu

30. Motions: • Are used to accomplish business • Precede discussions • Generally require a second www.senate.ufl.edu

31. Subsidiary motions: • Are made when the main motion is pending • May change the content of the motion • May limit, extend, or close debate www.senate.ufl.edu

32. Ranking of motions: • Lay on the table • Previous question • Commit or recommit (refer to a committee) • Amend • Postpone indefinitely • Main motion www.senate.ufl.edu

33. When a subsidiary motion is pending: • Motion lower on the list is not in order. www.senate.ufl.edu

34. Motion to Amend: • Must be related to motion • No limit to the number allowed but only two can be pending • Amendment to amendment is allowed, but • Amendment to amendment is not amendable. • “Friendly amendments” should be treated as motions to amend. www.senate.ufl.edu

35. Previous question: • Needs a second • 2/3 vote required • Not debatable www.senate.ufl.edu

36. Parliamentarian advises chair. Member with second can appeal chair’s ruling. Point of order can be raised for breach of rules of order. www.senate.ufl.edu

37. Faculty Senate Meeting Agenda • Call to Order (Quorum = those in attendance) • 2. Chair’s Report • 3. President’s Report (or Designee) • 4. Consent Agenda • (Committee Reports) • 5. Information Item • (Non-Action Item, Clarification only) • 6. Action Item • Committee Reports • Public Comment • Adjournment www.senate.ufl.edu

38. Faculty Senate Proposed Agenda for 2004-2005 Tony Brennan Past Chair Updated March 24, 2004

39. 2004 – 2005 Proposed Agenda • Shared Governance Implementation • Quality of Life Survey • Tenure Policy • College Constitutions • Senate Elections (Electronic) • Faculty Compensation • Academics/Athletics Faculty Representation • Family Friendly Policies www.senate.ufl.edu

40. Your Role • Take an active role • Committee participation • Attendance and Participation • Organize Colleagues in Academic Unit • Communicate • Early • Openly • Often • www.senate.ufl.edu www.senate.ufl.edu