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Expanding the Role of the DRA: Moving from an Island Culture to a Global Community

Expanding the Role of the DRA: Moving from an Island Culture to a Global Community. Leadership Project NCURA Region VI. Mentee Derick Jones- Medical Genetics Institute Cedars-Sinai Medical Center Mentor Debbie Caulfield University of California San Francisco.

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Expanding the Role of the DRA: Moving from an Island Culture to a Global Community

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  1. Expanding the Role of the DRA: • Moving from an Island Culture to a Global Community Leadership Project NCURA Region VI

  2. Mentee • Derick Jones- Medical Genetics Institute • Cedars-Sinai Medical Center • Mentor • Debbie Caulfield • University of California San Francisco

  3. What is the Role of a DRA? • The Departmental Research Administrator (DRA) assists and advises the PI (Principal Investigator) in pre-award activities in accordance with: • Sponsor’s terms and conditions • applicable regulations • institutional policies

  4. What is the Role of a DRA? • The DRA assists the PI in compliance with post-award activities in accordance with: • Terms and conditions • Regulations • Institutional policies

  5. What is the Role of a DRA? • The DRA is a “Cradle to Grave” pre- and post- award management position. • The DRA is responsible for monitoring the compliance and allowableness of expenses for all funded research.

  6. What is the Role of a DRA? • DRAs are the primary interface with the scientific staff members that are responsible for sponsored project conduct.  • Because DRAs are “on the ground,” they have an important understanding of issues a central administrator may not or cannot know. 

  7. What is the Role of a DRA? • An experienced and competent DRA is an asset to both his/her assigned PIs and Central Administration’s pre- and post-award offices.

  8. What is the Role of a DRA? • The DRA is one of the most important players in Research Administration Operations

  9. What is the Role of a DRA? • You • Are in Grant Administration

  10. What is the Role of a DRA? • Your Importance does not eliminate the challenges and hurdles associated with getting your job done, especially when you are a one person office.

  11. What is the Role of a DRA? • In order to be a successful DRA: • Understand your value to your organization • Understand your limitations • Determine your strengths • Identify your weaknesses

  12. Staying on Track • You are a DRA in a one person office but you have the ability to expand your network of

  13. Staying on Track • Develop key relationships throughout your organization. • Introduce yourself to others in your organization and let them know your needs. • Network within your resource community. • Please and thank you go a • long way.

  14. Staying on Track • The DRA must have relationships with: • Other DRAs • Central Administration • Prime award office and officials • Purchasing • Finance/accounts payable • Human resources • Information technology

  15. For many DRAs, life is lived in a bubble on remote departmental islands. The DRA must become part of a global and local Research community in order to maximize the knowledge basis at their disposal The need for Community For many DRAs, life is lived in a bubble on remote departmental islands. The DRA must become part of a global and local Research community in order to maximize the knowledge basis at their disposal

  16. There is an overwhelming need for the DRA to have interaction with others in their roles in order to move departments from operating as “mom and pop” entities into a conglomerated body of research knowledge The need for Community

  17. In order to meet the need for community among DRAs, I propose The creation of Department Research Administrators Work groups. The Proposal

  18. The DRA group can benefit an organization by: Becoming better trained staff who are current with industry shifts Simplifying communications while bridging the historical divides between Investigators and Central Administration Having invested partners in the Research enterprise operations of a organization The Benefit

  19. The focus of the group is to: Promote commonality in business practices Shared knowledge base Cross-departmental training The Benefit

  20. The DRA group meeting is essential to the future growth of an organization. The DRA is your institution’s first line of defense for compliance. The DRA is where the rubber meets the road. An investment in them, coupled with training, will become the life force of any research organization. In Conclusion

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