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4. Click Account Activity

5. Click Account Activity and select Transaction Summary

6. Click and Select Reporting Cycle and then click search

7. CitiDirect Allocation Guide Transaction Summary Search Results: To view or update the accounting codes (FAMIS account) and object code, click on expand all or click on the “Accounting Detail” icon. The Accounting Detail icon will pull up the accounting detail for just one transaction and the “Expand All” pulls up the detail for all transactions.

8. CitiDirect Allocation Guide Accounting Detail: After clicking either the expand all or the Accounting Detail icon it will provide the below view. In this view you can edit any of the fields in the Accounting Codes section by clicking on the Edit Accounting Codes. Edit Accounting Codes: Click on this tab to change the Accounting Code, Object Code and Expense Description

9. CitiDirect Allocation Guide P Card Requirements: 1. Expense Description, 2. Accounting Code (Account number), 3. Object code Edit Mode Icon Dept/Sub-Dept:

10. CitiDirect Allocation Guide Travel Site Allocation: All functions related to the CitiDirect travel site operate exactly the same. All searches, transaction summary, advanced transaction maintenance, transaction view, card information view, reports, etc. operate the exact same as the payment card site. Accounting Code and object code are required just as in the payment card site, the only difference in the travel card site is that Traveler Last Name and Traveler First Name are also required along with other fields.

11. CitiDirect Allocation Guide Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account.

12. CitiDirect Allocation Guide Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code.

13. CitiDirect Allocation Guide Transaction Splits: To split a transaction, under the Account Summary transaction search, click on the Split Transaction icon shown below

14. CitiDirect Allocation Guide Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button.

16. Click Account Activity and select Schedule Report

17. Select Expense Report

18. Select Next

19. Select Next

20. Check Include Splits Type a Report Description Click on Next

21. Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended • *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Check “Include Splits” Type a Description Select Next Click Save

22. 2. When done an notification will go to your email and the report will go to Completed Reports 3. Click on the completed Expense Report 1. Report will go to Scheduled Reports showing in process

23. Select Download

24. Cardholder Signature Approver Signature

25. TOP SECRET CLEARANCELEVEL MANAGERS

27. CitiDirect Allocation Guide Financial: Under the financial tabthere are two options for reallocating transactions; Account Summary and Advanced Transaction Maintenance. Using Account Summary the end user can view each transaction and allocate each individual transaction. CitiDirect Home Page:

28. CitiDirect Allocation Guide Financial Account Summary: After clicking on the Account Summary link under the Financial tab it will bring the end user to the Search Reporting Structure page. There are several search options and are shown below. Hierarch Tree: This view was shown in more detail in the Navigation Guide. This allows an end user to click their way through the departments and sub departments until getting to the lowest level (which are the accounts or cards in a department/sub department). Search Criteria/Search By: This drop down box is the most efficient way to get to a particular account. Select a Quick Link: “Recently Viewed”

29. CitiDirect Allocation Guide Search Criteria/Search By: After selecting the search criteria “Account Name (starts with)”, begin typing the first letters of the account name (requires at least 4 letters). For a card in an individual’s name this will be the first name

30. CitiDirect Allocation Guide Search Criteria/Search By: After clicking Search the account will appear at the bottom of the screen. If it is the correct account, click on the “Cardholder Name 1” field. This will take the end user to the Transaction Summary search page.

31. CitiDirect Allocation Guide Select a Quick Link: Use the “Recently Viewed” drop down and select an account recently viewed.

32. CitiDirect Allocation Guide After selecting the account you will be directed to the Transaction Summary Reporting Cycle: To search by reporting cycle, select the button next to “Reporting Cycle:” Then select the drop down button to select the reporting month. Advance Search: This button can be clicked to search on a particular transaction or transactions by Merchant Name or Transaction Amount.

33. CitiDirect Allocation Guide Transaction Summary Search: Once selecting Reporting Cycle as the search criteria, then select the appropriate Reporting Cycle month using the drop down. Once the reporting cycle month has been selected, click the search button.

34. CitiDirect Allocation Guide Accounting Detail: The first field is Expense Description and is a required field. PCard Ex: Lab supplies, copy paper, toner, etc… IBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etc… Edit Mode Icon Dept/Sub-Dept: Default Accounting Code and Object Code:

35. CitiDirect Allocation Guide Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account.

36. CitiDirect Allocation Guide Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code.

37. CitiDirect Allocation Guide Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button.

39. Click Reports and select Schedule Report

40. Select Expense Report

41. 1. Select Account Tab Type in first name Click on Search • Name(s) will appear here • Select Blue Link

42. Select Next

43. Select Next

44. Check Include Splits Type a Report Description Click on Next

45. Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended • *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Click Save

46. 2. When done an notification will go to your email and the report will go to Completed Reports 3. Click on the completed Expense Report 1. Report will go to Scheduled Reports showing in process

47. Select Download

48. Cardholder Signature Approver Signature

49. got questions? (travel)GrACIEOlalde Ext. 2749(PCard)Ruben GonzaleZ Ext. 2777gOOD LUCK AND THANKS!