DuPage Mayors and Managers Conference June 22, 2011 Surface Transportation Program (STP) Workshop

1. DuPage Mayors and Managers ConferenceJune 22, 2011Surface Transportation Program (STP) Workshop Marilin Solomon, P.E. Field Engineer West Division (DuPage, Kane, Central Cook and North Central Cook) IDOT, Bureau of Local Roads and Streets (BLRS)

2. Field Engineers’ responsibilities • Field Engineers are responsible for Federal Phase 1 and MFT/ERP/State funded projects

3. Federal phase 1 kick-off meeting • Phase 1 Engineering Agreement executed • Approved Job Request Form (JRF) • New R.O.W./Easement Acquisition, In stream work or Historic (ESR required) • Purpose and Need, Scope of Work • Location Map with FA Routes and Functional Classification • ROW or Easement • Existing and Proposed Typical Section • Plan Sheet(s) with Aerial (recommended)

4. LAPP Approval (Refer to BLR manual section 33-4) • BLR Form BLR 33410 signed by local agency and Diane O’Keefe (If the project involves bridge improvement, the form also needs to be signed by Ralph Anderson) • Location map (provide Functional Classification) • Existing and proposed typical sections • Bridge Clearances (if resurfacing over a bridge): Asbestos Form, Bridge Rating, Bridge Capacity, Existing Plans/Photos/Information, Bridge Construction Stages (submitted to Jim Klein) • Bridge Detour or Roadway Detour • LAPP Approval Notification Letter from D-1

5. CE 1 with NO REPORT (Refer to BLR Manual Section 19-1.03) • Form BLR 19100 signed by Diane O’Keefe • Location map (provide Functional Classification) • Existing and proposed typical sections • Plans and Profiles (for filling in gaps in sidewalks); ADA Compliance • Approved IDS (if applicable) • Environmental clearances (if applicable) • Bridge Clearances (if resurfacing over a bridge): Asbestos Form, Bridge Rating, Bridge Capacity, Existing Plans/Photos/Information • Bridge Detour or Roadway Detour • Special Waste Clearance • State Route: an ESR must be submitted to Sam Mead for special waste processing for any project which involves acquiring R.O.W. in the name of the state or digging – ANY depth – in state R.O.W. PESA Clearance or “in-house” sign-off documents must be attached. • Non-State Route: The local agency must submit a letter confirming that they have followed the special waste screening criteria per BLRS Manual Section 20-12. • CE1 Without Report” Approval Notification Letter from D-1

6. CE 1 with REPORT (Refer to blr manual section 19-1.03) • Form BLR 22211 signed by the local agency and Diane O’Keefe • Design Approval Notification Letter from D-1

7. CE II With Project Report and Central Office Approval BLR 22210 • Definition of “Unusual Circumstances” • Reconstruction with adding new shoulders, adding auxiliary lanes (parking, weaving, turning), or shifting alignment • Adding thru lane • Changing horizontal and vertical alignments • 4f Involvement • 106 Involvement • FHWA/IDOT Coordination • Use 2040 Projected Traffic • Accident for the last four (4) years • EA – for new interchange and new roadway with new alignment

8. BRIDGE PROJECTS – Bridge Rehabilitation or Removal & Replacement “REQUIREMENTS”(continued) • Bridge Condition Report (BCR) • Complete BCR is required for all rehabilitation projects no matter what funding type is and should include the following: • Results of visual inspection • Verification or reuse of existing bridge elements • Color photos and justification for the rehabilitation • For total bridge replacement, an abbreviated BCR is all required for Federal funding projects only • Preliminary Bridge Design and Hydraulic Report (PBDHR) – BLR 7-2.02 • BLR 10210 (PBDHR) • Type, Size and Location (TS&L) Drawing – TS&L, when required , is always part of the PBDHR submittal

9. BRIDGE PROJECTS – Bridge Rehabilitation or Removal & Replacement “REQUIREMENTS” (continued) • Scour Critical Evaluation Coding Report Form (Based on up to 100-year Scour) • Scour Analysis • Foundation Information • Roadway Plan & Profile (Include existing & proposed structures in both plan and elevation view) • BLR 10220 (Asbestos Determination Certification with Attachments, if appropriate) • Stage Construction for Central Bridge Office review • Retaining Wall 10’ & greater from ground level must be reviewed by Central Bridge Office • Structural Engineer (SE) - Stamp and Signature • Provide Structure Number in all correspondences

10. SUGGESTED ENVIRONMENTAL PROCESSING OF SIGNALIZED INTERSECTION PROJECTS • Installation of new Traffic Signal on Non-signalized Intersection • Signal Warrant is required • Will be processed as CE 1 (BLR 19100) • Provide present traffic capacity with IDS. Minimum level of service D (3R) – the intersection should be designed to accommodate design year traffic and IDS shall be prepared. • Obtain all ESR clearances (Bio, Cultural, Special Waste) if required • Provide Auto Turns • Note: If there is no existing or proposed traffic signal in the intersection, no IDS is required, but you need to submit the following: • Plans and Profiles • Typical Sections • Auto Turns

11. SUGGESTED ENVIRONMENTAL PROCESSING OF SIGNALIZED INTERSECTION PROJECTS (continued) • Extending Turns Only • Will be processed as CE 1 (BLR 19100) • Provide present traffic capacity analysis only (3R) • Adding or Subtracting Turn Lanes • Will be processed as CE 1 (BLR 19100) • Provide present traffic IDS (3R) with Auto Turns • Adding or Subtracting Through Lanes at an Intersection • Will be processed as CE 2 (BLR 22210) • 2040 IDS is required (New/Reconstruction) • Provide Auto Turns

12. SUGGESTED ENVIRONMENTAL PROCESSING OF SIGNALIZED INTERSECTION PROJECTS (continued) • 4-Way Stop Signs (To be used as Termini) • Check Manual on Uniform Traffic Control Devices (MUTCD) if 4-Way Stop Sign is still warranted • If the 4-Way Stop Sign is used as Termini, the following are required: • Capacity Analysis for the need for the right and left turns • IDS (See Highway Capacity Manual for IDS for 4-way stop signs) • Note: Normally treat it like 2-phase signal IDS • Use 2040 Traffic for Complete Reconstruction • Use Present Traffic for 3R project

13. SUGGESTED ENVIRONMENTAL PROCESSING OF SIGNALIZED INTERSECTION PROJECTS (continued) • 2-Way or 3-Way Stop Signs (To be used as Termini) • Check warrants for signals • If signal is not warranted, then leave it alone (no IDS capacity is required) • If you are adding turns, we need only the traffic movements (plans, profiles, typical sections, Auto Turns) • Roundabouts • Will be processed as CE 2 • 2040 Traffic Projections are required (New/Reconstruction) • IDS is required for 2040 Traffic Roundabouts

14. SUGGESTED ENVIRONMENTAL PROCESSING OF SIGNALIZED INTERSECTION PROJECTS (continued) • NOTES for 2040 Traffic Projections • Projects that are going to public hearing in 2011, or receiving a design approval in 2011 should use 2030 Traffic Projections • Projects that are going to public hearing in 2012, targeting Design Approval in 2012 or have committed schedules, use “2040 sensitivity analysis” rather than full blown conversion to 2040 Traffic Projections • Projects targeting Design Approval in 2014 and after, use 2040 Traffic Projections • All new projects, use 2040 Traffic Projections • Air quality and noise analyses, use 2040 Traffic Projections if Design Approval is in 2011

15. SAFE ROUTE TO SCHOOL (SRTS) • SRTS awards are “do not exceed” amounts. The project sponsor is responsible for any cost overruns. • If you ever have any questions about Safe Routes to School, please feel free to contact the Safe Routes to School Coordinator at DOT.SafeRoutes@illinois.gov. • Once the sponsor has entered into an agreement with IDOT, there is a three (3) year deadline to complete the project. • ALL SRTS infrastructure projects will be brought to a Coordination meeting for review. • All projects are expected to be completed to scope as outlined in the approved SRTS application. • Any project scope change must be completely ADA compliant.

16. CRITERIA FOR PROJECTS WITHIN THE FLOODPLAINS • IDOT Criteria if IDOT roadways involved: • Fill in floodplain fringe (not roadway) requires no IDNR-OWR permits, nor does it mandate compensatory storage for fill in floodplain fringe. • IDOT performs floodplain encroachment evaluation to determine if compensatory storage needed. Chapter 26-7.05 of BDE should explain each project category. Use your engineering judgment to pick which category. Use engineering judgment to determine if compensatory storage is needed or not. • If IDOT project (IDOT roadway), IDOT design, letting and construction, no local permits needed. • Local Criteria (Even if an IDOT roadway is involved): • What is the local floodplain ordinance criteria for floodplains (fringes) and floodways? Locals should know. • Do you have right of way/time/resources, etc., to follow the criteria? • If locals lead the project (design, letting and construction), Local permit may need to be obtained?

17. Motor Fuel Tax (MFT) ROUTINE MAINTENANCE ITEMS • BLRS issued Procedure Memorandum (PM) 2009-04 on 10-13-09 to define a new group II-B so that IDOT will require less oversight for items eligible for Group II-B. Routine maintenance items are defined as follows: • Snow Removal • Street Sweeping • Lighting and Traffic Signal Maintenance • Cleaning Ditches and Drainage Structures • Tree Trimming and Removal • Mowing • Crack Sealing • Pavement Marking • Shoulder Maintenance • Limited Amounts of CC&G Repair • Scour Mitigation • Pavement Patching • Minor Drainage Repairs • Submit • BLR 14230 Resolution, BLR 14231 Maintenance Estimate, • BLR 14310 MES, and BLR 05520 for Engineering (if required)

18. EMERGENCY REPAIR PROGRAM (erp) • Since ERP funds are State dollars, projects funded in whole with ERP funding or a combination of local and ERP funds shall follow MFT procedures. If ERP funds are combined with a Federal fund source, federal procedures will govern. • Submit: • Job Request Form (JRF) • BLR 05323 for the joint funding agreement • Preliminary Engineering Agreement may be included on the same agreement with construction and will require an engineering agreement approved by the district. • The JRF is available on the IDOT Website at the following link under Local Roads & Streets forms: http://www.dot.il.gov/R1utilities/region1forms.html Located on the IDOT website under Doing Business/Forms/BLR Forms • Projects will be locally let per MFT procedures unless combined with a federal fund. • Invoice Payments for Construction: As specified in the joint agreement, district may prepare an invoice for 95% of the contract low bid cost upon execution of the construction contract. The remaining 5% of the contract cost will be reimbursed upon completion of the project.

20. WEST DIVISION CONTACT INFORMATION • Field Engineer: Marilin “Mari” D. Solomon, P.E. Phone: 847/405-4407 E-mail: Marilin.Solomon@illinois.gov • Asst. Field Engineer: Suleyman “Suley” Tulgar, E.I.T. (McDonough & Associates)Consultant to Bureau of Local Roads & Streets Phone: 847/705-4205 E-mail: Suleyman.Tulgar@illinois.gov • Address: Illinois Department of Transportation Bureau of Local Roads and Streets 201 West Center Court Schaumburg, IL 60196 Fax: 847/705-4203