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School Board Workshop ERP Update and Phase II Contract. July 26, 2006. Agenda. The School Board of Palm Beach County, Florida SPECIAL MEETING - ERP Fulton-Holland Educational Services Center Board Room July 26, 2006 4:00 – 4:45 p.m. Call to Order Opening Remarks ERP Update Phase II
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School Board WorkshopERP Update and Phase II Contract July 26, 2006
Agenda The School Board of Palm Beach County, Florida SPECIAL MEETING - ERP Fulton-Holland Educational Services Center Board Room July 26, 2006 4:00 – 4:45 p.m. • Call to Order • Opening Remarks • ERP Update • Phase II • Public Comments • Adjournment
Phase I Phase I Modules Financials • Accounts Payable • Accounts Receivable • Asset Management • Billing • eProcurement/Purchasing • General Ledger • Inventory • Projects • Enterprise Portal Human Capital Management • Benefits Administration • Candidate Gateway • Talent Acquisition Manager • Human Resources • Payroll • Time & Labor
Phase I Statistics • 45,000 active employees, retirees, or substitutes • 78,000 separate jobs • 125,000 assets converted • 4100 purchase orders converted • 150 vendor interfaces consolidated into 40 • 8,100,000 balances calculated and recorded • 400 people trained in 11 subject areas • 7000 meetings (estimated) • 475 opinions from active participants
Who Has Contributed? • Human Resources – 50+ participants • Financials - 50+ participants • Information Technology - 40+ participants • School Sites - 300+ participants • Committees - 20+ participants • ERP Team – 15 participants
Phase I Status • Financials Modules • HCM Modules • Recruiting Status • Payroll Status • Time Collection Devices • Support Through August 31
Phase II Modules and Initiatives Phase II Modules • Allowing Teachers Directly Enter Requisitions • Out of Field • Year-end Payroll Processing • Phase I Production Support • PO Rollover Support • Enterprise Performance Management (EPM) • ePerformance • Budget Preparation • Request for Leave • ePay • eProfile • eBenefits • Expenses • Strategic Sourcing • eSupplier Connection • Deal Management • Cash Management • Internal Accounts Rework • Minority/Women and Small Business Initiative
Phase II – Cost Phase II Cost: $4,975,275 Phase II Contingency: $840,000 (rolled from Phase I) Total: $5,815,275
Questions? ERP Website: http://www.palmbeach.k12.fl.us/ERP/