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School Board Workshop ERP Update

School Board Workshop ERP Update. January 25, 2006. Agenda. The School Board of Palm Beach County, Florida SPECIAL MEETING - ERP Fulton-Holland Educational Services Center Board Room January 25, 2006 5:00 – 5:30 p.m. Call to Order Opening Remarks ERP Update Presentation New Business

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School Board Workshop ERP Update

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  1. School Board WorkshopERP Update January 25, 2006

  2. Agenda The School Board of Palm Beach County, Florida SPECIAL MEETING - ERP Fulton-Holland Educational Services Center Board Room January 25, 2006 5:00 – 5:30 p.m. • Call to Order • Opening Remarks • ERP Update Presentation • New Business • Public Comments • Adjournment

  3. Project Scope Phase I Modules Financials • Accounts Payable • Accounts Receivable • Asset Management • Billing • eProcurement/Purchasing • General Ledger • Inventory • Projects • Enterprise Portal • Financials Portal Pack Human Capital Management • Benefits Administration • Candidate Gateway • Talent Acquisition Manager • Human Resources • Payroll • Time & Labor • HRMS Portal Pack

  4. Blueprint Construction Testing Training Go-Live/Post Go-Live Go-live Go-live Timeline

  5. Key Dates Go-Live Dates: • Purchasing – May 1, 2006 • Financials – July 1, 2006 • HR – July 1, 2006 (Subject to Board Approval) Training: • Just-In-Time Training Occurring 1 – 6 Weeks Prior to Go-Live • Has Been Scheduled to Avoid FCAT, Spring Break, etc.

  6. Who Has Contributed? • Human Resources – 50+ participants • Financials - 50+ participants • Information Technology - 40+ participants • School Sites - 100+ participants • Committees - 20+ participants • ERP Team – 8 participants

  7. Metrics and KPIs Goals: • Establish a baseline measurement for major business processes • Establish target Key Performance Indicators (KPIs) • Compare to IBM Business Case Assumptions • Use Metrics to Feed Business Process Simulations Steps: • 2000+ Workload Surveys sent to measure critical metrics and KPIs for all major departments • Integration of Metrics into Business Process Analysis Tool • Development of Department goals aligned with KPIs

  8. Business Process Modeling

  9. Purchasing Marketplace

  10. Purchasing Marketplace

  11. Purchasing Marketplace

  12. Purchasing Marketplace

  13. Purchasing Marketplace

  14. Purchasing Marketplace

  15. Purchasing Marketplace

  16. Purchasing Marketplace

  17. Purchasing Marketplace

  18. Purchasing Marketplace

  19. Purchasing Marketplace

  20. Communication • Workflow • Principal/Director • Budget Manager • Purchasing • Vendor (Fax or Email)

  21. Receiving Survey

  22. Recruiting

  23. Screening

  24. Current Application Online Application • Omni-Fill form • Static format • Unable to: • Search • Screen • Route • Schedule Interviews • Merge with other applications • Manage with other applicants online PeopleSoft Online Application • Online,dynamic,customizable • Able to: • Search • Screen • Route • Schedule Interviews • Merge with other applications • Manage & compare with other applicants’ online applications

  25. PeopleSoft Online Application

  26. Managing Applicants

  27. Applicant Status Applicants can see the status of their applications at any time

  28. Time and Attendance Goals: • Remove Burden of Time Input From Schools • Improve the Ease and Accuracy of Time Reporting • Improve Accountability Steps: • Install PeopleSoft Time and Labor • Move to Biweekly Pay • Provide Automated Collection Method • Methods Appropriate to Each Employee Group • Examples: Swipe Cards, Web Based, Badges

  29. Questions? ERP Website: http://www.palmbeach.k12.fl.us/ERP/

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