FAU Campus Orientation Guide

1. Welcome to New Employee Orientation Making Waves

2. Florida Atlantic University • Established in 1961 – opened in 1964 • 30,000+ students; 4,000 Live on Campus • 3,000 Employees – Faculty & Staff • 180+ Degree Programs • 19 NCAA Sports

3. 6 Boca Raton Dania Beach (SeaTech) Davie Ft. Lauderdale Jupiter Harbor Branch (HBOI) Largest Campus Broward Campuses Northern Campuses • 10 Colleges • Dorothy F. Schmidt College of Arts and Letters • College of Business • College for Design and Social Inquiry • College of Education • College of Engineering and Computer Science • The Graduate College • Harriet L. Wilkes Honors College • Christine E. Lynn College of Nursing • Charles E. Schmidt College of Medicine • Charles E. Schmidt College of Science

4. Board of Trustees: Florida Atlantic University is governed by a thirteen member board of trustees. The trustees are responsible for cost-effective policy decisions appropriate to the university's mission, the implementation and maintenance of high-quality education programs, the measurement of performance, the reporting of information and the provision of input regarding state policy, budgeting, and education standards Meet FAU’s 7th President Executive Leadership Team

5. Things You Should Know • Tobacco Free Campus – starting Jan 1, 2015 • Hours of Work • Personnel Records • FAU Today • HR Weekly • Workers’ Compensation Procedures • RTW Program

6. FAU Fighting OwlsFAU earned the Fighting Owl role because… Protected species FAU’s Boca Raton campus was designated a burrowing sanctuary in 1971 by the Audubon Society. Very unusual because it makes its home in holes in the ground. It is a very feisty bird, traditionally associated with wisdom and determination

7. Employee Compensation Plans • Executive Service • Faculty • AMP Administrative, Managerial & Professional - Exempt • SP Support Personnel – Non-exempt 6 month probationary period Timesheets required • Temporary – can be Exempt or Nonexempt Timesheets required

8. Diversity Initiative at FAU • Minority and international students make up 49% of our student body • All people are respected • Zero-tolerance policy for any kind of harassment or discrimination • Ranked 27th nationally for campus ethnic diversity (US News & World Report) • Diversity Committee • Campus of Difference Training • Celebrations of Diversity

9. Payroll

10. ATHLETICS

11. Tracey Hardy – Office Manager Garcia Snow – Program Assistant

14. Ed Rowe Associate Director, Equal Opportunity Programs

15. Employee Relations Required Documents • FAU Personnel Regulations • FAU Personnel Policies • Statement of Stewardship **Each employee has the responsibility to read and understand the contents

16. Customer Service • “It starts with respect. If you respect the customer as a human being, and truly honor their right to be treated fairly and honestly, everything else is much easier.”- Unknown • “Customer service is not a department, it's an attitude!”- Unknown

18. Thank You for joining our Morning Session!

19. New Employee Orientation Employee Relations & Development Information

20. OWL Cards • All Faculty, AMP, and SP Employees are required to have and carry the FAU OWL CARD while on campus. (Adjunct Faculty, Temporary and Sub-contracted employees $10.00 fee) • Used for ID, Library, University sporting and theatrical events, OWL CARD debit program, Dining Services, BB&T ATM, etc • Located in the Student Union SU 80 - Bring ID AND Proof of employment • Florida Atlantic University • 777 Glades Road. Bld# and Rm# • Boca Raton, FL 33442 • 561-297-3000 • Replacement Fee = $15.00

21. Purchasing 101 • Mission • Purchase of Commodities • Purchase of Services • Signature Authority • DO NOT SIGN FOR ANYTHING !!!!!!!!!!! Only a handful of people are authorized by the President to sign. • Methods Used To Purchase • Pcard • Requisition Form • Req Form & Quote  Dollar Threshold • Additional Information • Contact Information • Purchasing Department, www.fau.edu/purchasing, phone: (561) 297-3087, fax: (561) 297-3084

23. Sick Leave SP, AMP, Faculty - Accrue 4 hours bi-weekly (13 days a year) • Authorized for: • The employee’s personal illness, injury or Dr.’s appointment • The illness, injury, or Dr.’s appointment of a member of immediate family • Immediate Family = spouse, qualified domestic partner, child, stepchild, foster child, parent, stepparent, grandparent, grandchild, or sibling of the employee or employee’s spouse or qualified domestic partner • Death of an employee’s immediate family member following the use of 3 day Bereavement Leave • Annual leave can be used if sick leave has been depleted • Employees are required to notify their supervisor of any absence for illness, or injury, • the start of the normal workday. All other absences must be approved in advance Leave Request/Approval Form

24. Annual Leave SP, AMP and 12 mo. Faculty Only Must be approved in advance by the supervisor. (Can be used for medical absences or emergencies with documentation.) Personal Holiday– SP, AMP 1 day earned each fiscal year • Effective 30 days after hire • Use in full day increment between July 1st through June 30th • Use it or lose it

25. Medical Leave • Extended Medical Leave - Medical leave of 3+ days • Employees with 1 or more years of continuous service may take up to six (6) months with medical documentation • Family Medical Leave Act (FMLA) – entitles eligible employees (at least 12 months of service & 1250 hours in past 12 months)to take up to 12 weeks or 480 hours of unpaid, job-protected leave in a 12 month period. FAU allows employees to use paid leave that they have accrued as part of their FMLA leave • Birth / Adoption or Foster care placement of a child • to care for an immediate family member (spouse, child, or parent) with a serious health condition • Medical leave when the employee is unable to work because of own serious health condition • Must fill out a Certification of Health Care Provider Form Employees with < one year of service may take up to the amount of accrued leave, with the proper documentation

26. Domestic Violence Leave Florida State Law - Eligible employees (employed by FAU for more than three months) are entitled to take up to three working days of leave within a 12 month period to deal with issues relating to domestic violence suffered by the employee or a family or household member • Unpaid, but employees may use accrued leave Leave may be taken to: • Obtain an injunction for protection against domestic violence • Obtain medical or mental health care related to the domestic violence • Seek services from a victims services organization • Seek legal assistance or prepare for court proceedings • Secure existing housing or obtain new housing for safety reasons

27. Report of Outside Employment or Professional Activity for FAU Employees Agreement • All employees are required to report outside business activities, professional activities, conflicts of interest, or conflicts of commitment • required to update reporting each new Fiscal Year http://www.fau.edu/hr/OEguidelines_final.php

28. Child Neglect & Reporting Requirements • Allpeople in Florida have an obligation to report known or suspected child abuse, neglect & abandonment to the Department of Children & Family Services (DCF) • Florida Board of Governors passed a regulation that each university administrator who receives information from university faculty, staff or other employees of known or suspected child abuse, abandonment, or neglect committed on the property of the university or during an event or function sponsored by the university is required to report such information to DCF Training: Protection of Vulnerable Persons

29. Performance Management Partnership between supervisor and employees working together to accomplish goals of the Department and University

30. SP Performance Appraisals • Probationary Appraisal Due at the end of the employee’s 6monthprobationary period. Can be extended (may not exceed 1 year) • Law Enforcement Positions have a 1 year probationary period • Annual Appraisal Due once per year and based on the day the employee started in their current classification

31. SP Performance Appraisals • “Standards” of the position set by each individual Supervisor and clearly communicated • Employee may be asked to submit a summary of accomplishments • Critical Elements – 5 tasks that the supervisor deems most important to the overall job performance during the appraisal period • Supervisor establishes a rating for each of the 4 job performance/professional competencies • Career Development – Designated area for the supervisor to establish goals for the employee • Overall Rating is then determined by the supervisor

32. AMP Performance Appraisals • Due each year on employee’s anniversary date • The employee submits a summary of accomplishments to the Supervisor • Supervisor establishes a rating for each of the 6 job performance/professional competencies • An overall rating is then determined by the supervisor

33. Employee Relations Team Robin Kabat, Associate Director561-297-3072kabat@fau.edu Donna Newman, Employee Relations Manager 561-297-2554 newmand@fau.edu Nancy Vincenty, Broward HR Manager 954-236-1245 nvincen6@fau.edu Janet Eagen, Human Resources Representative 561-297-0319 jeagen@fau.edu The Employee Relations Team is Here for You!