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Team Leaders Meeting 25.06.2015 / Updated after TLM

Team Leaders Meeting 25.06.2015 / Updated after TLM. General Information and Information for Long Distance Event. Welcome!. …to Cluj-Napoca and EYOC 2015!. Roll call of present countries. Austria Belgium Bulgaria Croatia Czech Republic Denmark Estonia Finland France Germany

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Team Leaders Meeting 25.06.2015 / Updated after TLM

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  1. Team Leaders Meeting25.06.2015 / Updated after TLM General Information and Information for Long Distance Event

  2. Welcome! …to Cluj-Napoca and EYOC 2015!

  3. Rollcall of present countries Austria Belgium Bulgaria Croatia Czech Republic Denmark Estonia Finland France Germany Great Britain Hungary Ireland Israel Italy Latvia Lithuania Macedonia Moldova Norway Poland Portugal Romania Russia Serbia Slovakia Slovenia Spain Sweden Switzerland Turkey Ukraine

  4. General Notes

  5. Officials @TLM Chairman: Andrei ENYEDI Event Director: Paul CIOBAN Event Secretary: Boglár BOÉR Technical Director: Sándor FEY Timekeeping and results: Yana SANDIEVA (BUL) Accommodation and Board: Enikő KOVÁCS Transportation: Enikő TŐKÉS Ceremonies: Kinga KEREKES IOF Event Advisor: Wolfgang PÖTSCH (AUT) IOF Event Advisor Assistent: Száva ZSIGMOND (HUN) National Controller: Gligor-Alexandru PAVEL

  6. Proposal for jury composition • Igor PATRAS (SVK) • Michael van BAELLEN (MKD) • Susanne WIKLUND-BJÖRK (SWE) Approved.

  7. Day Review • Accreditation is done, invoices will be available during the following days in your Team Box@EC. • Model Event • Any feedback?!

  8. Long Distance

  9. Be sure… …Team Envelop should contain • Start lists for Long (1 complete copy and 1 for the team) • Start bibs for Long • Safety pins were in the original bags so they are not in this envelope (please do not forget them) Later on in Team Boxes and on the web • One copy of the TOM presentation Extra copy of start list will be provided at the entrance of the Quarantine.

  10. Program for Friday, 26.06.2015 6:30 – 8:45 Breakfast 9:01 First Start 12:35 Last Start 14:00 Flower Ceremony 14:00 Deadline for Relay Nominal Entries 14:30 – 16:00 Lunch 17:00 – 18:30 Opening + Price Giving Ceremony 19:00 TLM 19:30 – 21:00 Dinner

  11. Transportation for LD • Departure times form each accommodation to LD Start • Univers T at 07:00 and 08:30 (Buss No. 1.) • Liceu de Informatika and Hotel Gala at 07:00, 08:00 and 09:00 (Buss No. 5.) • Hotel Sport at 07:00 and 08:20 (Buss No. 2. and 3.) • The list of competitors for each Buss will be published (web + boxes) • For Officials there will be place on each bus • Transportation from Start to Finish for Coaches • Route for some ot the busses: accommodation quarantine zone Finish area • Departure times from Finish Arena to accommodations • to Univers T at 14:15 (Buss No. 1.) • to Liceu de Informatika and Hotel Gala at 14:15 and 15:00 (Buss No. 5.) • to Hotel Sport at 14:15 and 15:00 (Buss No. 2. and 3.) • In bad weather conditions as soon as busses are full. • You are allowed to use your own transport, if you go directly to the Finish! 8:40 Bus Nr. 2., 9:00 Bus Nr. 1., 10:30 Bus Nr.3., 12:40 Bus Nr. 5.

  12. Quarantine zone • At the check-in to the quarantine zone • athletes and coaches must show their accreditation card • give a signature • and athletes should present their start number and SI card as well • Only one entrance is allowed! • The use of mobile phones or any other communication device inside the quarantine zones is strictly forbidden. The use of old map is also prohibited. • Shelters are provided, but to set own tent is allowed.

  13. Start area scheme

  14. Long Distance Terrain and Maps • terrain is situated between 400-700 m above sea level • hilly, many contour details, steep valleys • deciduous forest, variable runability and visibility • map scale: 1:10.000; contour interval: 5m; size: A3, protected with plastic bags • special symbols – please check the eyoc2015.orienteering.ro

  15. Additional information • Refreshment controls • are marked in the control description • only still water will be provided in plastic glasses – no isotonic drinks or own refreshment • placing of refreshment controls in percentage of course length M18 at about 57% M16 at about 49%, W18 at about 40% W16 at about 35% • There are new fallen trees over some paths which are not shown on the map. • Due to high grass around the finish area, there is already a prepared access to the last control, which is not shown on the map, but it is on the way to the control.

  16. Course Data

  17. Finish Area New place for toilets

  18. Opening Ceremony

  19. Opening Ceremony • Meeting for the Parade at 17:00 • Meeting point • Corner Str. Eroilor/Pta. Avram Iancu, in front of Cinema Victoria • Coordinates: 46.770586 N, 23.596220 E • The opening ceremony and price giving for LD is starting at 17:30 in Piata Unirii • Please wear your national suits and bring your own flag too! • No shelter, sit and refreshment is provided.

  20. Opening Ceremony • Departure time from each accommodation to Opening Ceremony • Hotel Univers T at 16:30 (Bus No. 1.) • Liceul Informatika and Hotel Gala at 16:40 (Bus No. 5.) • H Sport No Bus, but a guide will be provided, follow him! • Departure times from Opening Ceremony to accommodations • to Hotel Univers T - 18:40 Bus No 1 • to Liceul de Informatika and Hotel Gala –18:40 Bus No 5 • to H Sport – No Bus, Guide will be provided, follow him! Leaving at 16:30. Or you can go for your own.

  21. Other notes

  22. Relay entries • Nominal Entries for Relay • Deadline 14:00 • Entry forms should submit before 8:00 AM in Hotel Sport, or between 9:00 – 14:00 at Event Office in the Finish Arena • Mix relays • Entry forms are available at the Event Office. • You can agree between each other, or simple give the names to the EO and organizers will compile relays. • Team Officials are not allowed to start in Mix-Relay! • Please take care with forms, use the correct one for nominal entries!

  23. Weather conditions Source: yr.no

  24. Questions & Answers

  25. Question / Answers Q: Could the terrain be as slippery as it was today? A: In rainy weather yes. Q: Will the courses cross a paved road, where fast traffic is expected? A: No, courses will not cross a paved road. But between Pre Start (minus 7) and start (minus 3) there is a crossing with guards. Q: Where is the Finish and how can we find it? A: Finish Area for EYOC and Transilvania Open are the same. You can get more info here: http://www.transilva.ro/ Bulletin 3.

  26. Question / Answers Q: Are GPS watches allowed? A: During the competition not, but they are allowed to use during warm up. Q: Will be any race organized for coaches? A: No, there will be no organized race. But coaches are welcome to enter to Transilvania Open, which will use the same area as EYOC. Q: What about to start breakfast period earlier? A: We informed the accommodations and requested an earlier start. They try to arrange as early as possible, but not before 6:00.

  27. We wish to all the participants good luck ! EYOC 2015 Organizing Team

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