Automation of Disaster Management Plan ( T.A.M.E.D )

1. Automation of Disaster Management Plan (T.A.M.E.D ) 20th December 2013, Mysore, Karnataka

2. Contents…. • Introduction to T.A.M.E.D. • Field level surveys • Advantage T.A.M.E.D. • What’s Ahead…..

3. Introduction • Access to most up-to-date information through reliable communication channels in real-time is highly essential for effective disaster management • Lack of information and communication can cause huge loss of life ,property and economy • Inadequate Disaster Mismanagement is a serious impediment to the in the path of progress

4. Introduction • Disaster management in India is mostly paper-based. • Limited Access to real-time, authentic, quantifiable information leads to communication gaps or even miscommunication. • Complex analysis using multiple sources and layers of data is effort, time and resource intensive • It is also difficult to connect Standard Operating Procedures (SOPs) with the ground reality unless real-time, up-to-date information is readily available in machine readable format.

5. T.A.M.E.D • Technology Automation for Management of Emergencies & Disasters • State-of-the-art disaster management technology to collect, store, analyze, communicate, co-ordinate and present; authentic field information geo-stamped with GPS location & time using IT • The objective of the deployment is to have a efficient and effective disaster management system

6. Necessity for a DDMP • DDMP has • To ascertain the status of existing resources and facilities available • Assess their adequacies and short falls if any in providing a multi disaster response. • Suggest institutional strengthening, technology support, up gradation of information system and data management for improving the quality of administrative responses to disaster at the district level • To evolve as an effective managerial tool.

7. Automation of Disaster Management Plan (T.A.M.E.D )

8. Objectives of DDMP • A formal planning for managing disaster • Preplanning of proper sequence of response actions • Have a defined response structure , allocation of responsibilities to the participating agencies • Effective management of resources • Developing codes and standard operating procedures for smooth coordination between various departments and relief agencies involved. • To remove arbitrary response to a disaster

9. Disaster management cycle • Pre-disaster • Mitigation - steps to minimize the extent of damage using past data • Prevention – steps to prevent damage • Preparedness/readiness – preparation to handle disaster • Post Disaster • Response – Handling & withstanding disasters minimizing damage/loss (During/Post-disaster) • Recovery – recovery and reconstruction (Post-disaster)

10. Disaster Management Cycle Pre Disaster Post Disaster Mitigation Recovery Prevention Response Disaster Readiness

11. Disaster management with TAMED

12. A Scientific Disaster response and recovery involves : • Relief and rescue • Medical aid, food, shelter, basic civic amenities • Rehabilitation • Reconstruction • Analysis of disasters and documentation for future prevention and mitigation

13. Key Components of Disaster Management • Information Assimilation • Resources • Resource Personnel • Communication • Technology Mediums • Alerts • Strategizing based on disaster type • Mitigation plan • Response • Recovery & Rehabilitation plan • HRVA Analysis • Co-ordination • SOPs • Roles & Responsibilities • Checklists • Monitoring & Continuous Updation • Periodic data updation • Progress Tracking • Triggering alarms • Reporting & Documentation • Daily, weekly, monthly status • Reviews • DDMP Creation & publication

14. TAMED Stages • DDMP • Response during Disaster • Recovery and reconstruction

15. Data collection sources Handheld devices/ mobile phones to collect information Web based application to collect information Unique numbers, validation, data reterival

16. Technology Communication Backend Server Server GIS Database Internet Digitizing raw data, Analysis, report generation, GIS Map generation, SMS, emails etc 3G/GPRS (Wireless Internet) Data Collection, GPS location, Photos, Comments, Feedback Front end MFD

17. Strategy • Mapping the physical location each resource and resource personal to a Village/ ward • Geo positioning all resources • Capturing experiences and lessons learnt • Building database • Documentation and action taken reports • What if scenarios • Action plan and checklist • Faster communication

18. Information Assimilation - Resource • Resource • Physical • Schools, community halls, food, medication etc • Collection The following information on all physical Resources • Resource type and property • Name, Function … • Resource Location • Area, lat-long.. • Capacity • Number, volume… • Accessibility • Route maps • Informational • Example : census data, HRVA/C, Topography, rainfall density • Map the informational resource as a geo-information layer tied to

19. Information Assimilation – Resource Personnel • Types • Government • Public representatives • NGOs/Volunteers • NCC/NSS/Scouts • Army/Navy/Air • Media • Local Bodies • Information to be gathered • Name • Designation • Function • Specialization • Contact : location/address, phone – landline/mobile, official/residence • Availability : working time, shifts, leaves • Experience in handling disaster

20. Physical Resource Types • Hospital Information • Names of Govt hospitals & private hospitals in district • List of nursing homes • Children hospitals • Primary Health Care • List of ambulances • Drug Supplies/ Chemists • Food & Supplies • Water, Milk, food sources • Shelter • Schools/ colleges • Community halls • Marriage halls • Temples/mosques/churches etc. • Warehouses

21. Physical Resource Types • Transport & Vehicles • List of JCB Vehicles • List of Tractors • List of Maxi cab vehicles/ buses/ trucks/ car • List of Tipper • List of Petrol Bunks • Helicopters/Helipads & their co-ordinates • Police vans, jeeps • Ambulances • Fire service vehicles

22. Information Resources • Census Data, population distribution • Topology • List of villages affected by disasters on periodic basis • Taluk-village info • Rainfall • Agriculture area & labor data • Water Level information – historic data • Data mining & analysis • Forest cover • Routes

23. Mapping Field Data • A geo-information map is auto-generated mapping digitized geo-information database and GPS locations and field information/feedback. • The data can be pinned to the map of the district which can be zoomed in/out to access various levels of details • Multiple data types are presented as layers with coloring schemes to visually interpret or analyze combinations of data. • Upon clicking the pinned location, the field data such statistics, information, photo, signature, time etc can be accessed.

24. What-if Analysis • What-if analysis is used to automatically generate the list of actions and available resources depending on the disaster type • The backend infrastructure automatically associates the resources with the disaster type • For example, in the event of a flood, the resources that may be of immediate need are • Transportation – to a safer location • Shelter homes – for safety of the people & livestock • Food, water and basic amenities • Healthcare and medicines for prevention/cure of diseases & to curb the spread of epidemic • Electricity for restoration of essential services , communication

25. What-if Analysis Transportation Shelter Healthcare & medicines Disaster (Flood) Fodder Food & water Electricity

26. Stages of Disaster management using TAMED • Pre-disaster Management • Response during disasters • Post-disaster management

27. Pre-Disaster Using TAMED Raw Data Census Resources and resource personal Rescue routes, strategies Field Survey GPS Tagging, Photos, Comments, Additional Information, Feedback/corrections Digitized GIS Maps GIS Database Roles and Responsibilities Checklists for verification (preparedness)

28. Disaster Response Using TAMED ALERTS Control Room Roles & Responsibilities GIS Database Action Plan, Checklist, Communication and relief info • Field Information • Affected areas • Relief/rescue Status • Feedback • Additional Help • Record of events/ • Documentation (Photos/ Videos geo stamped) Maps

29. Post-Disaster using TAMED • Post disaster activities involve • Post-disaster Data Collection, Recovery and reconstruction • Damage assessment • Data analysis for future disaster mitigation and prevention with feedback assimilation • Record generation and data archival for future reference

30. Post-disaster Data Collection, Recovery and Reconstruction • One more survey is performed to collect actual information on • the extent of damage • cause of disaster • estimation of cost for re-construction • compensation • Employment needs • Forms are filled collecting the above information with proofs such as • Mahazar/Testimony • Photo/video/audio • Signature and note • The data is again geo-stamped with GPS location and time. • Once the estimate is approved, the reconstruction and compensation are continuously monitored using • REMS – Remote Eye Monitoring System, which can monitor day-today status on the activities on webpage.

31. Data Analysis for future Mitigation • TAMED would generate detailed reports and present the same with various views specific to • Administration • Departments • Activity • Status • The quantifiable data/reports would also contain statistical information such as • Worst affected areas • No of people/livestock affected, deaths • Facilitate mitigation planning for future • Analysis reports for mitigation of future disasters • Lessons learnt • Feedback assimilation

32. Post-Disaster using TAMED Control Room Feedback Assimilation Future Mitigation Plan Analysis Reports Recovery Department-wise, Activity-wise, Date-time-wise Administration-wise • Compensation, • Restoration • Re-construction, • Employment Cause of Disaster, Worst affected areas, Statistics Prevention Strategy based on feedback, analysis GIS Database

33. Advantage TAMED • Accurate, Authentic, tamper-proof data through GPS location, time • Field level information transfer wirelessly, feedback mechanism to provide updated, relevant data/strategies to field • Readiness based on comprehensive, accurate, up-to-date information eliminating misinformation & lack of resources

34. Advantage TAMED • Action plan Checklist, roles auto-generation based on real-time field data – ground reality taken into account • Improved communication & co-ordination among departments • Field friendly Hand-held devices, with high battery life & data processing to handle complex field operations • Documentation

35. Advantage TAMED • Real-time event capture including photo, voice, hand-written notes, forms, status • Auto-generation of analysis reports, statistics saving manual labour, human errors, paper trails • Auto-generation of reconstruction, restoration, compensation • Database Archive for future disaster mitigation, accountability, traceability

36. Proposed DDMP • Basic Information (As per current DDMP) • Duties and Responsibilities (*enhanced) • Disaster Types (Minor enhancements) • HRVA (Enhanced) • Telephone Directory of Resource Personnel (NEW) • Telephone Directory of Resources (NEW)

37. Proposed DDMP • Maps (Enhanced) • Helipad Information (NEW) • Water Level Information • FAQ (NEW) • Do’s and Don’ts (NEW) • Checklists and Annexure (NEW)

38. Roles, Responsibilities & Disaster Types • Duties and Responsibilities (*enhanced) • Roles, Responsibilities & checklists at a district level for all departments based on disaster types • (if there is flood what are the list of actions..) • The data will be shown as • Roles • Responsibilities • Checklist • Action • Disaster Types (Minor enhancements) • List of Flood Affected Villages As per the template format • Actions for various Types of Disasters • Flood, Drought, Biological disasters, epidemic, food poisoning, accidents • Disaster occurrence table

39. Maps & Helipad Info • Maps (Enhanced) • Resource Maps • Taluk-wise Map generated with Resources with a symbol marker for each resource type placed on the location • All the resources will be located based onGPSco-ordinate. Unique symbol for each resource type will be allotted as marker. Example : ‘+’ for hospital • Flood and Other disaster Prone areas maps • The Villages locations which are prone to the disaster will be marked. • Disaster-wise maps will be provided at a district level • Helipad Information (NEW)

40. Help Sections • FAQ (NEW) • Do’s and Don’ts (NEW) • General • Disaster specific • Checklists and Annexure (NEW) • Checklists for various officers • Checklists for various Disasters

41. What Next.. • Department wise District level officers to update information ( New/ Changed) • Resources • Resource personnel • To use the excel sheets already given • Updating through web by login names and passwords • Field survey needs to be completed • Of existing information and new information

42. Screenshots

43. Registration Form Example : Hospital

44. Registration Form Example : Ambulance

45. Registration Form Example : Resource Personnel

46. Registration Form Example : Building

47. Registration Form Example : Vehicle Registration

48. Registration Form Example : Vendor

49. Registration Form Example : Water Tank

50. Contact Information