Student Worker Orientation

1. Student Worker Orientation “The best way to predict your future is…to create it!”

2. Today’s Orientation Overview General guidelines, time sheets, your questions

3. Congratulations!You are a Student Worker BENEFITS: • An opportunity to gain work experience • Employment that accommodates your class schedule • Your supervisor can be a reference when you are looking for a job in the future. • Money - $$$

4. Types of Student Work Federal Work Study (FWS) Student Work • Student is awarded Work Study funds through Financial Aid. • Student works on campus OR at a community nonprofit organization. Budgeted Student Work • Jobs are available to all students including those NOT on Financial Aid. • Student works on campus only. • Funds are provided by the campus department.

5. What are Your Responsibilities? • Communicate with your supervisor: Department rules (Cell phone use, homework while working, personal internet usage, personal visits, eating/drinking at your workstation, dress, etc.) • Be on time for work. • Dress for your day. • Always conduct yourself in a professional manner. • Be polite and friendly to all faculty, staff and students at all times. • Comply with computer usage and confidentiality agreements. • Accurately report your time on your time sheets; know time sheet procedures. • No inappropriate language. • Do not work while under the influence of any illegal substance.

6. What are Your Supervisor's Responsibilities? • Review your job duties with you and provide training • Make a schedule of work hours and days, considering your class schedule • Review all other expectations with you during the first week (dress code, etc.) • Assist with completion of time sheets; ensure accurate hours, payroll time schedule

7. Student/Supervisor Communication Talk with your Supervisor : • What is the way to communicate with each other? Email Phone Text WRITE DOWN Supervisor contact information • Is there an Alternate Supervisor you should use, when needed? WRITE DOWN Alternate Supervisor contact information

8. Student Worker Time Sheets

9. Time Sheet Rules Hours must be in 15 minute increments (:15, :30, :45, :00) Lunch break of at least ½ hour must be taken if you work OVER 6 hours Time sheets are due every other Friday (See schedule for pay periods) Time sheets must be deposited into the silver box outside of M66 in the M building Or Off-campus students can FAX directly to Payroll Department, 414-297-8702. (call Payroll to confirm they have received the fax).

11. Let’s Practice • Monday June 13th, you worked 8:00AM-12:15PM • Wednesday June 15th, you worked 8:15AM-12:45PM • Friday June 17th, you worked 9:00AM-3:00PM • Monday June 20th, you worked 8:00AM-2:30PM and you took your lunch from 12:00PM-12:30PM • Wednesday June 22nd, you worked from 8:15-2:15PM

12. Work Study Orientation Congratulations! You are now in the Work Study Family!

13. 10 Top Skills Employers Look For Ability to work in a team Communication skills (written & verbal) Problem-solving skills Strong work ethic Initiative Flexibility/adaptability Interpersonal skills (relates well to others) Detail-oriented Tactfulness Source: Job Outlook Survey 2016, National Association of Colleges and Employers

14. The A, B, C’s of Student Workers Student “A”: Arrives on time for work, usually a few minutes early every day. Greets coworkers. Turns cell phone off, per department rules, and is ready to start work right away. Has clean clothes and is dressed appropriately every day. “Can see the work to be done.” Asks for additional work, if needed. When talking to a customer, is pleasant, knowledgeable, gets compliments/thank you from customers. Attentive to details when taking messages and in written work. Follows all department rules, no exceptions. • You have earned an EXCELLENT recommendation for employment • You most likely will be invited to continue in your position

15. The A, B, C’s of Work Study Students Student “B”: Arrives for work right on time and is sometimes late. By the time he/she gets coffee and talks to coworkers, 20 minutes are gone – time lost. Most of the time is dressed appropriately. Sometimes looks for additional work, not always. When talking to customers, sometimes impresses them, depending on his/her mood. Usually follows department rules except puts headphones on to listen to music . • You MAY be recommended for future employment, but work habits will be shared. • You may or may not be invited to continue as a student worker.

16. The A, B, C’s of Work Study Students Student “C”: Arrives for work almost 5-10 minutes late every day. Gets coffee, talks to coworkers, checks for cell phone messages and then is ready to work ½ hour later than start time. Sometimes a “no call no show.” Usually wears dirty clothing. Clothes smell like smoke. Complains to customers about the work he does. • You will NOT receive a recommendation for employment. • You may be terminated from the job and may not be eligible for future positions “The best way to predict your future is…to create it!”

17. We do live in the Midwest…

18. Unforeseen Circumstances What should you do if you will be late or miss work due to: • Inclement weather • Transportation problems • Traffic issues • Illness No matter the reason, you MUST notify your supervisor!! Late to work?

19. Conflict Resolution “It is not a perfect world….” • Do not let problems go on for too long. • Express concerns to your supervisor. • Calm yourself down • Have a plan • Stick to facts, not emotions

20. Can I be Fired From a Student Worker Job? • Yes. Grounds for student dismissal • Chronically late to work • Missing work • Inappropriate language • Not completing assigned tasks • Not following department policies • Physically or verbally aggressive to another person • Arriving at work under the influence of drugs or alcohol

21. Frequently asked questions – FAQ’s When can I start working for the current semester? You and your supervisor will determine the start date of your employment on your Student Worker Enrollment forms. You must also successfully complete the Student Worker orientation along with the quiz.

22. Frequently asked questions – FAQ’s Do I have to work the maximum number of hours per week I am eligible to work? • No. Classes and school work are your first priority. • Plan your schedule BEFORE you meet with your supervisor. • Discuss your schedule with your supervisor, including the number of hours you are available to work.

23. Frequently asked questions – FAQ’s Can I start working BEFORE the semester begins? Yes. However, the hours you will be eligible to work each week during the semester will be reduced. Students are generally approved to work 16 hours per week for the 16 weeks in the semester or 16 hours per week for the 6 weeks during summer school. • Example: • A typical Financial Aid Work Study award is $2,816.00 per semester. Most jobs pay $11 per hour. • 2816 ÷16 (weeks in the semester) ÷ 11 (hourly rate) = 16 hours eligible to work per week • If you start work before semester begins, let’s say 3 weeks early: • 2816 ÷19 (total weeks working in the semester) ÷ 11 (hourly rate) = 13.5 hours eligible to work per week

24. Frequently asked questions – FAQ’s Can I quit anytime? What if I don’t use all my Work Study funds? There is no guaranty you will be able to earn all your work study funds if you miss work or if you are awarded late. It is good practice to give at least 2 weeks notice in writing to your supervisor if you decide to leave the position. Is there a limit on how many semesters I can do Work Study? No limit. You can do Work Study anytime you meet the eligibility requirements.

25. Contact Financial Aid with any questions related to your money • The Financial Aid office hours are 7:45 a.m. - 6 p.m., Monday - Thursday and 7:45 a.m. - 4 p.m. on Friday.  (414) 297-MATC (6282). For FA questions, email finaid@matc.edu. For Work Study questions, email workstudy@matc.edu .  • Contact the JOBshop for questions related to searching for employment • The JOBshop hours are 8:00a.m.-4:30p.m., Monday-Thursday and 7:45a.m.-4:15p.m. on Friday. jobshop@matc.edu (414) 297-6244