COMMUNICATIONS COMMITTEE

1. WELCOME TO YOUR SESSION WITH THE COMMUNICATIONS COMMITTEE

2. COMMUNICATIONS COMMITTEE Director Terry Fruge Humble Awards Bill Sullivan Houston Forms Ernie Arredondo Houston Carl Bernal San Antonio Presentations Paul Bettge Lake Jackson Publications Mark Johnson Georgetown Star Tracker Alvin Springgate Corpus Christi FS Trainers Pete Muceus Sugar Land Craig Modrzynski Carrollton

3. AGENDA WEB SITES Mark Johnson PUBLICATIONS Mark Johnson FS TRAINING Pete Muceus STAR REQUIREMENTS Terry Fruge CRITICAL FORMS Terry Fruge STAR TRACKER REPORT Alvin Springgate DD & GK ON-LINE TRAINING Terry Fruge COUNCIL MEETINGS Terry Fruge DIOCESAN MEETINGS Terry Fruge WRAP-UP & QUESTIONS ALL

4. User Guidewww.tkofc.org

5. Front Page Features • Streamlined menu system • Easy Registration/Login • Universal Site Search • Featured News Section • State Deputy Message • Linking Banners • Syndicated News • Photo Section

6. Menu System • Home • About Us • News • Articles • Announcement • Events • Directories

7. Home Page Top

8. Top Page Features • Menu to Sections • Featured News, Texas State Council News • State Deputy Message • Links of interest to Knights

9. Home Page Middle

10. Home Page Middle Features • Syndicated Catholic News Quick Links • Articles by State Officers and Major Directors • Quick Links to Prayers/Announcements/Events

11. Home Page Bottom

12. Home Page Bottom Features • Advanced Photo Section – Photo uploads of Texas State Council Events, Organizational Meeting, Midyear Meeting and TSC Annual Convention – Awards Presentations. All Photos are available for download and printing. • Complete Navigation Links Menu to all Available Sections.

13. How to Register and Login • Go to the top right and Select Register • Complete Registration Form • After Registration New Member will receive an email confirmation • Select the emailed link and login (it is suggested that you select the Auto-login option)

14. Registration Form for Completion

15. How to Contact Us • Select the Contact Us Link • Contains email and mailing address for the State Office and Staff and the webmaster

16. What’s In About Us?

17. Overview Section • Our History • Email Addresses for State Officers • Email Addresses for various assistants

18. Star Guide/Program Manual • Complete information for each Council about the Texas State Council Programs for the current fraternal year • Each Section when selected has a drop-down of Articles from Each Team

19. Example: Membership Drop Down

20. Example: Membership Article

21. Quick Overview of Top Menu • News – contains all articles submitted by date • Articles – submitted by the State Officers and Major Directors • Announcements – Statewide/Diocese/District you want people to know about • Events – a special time event (ie: degree etc)

22. Example News

23. Example Articles

24. Example Announcements

25. Example Events • Note that events can be filtered by selection of the links

26. How Do I Submit a news/announcement/event/newsletter download? Select the • Fill out the Submission Form • The staff will review and post within 24 hours or less • Or you can just email it to us using the email link and we’ll do it for you!

27. Example of Submission Form

28. What’s in Downloads? • Supreme Forms • Texas State Council Forms • State Publications • Council Newsletters • Assembly Newsletters

29. How do I Find Something? • We have implemented a powerful site search engine to help you find something specific, simply type in what you are looking for (top right).

30. What Did it Find? • All News/Articles/Newsletters/Announcements and Events using the search expression

31. What’s in Directories? • Only Registered Knights of Columbus site members are allowed into this section • Directories – contains current council information and website, GK, FS, Diocesan Deputy, District Deputy, Insurance General Agent along with their email addresses. Additionally it will show membership/insurance, charity and forms submissions. Please note that this information is derived and maintained from the Texas State Council database. If it is not right, please contact them! The Importance of Filing the 185! The only way that the Texas State Council knows who you are is by filing the Form 185. Don’t forget to send us your email address if you have one!

32. Example of Council Directory

33. What is the Membership/Insurance & Charity Report? It is an aggregate report of all the Councils in Texas and their current Membership/Insurance & Charity Standings

34. Example of Membership/Insurance & Charity Report

35. Conclusion (Finally) • Register and Login • Explore the huge amount of information that is available about the Texas State Council • Read the Catholic News • Read the Prayers/Announcement/Events • Post Council/District/Diocese & State activities • Participate and grow our Fraternity • Enjoy!

36. PUBLICATIONS THERE WILL BE TWO ISSUES OF THE TEXAS KNIGHT AUGUST 2010 DEADLINE FOR SUBMISSION 7/15/10 OCTOBER 2010 DEADLINE FOR SUBMISSION 9/21/10 FRONTLINE FOCUS TO BE PUBLISHED BI-MONTHLY FIRST ISSUE IS SCHEDULED FOR PUBLICATION IN JULY

37. FINANCIAL SECRETARY TRAINING MEMBER MANAGEMENT SYSTEM • Forms 185 and 365 format is different in Member Management System • All Member Management reports can be saved to the computer of the preparer and then sent to State Council and District Deputy as an attachment to an email.

38. MEMBER MANAGEMENT – COUNCIL ADMINISTRATION

39. COUNCIL ADMINISTRATION - OFFICERS

40. COUNCIL PRINT CENTER SCREEN

41. HOW DISTRICT DEPUTIES CAN HELP • Urge Financial Secretaries and Council officers to attend Financial Secretary training.  • District Deputies should also attend to better understand the duties of a Financial Secretary (the most important person in the Council). • A District Deputy cannot be a Financial Secretary of a Council without approval from the State Deputy. • Form 990 reports are due each May.  Check all your councils to be sure they submitted their IRS Form 990 reports in 2010

42. FINANCIAL SECRETARY TRAINING SESSIONS THERE ARE CURRENTLY FIVE SESSIONS PLANNED JULY 24 BROWNSVILLE JULY 31 LUBBOCK AUGUST 21 CORPUS CHRISTI AUGUST 28 BEAUMONT SEPTEMBER 11 SAN ANTONIO

43. OUR EMPHASIS FOR THIS FRATERNAL YEAR STAR DISTRICTS STAR COUNCILS LONE STAR AWARD FOR EXCELLENCE

44. WHY EMPHASIZE STAR COUNCIL? STAR COUNCIL STATUS MEANS YOU ARE: GROWING THE ORDER BY ATTAINING OR EXCEEDING YOUR MEMBERSHIP GOAL CARING FOR WIDOWS & CHILDREN OF DECEASED MEMBERS THROUGH THE INSURANCE PROGRAM PERFORMING WORKS OF CHARITY (Form 1728) INVOLVED WITH YOUR CHURCH, COUNCIL, YOUTH, FAMILIES, COMMUNITIES, AND THE PRO-LIFE MOVEMENT. (Form SP-7)

45. IN SUMMARY, BEING A STAR COUNCIL MEANS YOU ARE FULFILLING THE PURPOSE OF THE KNIGHTS OF COLUMBUS AND HELPING TO ATTAIN THE VISION OF OUR FOUNDER THE VENERABLE SERVANT OF GOD FATHER MICHAEL J. McGIVNEY

46. STAR COUNCIL IF YOU WISH TO BE A STAR KNOW WHAT THE REQUIREMENTS ARE! SP-7 Columbian Award FORM 1728 Fraternal Survey FORM 365 Program Personnel PER CAPITA 2.5% NET INSURANCE GAIN 7% NET MEMBERSHIP GAIN 30 – 100 IN COUNCIL GOAL IS 3 NET GAIN 30 – 100 IN COUNCIL GOAL IS 5 NET GAIN

47. LONE STAR AWARD FOR EXCELLENCE WIN STAR COUNCIL AWARD MEET STATE CHARITY GOAL BY 6/30 PAY STATE PER CAPITA BY MARCH 1 SEAT ONE DELEGATE AT CONVENTION FILE FORM 185 BY AUGUST 15

48. LSAFE WITH DISTINCTION WIN STAR COUNCIL AWARD FILE FORM 185 BY AUGUST 15 MEET STATE CHARITY GOAL BY 12/31 PAY STATE PER CAPITA BY 12/31 SEAT TWO DELEGATES @ CONVENTION HAVE AN ACTIVE FIRST DEGREE TEAM

49. NEW DESIGN FOR 2010-2011 LONE STAR AWARD FOR EXCELLENCE PLAQUE

50. STAR DISTRICT 70% OF COUNCILS COMBINED MEMBERSHIP GOALS AND 70% OF COUNCILS COMBINED INSURANCE GOALS