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Region 894 Board Meeting August 23, 2014

Region 894 Board Meeting August 23, 2014. Previous Meeting Minutes Review/Approval. Action Items. Calendar. Region Status. Training Opportunities. Management/Assessor/Instructor Training. Regional Assessment Program.

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Region 894 Board Meeting August 23, 2014

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  1. Region 894 Board Meeting August 23, 2014

  2. Previous Meeting Minutes Review/Approval

  3. Action Items

  4. Calendar

  5. Region Status

  6. Training Opportunities • Management/Assessor/Instructor Training

  7. Regional Assessment Program • Recognizes the success and dedication of the Regional Board and its volunteers • Serves as a great planning tool • Assesses the period from July 1, 2013 through June 30, 2014 (MY2013) • Grading Scale • 340-306 points Platinum 90% - 100% • 305-272 points Gold 80% - 89% • 271-238 points Silver 70% - 79% • 237-204 points Bronze 60% - 69% • Current assessment • 300/340 88% (Gold) • Administration (99/102) 97% • Coach (98/100) 98% • Referee (56/73) 77% • Finance (23/33) 70% • EXTRA & Secondary Programs & Community (18/32) 56% • Status – Due to Area July 1

  8. Administrative Updates

  9. Administrative Updates • No Refs, Cancel Game Policy

  10. 2016 National Games • Location: Palm Beach County, FL • International Polo Club in Wellington, FL • July 3 -10, 2016

  11. Registrar Tiffney Etzel

  12. Fall Registration • Late fee: Raised reg fee after July 30 +$10 to cover shipping costs

  13. Safety Director Rod Merritt

  14. Treasurer Rebecca Hammer

  15. CVPA Meagan Ottum

  16. Coach Administration Peter McCoy Chris Steely

  17. Referee Administration Chris Boyer / Aaron Luchini Dowling Bowman Douglas Vechinski

  18. Referee Status • Chris officially switched places with Aaron • August 5 , Tuesday:  Referee Meeting • August 12, Tuesday: Regional Referee class • August 22, Friday:  Referee Training Game • No games canceled as of Aug 20, full referee coverage

  19. Equipment Van Sullivan

  20. Uniforms Beth Sullivan

  21. Uniforms • Uniform ordering complete....waiting on a few last shipments.Having only week of practice made this crazier than usual.

  22. Fields Cindy Vechinski

  23. Fields • All fields are being lined. • 3-4 have volunteers lining. • 1 U10 net was replaced • 1 U8 net was replaced • The goals from Legacy were moved to Harvest Elementary (Thanks John). Mike Petersen will pick up the old goals. • Paint was ordered. It should arrive next week. • New flags are in place at MMS, HES, and HB. • EES was mowed by Tracy but cost region $150.00

  24. Fields • Coaches need to be reminded not to overuse the goal areas.  They can move the goals if needed.  At MMS the coaches can use the practice goals located on the sides of the field.  They can be moved as needed - just make sure they have sandbags on them for anchors.

  25. Fields • Crosswinds & Hope will need "winter" fertilizer / herbicide treatment in late Sept/early Oct.  I don't know if we need to treat any of the other fields.Sprinkler Issues:  EES has a broken sprinkler (AYSO installed the system, EES broke the sprinkler) and Hope Church has a leak before the main control valves.  Any volunteers to fix or recommendations of someone to fix it for us?

  26. AYSO Coach Trainer • 1 Trainer, 8 hours per week (was 15 hrs/week) • 10 weeks (was 6 weeks) • $4,800 (was $5,400)

  27. New Business

  28. Board Meetings The Regional Board shall fix, at its initial meeting each year (“annual meeting”), the time, date and place of each regular meeting of the Regional Board and send notice of such annual meeting to all participants in the program.

  29. Board Meetings It shall be the policy of the Region to hold at least one board meeting in each month during the primary season and at least one every two months during the remainder of the year. The Regional Board shall provide for the taking of minutes of the proceedings at each meeting and make them available to the members of the Region.

  30. Board Meetings • Proposed date: September 9, 2014 • Propose Regular board meetings 2nd Tuesday of each month • Annual Meeting?

  31. Other • ​​Proposal: Switch to one practice a week, 5:00 until, starting September 15 • ​​Board position terms • Partner with Crosswinds for opening day • Propose ​donation to Harvest Volunteer Fire Department for helping with hose • Do we need to lock Crosswinds goals?

  32. HOMEWORK • Go to http://ayso894.org/governance/rules-and-regulations • Read • Modified Regional Guidelines • Sportsmanship Program • Volunteer Recognition Program

  33. New Action Items

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