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Region 894 Board Meeting May 19, 2014

Region 894 Board Meeting May 19, 2014. Previous Meeting Minutes Review/Approval. April 6 Virtual Board Meeting. Vote 1: Have Soccerfest at Crosswinds or MMS 7-1 vote for MMS Vote 2: Accept SELECT guidelines with changes (75% of games only, have Spring or Fall option

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Region 894 Board Meeting May 19, 2014

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  1. Region 894 Board Meeting May 19, 2014

  2. Previous Meeting Minutes Review/Approval

  3. April 6 Virtual Board Meeting • Vote 1: Have Soccerfest at Crosswinds or MMS • 7-1 vote for MMS • Vote 2: Accept SELECT guidelines with changes (75% of games only, have Spring or Fall option • 9-0 vote to accept new guidelines

  4. Action Items

  5. Action Items

  6. Action Items

  7. Action Items

  8. Calendar

  9. Soccerfest a HUGH success • Thank you to Meagan and Cindy!

  10. Region Status

  11. Training Opportunities • Budgeting for Regional Board http://ayso.org/Assets/libraries/resources/budgeting_for_the_regional_board.ppt

  12. Regional Assessment Program • Recognizes the success and dedication of the Regional Board and its volunteers • Serves as a great planning tool • Assesses the period from July 1, 2013 through June 30, 2014 (MY2013) • Grading Scale • 340-306 points Platinum 90% - 100% • 305-272 points Gold 80% - 89% • 271-238 points Silver 70% - 79% • 237-204 points Bronze 60% - 69% • Current assessment • 291/340 86% (Platinum) • Administration (96/102) 94% • Coach (98/100) 98% • Referee (53/73) 73% • Finance (21/33) 64% • EXTRA & Secondary Programs & Community (17/32) 53% • Status – Due to Area June 1

  13. Administrative Updates

  14. Administrative Updates • Section 5 Games – 2 teams going (Louissaint U14G & Sullivan U19G) • Send off tournament – Madison hosting – 3 teams going (above plus McCoy U19B) • National Games – Louissaint sending 3 players (Destyni Brewton, Danielle Steely, and Brooke Bayuga) to join Region 1159

  15. NAGM • NAGM – Plan to vote via proxy, due by fax May 23 • http://apps.ayso.org/nagm/elections_nominations.php • Don’t have any particular preference for National President or NBOD candidates • If you have input, please let me know.

  16. Amendment #1 • Expansion of the Section Director Nomination Process to give Regional Commissioners the right to vote for their Section Director nominee. Currently, only Area Directors and the Section Director may vote to determine the Section Director nominee.

  17. Amendment #2 • Bylaw 4.02(c) Amendment - Emphasizes the purpose of Outside Directors and clarifies that an Outside Director may not have a material relationship with AYSO, as determined by the Board, including having held certain volunteer and employee positions in the prior seven years. • Bylaw 4.03(b) Amendment – Updates language relating to the “staggered terms” of the two Outside Directors and takes into consideration circumstances at the time of appointment so that Outside Directors may be appointed to begin their terms on a date other than January 1.

  18. Registrar Tiffney Etzel

  19. FallRegistration • Open registration immediately • Four registration events(see calendar for dates) • Propose raise fall fee to $100 1st child, $90 2nd, $80 3rd, $70 remaining • VOTE TO APPROVE

  20. Safety Director Rod Merritt

  21. Treasurer Rebecca Hammer

  22. Financial Status • Transition to NAP Online • Sales Tax payment plan • Budget

  23. CVPA Meagan Ottum

  24. New Volunteers

  25. Coach Administration Peter McCoy Chris Steely Nick Griswell

  26. Referee Administration Aaron Luchini/ Chris Boyer Dowling Bowman Douglas Vechinski

  27. Equipment Van Sullivan

  28. Uniforms Beth Sullivan

  29. Fields Cindy Vechinski

  30. Active Fields • U5/U6 • Hope Church (4-6) • U8 • EES (4) • U10 • Crosswinds Church (1) • Hope Church (1) • EES (1) • Water Tower (1) • U12 • Crosswinds Church (1) • LES ?? • HBC (1) • U14 • HES(1) • MMS (1) • U16/19 • MMS (1)

  31. New Business

  32. Budget • Budget contains pessimistic numbers • If we can’t increase player numbers, we will reduce or cut • 5101 uniforms (+$2,000) • 5111-11 field development (+$5,000) • 5255 flyers/banners (+$500) • 5274 awards (+$500) • 5431 Player Clinic expenses (+$600) • 5434 RC training(+$1,500) • 7431 Section EXPO & NAGM (+$1,500) • VOTE TO APPROVE

  33. AYSO Coach Trainer • Starts August 18 (earlier) • 1 Trainer, 8 hours per week (was 15 hrs/week) • 10 weeks (was 6 weeks) • $4,800 (was $5,400) • VOTE TO APPROVE

  34. Growth Plan • Plan to utilize flyers & banners and email to increase player numbers • Need to contingency plans to accommodate increase (creative field use, more aggressive volunteer recruiting, etc.) • VIP Program?

  35. Board Meetings • Proposed date: June 10, 2014 • Propose Regular board meetings 2nd Tuesday of each month

  36. New Action Items

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