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Central HR Hiring Process

Central HR Hiring Process. Objectives. Understanding Central HRs role in Hiring Process Overview of Hiring Process by Pay Group and Location Detailed Focus on Central HR Requirements and Tips How Central HR Can Better Serve You. Hiring Process. NEW OR VACANT. Hiring Process.

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Central HR Hiring Process

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  1. Central HR Hiring Process

  2. Objectives Understanding Central HRs role in Hiring Process Overview of Hiring Process by Pay Group and Location Detailed Focus on Central HR Requirements and Tips How Central HR Can Better Serve You Hiring Process

  3. NEW OR VACANT Hiring Process

  4. Types of Hires Hiring Process

  5. Compensation and Position Management Position Authorization Requests (PAR) may not be entered until you receive the compensation classification letter. PARs are required for the following: Generate a new PCN (Position Control Number) Activate a vacant position Reclassify a vacant position Correct budget for position Establish FTE and standard hours If Business Operations manages your transactional needs contact them to enter the PAR. Hiring Process

  6. Search Committee Tips Diverse search committees: should be established prior to posting the position are required when positions are underutilized may still be used if the position is not underutilized provide different perspectives and ensures that all qualified candidates are considered PER 2.01, Recruitment and Selection policy requires training at the onset of the recruitment process: Search Committee Training   Hiring without a Search Committee Training Hiring Process

  7. Job Posting Preparation Tips Things to consider: Use job description to create job ad Use preferred qualifications as “nice to haves” Determine related degrees before job posting Use applicable grant funded statement, for example: Position is funded for 1 year from date of hire Position is renewable on an annual basis contingent on funding Position will end on February 13, 2121 Deadline to Submit – Wednesdays by 5pm Hiring Process This Photo by Unknown Author is licensed under CC BY-NC • If Business Operations manages your transactional needs contact them to enter the job posting.

  8. Applications Hiring Process How to Review and Screen Applicants: • Ensure applicants meet* all the minimum requirements (candidates who do not meet minimum requirements cannot be considered) • Ensure the work experience is directly related*to the duties in the job ad • Review both application and resume • * If in doubt, please ask your employment representatives • Rate your candidates in three groups: • A – Exceeds minimum requirements and has preferred qualifications • B – Meets minimum requirements • C – Does not meet minimum requirements

  9. Applications Things to consider when reviewing candidate’s work experience: Direct work experience = 1:1 credit given Indirect work experience = partial credit given * If in doubt, please ask your employment representatives Hiring Process

  10. Did you know? HR is available to review top candidates prior to interview to ensure they meet the minimum requirements. Hiring Process

  11. Minimum Requirements Example Provide pre and post-surgical care for USDA and non USDA animal species.  Maintenance of USDA required clinical records, monitoring of vital signs, and Administration of medication to animal species Hiring Process Candidate #1 EDUCATION: Bachelor of Science in Physiology – University of Louisville EXPERIENCE: Lab Research Tech IV Bachelor's degree in Biology, Anatomy, Chemistry, or related field and two years of experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Major duties include: Physical Therapy Tech - (2016-present) Personal Trainer - (2015-2016) Wellness Coach - (2014-2015) Veterinary Technician - (2012-2015)

  12. Minimum Requirements Example Lab Research Tech IV Bachelor's degree in Biology, Anatomy, Chemistry, or related field and two years of experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Major duties include: Provide pre and post-surgical care for USDA and non USDA animal species.  Maintenance of USDA required clinical records, monitoring of vital signs, and Administration of medication to animal species Hiring Process Candidate #2 EDUCATION: Harrison College Associate’s degree: Culinary Arts EXPERIENCE: Company A, Laboratory Tech IV - 9/22/2016 to Present Completed daily health checks on animal species (pre and post operation) Performed daily neurological exams on animal species Administered treatments when veterinary staff was not available Assisted in the recovery of animals post operation Company B, Laboratory Tech III -12/1/2011-12/31/2016 Performed anesthesia on large USDA animals and rodents for procedures/surgeries Placed intravenous and arterial catheters in large animals and lagomorphs Drew blood from large animals and rabbits, including jugular and arterial draws

  13. Discussion Hiring Process Which candidate meets the minimum requirements of the position? Education – Related degree or specific degree Experience – Direct or indirect related experience Is offset applicable – Equivalent combination of education and experience • * If in doubt, please ask your employment representatives

  14. Interview Tips Hiring Process Ask same questions to all candidates who interview Keep all questions job-related Avoid illegal questions Document questions and answers Do not make inappropriate comments on your notes (subject to open records) Keep recruitment files and interview documents for 3 years then destroy

  15. Updating Candidate Status As you review applications enter dispositions on those that do not meet the minimum qualifications A disposition reason must be entered for each candidate Interview details must be entered for each candidate interviewed (highest level) Hiring Process

  16. Offer Panel Comments, Comments, Comments!!! Job offers must include specific job-related information as to why the applicant is the preferred candidate Describe how the preferred candidate meets the minimum requirements (a statement saying, “meets minimum requirements” is not acceptable) List any preferred qualification/experiences Hiring Process • If Business Operations manages your departmental transactional needs contact them to enter the offer and update the offer panels

  17. Things to Remember Search committee training and hiring without a search committee training is required; PER 2.01, Recruitment and Selection policy Determine related degree fields before job posting Use applicable grant funded statement in job postings Deadline for submission of job postings is Wednesday by 5pm Only consider experience that is transferable to the duties of the vacancy HR is available to review top candidate applications before you interview Do not make inappropriate comments on your notes (subject to open records) Keep recruitment files and interview documents for 3 years then destroy Comments, Comments, Comments If in doubt, call Central HR Additional Hiring Resources http://louisville.edu/hr/employment/managers/hiring-resources-and-training Hiring Process

  18. HR to You http://louisville.edu/hr/hrtalks-hrlistens

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