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OrgSync from a Small Community Perspective

OrgSync from a Small Community Perspective. By D anielle Schaefer Greystone at Schreiner University. What is Greystone?. By helping them earn…. In a nutshell… 1 year intensive academy preparation On the campus of Schreiner University Building future military officers.

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OrgSync from a Small Community Perspective

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  1. OrgSync from a Small Community Perspective By Danielle Schaefer Greystone at Schreiner University

  2. What is Greystone? By helping them earn…. In a nutshell… • 1 year intensive academy preparation • On the campus of Schreiner University • Building future military officers

  3. …An appointment to a federal service academy USNA USAFA USCGA USMMA USMA

  4. Scholars, Athletes, and Leaders

  5. Things you should know about Greystone • Greystone daily life reflects a cadet/midshipman’s life at the academies • There’s a lot of oversight from staff • To earn an appointment, students must receive a nomination from either their congressman or senators • Personal testimonies from parents, friends, and former Greystoners are our biggest marketing asset

  6. Website Polls Calendar FORMS What We’ve Used So Far…

  7. Using the .com Great Recruiting Tool Keeps Parents and Alumni up to date Highlights the program achievements Post weekly and monthly publications Easy to use!

  8. Using the .com Great Recruiting Tool Keeps Parents and Alumni up to date Highlights the program achievements Post weekly and monthly publications Easy to use!

  9. Using the .com Great Recruiting Tool Keeps Parents and Alumni up to date Highlights the program achievements Post weekly and monthly publications Easy to use!

  10. Polls & Calendars Polls • Student Achievement Awards • Meal Choices for Monthly BBQ Calendar • Parents, Prospective Students, and the Community stay informed

  11. Forms, FORMS, FORMS For Prospective Students: Tell us about Yourself 1st step in the recruiting process Candidate Weekend Registration Experience the Greystone life For Current Students: • Special Request Chits • Separated by squad • Utilizes the chain of command • Watch Log & Checklist • Time stamped

  12. And now that I’ve gotten my feet wet…

  13. There are going to be some big changes for Greystone and OrgSync …There are going to be some big changes for Greystone with OrgSync

  14. Changes Include • Card Swipe Usage • Implementing PayPal • New Portals • More and More Forms

  15. Card Swipe • Off Campus Log • Study Hall Log In

  16. PayPal • Buying additional Greystone gear • Buying special event t-shirts (Hammerbowl) • End of the year gifts • Parents can purchase Greystone gear

  17. New Portals Parents Portal Greystone info in files to reduce phone calls Invites on events instead of Punchbowl Easy transition for a future “Greystone Parents Club” Website, dues, etc. Alumni Portal • Stay up to date on all things Greystone • New Contact Info Form • Send advice to current Greystoners through the OS community

  18. Forms • Weekly Grade Report • Study Logs • PT Logs • Room Inspections • Emergency Contact Information • Congressional & Senatorial Office Information

  19. Weekly Grade Report Student fills out form by squad Reviewed by Squad Academic Representative Reviewed by Class Academic Coordinator Academic Coordinator exports grades into Excel Spreadsheet Spreadsheet is presented to the Greystone Deputy Director

  20. Study Logs • Academic binnacle study hall hours • Spring semester study hall • Reviewed by both Squad Acad. Rep. and Class Acad. Coord. • Presented to Greystone Deputy Director

  21. PT Logs • Athletic Binnacle list • Spring semester PT • Reviewed by squad rep. and athletic coordinator • Presented to Director of Plans and Operations

  22. Room Inspections • Every week day • iPad!!!

  23. Emergency Contact Information • Has everything you need to know about a student • Name, address, parents’ names, stepparents’ names • Info can be exported into Excel document • Excel document used for Mail Merge • Use Mail Merge when sending out recruiting materials because Parents are one of our best selling points!

  24. Congressional & Senatorial Information • Similar process as Emergency Contact Information form • Transforms the form into a recruiting/marketing tool!

  25. What we hope to see in the future from OrgSync

  26. Just a Few Things • Log Books in addition to forms • Ability to collaborate on documents • Admissions capabilities

  27. Log Books • Would replace the forms “PT Logs” and “Study Logs” • Better format for the function • Input information on a weekly basis instead of daily • Based on weekly collection of logs

  28. Collaborate on documents • Specifically for the Administration and our Admissions needs • Replaces the land-locked “Server” • Anywhere/Anytime

  29. Admissions Capabilities • Each prospective student has their own “portal” • Store all relevant files • Keep track of correspondence • Track missing and completed tasks – application, resumes, essays, etc. • Every staff member can make notes on a candidate

  30. What have I learned in this year?

  31. OrgSync makes life so much easier!

  32. Mine?

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