eProcurement Portal

1. eQuote Opportunity Registration OSD Verification of Certification Receive & Fill Orders Invoice & Receive Payment • Certification Review • Thresholds will be checked • Review will be conducted • Vendor can “flip” PO • Invoice will automatically generate • Invoice goes directly back to buyer (no manual steps) • Buyer (Agency) gets invoice & pays • Buyer has single event • Buyer looking for 3 quotes • Under $25K in value • Vendor will show up as provider • Vendor can respond to order • Buyers will log onto system • Buyers will review offerings • Buyers will make selections • Vendor will receive electronic PO • Vendor can respond to order • Log on to portal • Complete forms • Select type of commodities • Select status for certification • Accept terms & conditions • Submit registration • OSD • Conduct review • Request additional • Info as needed • Vendor • Submit required • documentation eProcurement Portal eProcurement Portal Mail or fax Mail – Telephone or Email eProcurement Portal eProcurement Portal Even with on-line vendor registration, any vendor seeking MBE certification must indicate this at registration and must submit the required documentation to the Office of Supplier Diversity for review and approval. Overview of Vendor Activities in MyFloridaMarketPlace The certification process, including review by OSD, will still take place using submitted documentation.

2. Data Review, Award Contract/ Load Data to Pre-Bid Meeting/ Data Submitted Evaluate Bids Supplier Contact Cleansing & State Post-Award Production Design Doc from Vendor Approval of Data Conference Data review and cleansing Ÿ Award Ÿ DMS will Ÿ Finalized Ÿ Vendor Ÿ Catalog Ÿ Error free catalog Ÿ Data format Notification complete bid Contract Design Information Packet completed with sent to Contract validated package sent to packages and Document sent to vendors correct Specialist for Team send out descriptions and approval Ÿ Error report is Ÿ DMS will Ÿ Estimated Time Ÿ Vendor commodity generated for Ÿ Provide receive bids and requirements for understanding of codes Ÿ Vendor Manager revisions Vendors with: evaluate catalog E-procurement submits catalog for Award Info Ÿ DMS will make development data requirements Ÿ Catalog should loading Ÿ Catalogs are selections and also contain revised by Ÿ Educational notify winning Ÿ Determine whether correct Ÿ Catalog loaded vendors until Overview vendors and vendor is products/pricing into Florida error free eProcurement eProc team Punchout capable eProcurement Indicates DMS Requirements system responsibility High-level overview of the catalog development, review and approval process This process would only apply to vendors that use catalogs on the State Term Contract.