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Employee Database Portal Training For Election

Employee Database Portal Training For Election. Presented By District Election Office BHILWARA. Important Directions By CEO, Rajasthan. A Senior RAS Officer as District Nodal Officer will be appointed by DEO Sir for timely completion of the work.

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Employee Database Portal Training For Election

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  1. Employee Database Portal TrainingFor Election Presented By District Election Office BHILWARA

  2. Important Directions By CEO, Rajasthan • A Senior RAS Officer as District Nodal Officer will be appointed by DEO Sir for timely completion of the work. • All TO/STO of District will be appointed as Asst. Nodal Officers for this work. • Asst. Nodal Officers of District will be responsible to ensure timely completion of online updation of election related information of all state govt. employees under their jurisdiction. • DIO, NIC will be appointed as District level Nodal Officer (IT) to provide technical help to Nodal / Asst Nodal Officers. As per Letter No: F.8(2)(2)/Elec./2013/3568 Dated: 4th Aug. 2013

  3. Important Directions By CEO, Rajasthan • DDOs of Police Department are also requested to update election related information of all employees under their jurisdiction. • SP Office can monitor their progress with their account- • User name : sp-bhil • This account is only for monitoring purpose not for data entry. As per Letter No: F.8(2)(2)/Elec./2013/3568 Dated: 4th Aug. 2013

  4. Important Directions By CEO, Rajasthan • All DDOs should update election related information on new web-base application latest by 31st Aug. 2013. • DEO Office can monitor their progress with their account- • User name : dm-bhil • This account is only for monitoring purpose not for data entry. • Any query/suggestion/problem can be send only through email to following accounts- • ceojpr-rj@nic.in & dyceo-rj@nic.in As per Letter No: F.8(2)(2)/Elec./2013/3568 Dated: 4th Aug. 2013

  5. Hindi IME Installation Procedure • Download the Hindi Utility File from ems-emp.raj.nic.in Home page. • open Hindi tool Kit file From the downloaded file and double cliick and file will be installed (if not open use Winrar utility). • Now Reboot the computer. • To use Hindi press ALT-SHIFT again for English Press ALT-Shift.

  6. 1. How to Login • Open Microsoft Internet Explorer 6.0 or Higher. • Type the URL http://ems-emp.raj.nic.in • Enter username & password. • User-Name & Passwords of the DDOs are the same • as assigned in pay manager system. • Click on Login Button First of All Download Hindi Font from this link.

  7. 2. Main Menu • After login the Main Menu Screen would be as shown below. Master : For Master Data Entry Logout : Exit from Application Reports : For Various types Of Reports System Admin : For Administrator’s use Help : Latest directions and user manual.

  8. 3. Sub Menu Details • The table listed below shows the details of Sub Menus.

  9. 4. DDO Information • Click on the menu “Master DDO Information” in the main menu this screen will appear. • You are required to fill DDO Information in this screen. • Select the name of DDO from pop-up list under Column no. 2. • After filling up all the details of concerned DDO click on the “Update” Button to save the information filled by you. • In case, Name of the DDO is not available in this list, only then select the “Other Office” option.

  10. 4. DDO Information • If you have selected “Other Office” option, following screen will be displayed. • Enter the Office Code of the DDO concerned and click “Show” Button. • A list of all employees of this office will be displayed and you need to select the name of your DDO from this list. • After filling up all details click the “Update” button to save the information submitted by you.

  11. 5. Subordinate Office Entry • Only for those DDO, who have drawing salary for more than one office like BDO of primary schools. • Click on the menu “Master  Subordinate office entry” in the Main Menu, the following screen will appear on the screen. • Office name should be written with place like: GOVT. UPPER PRIMARY SCHOOL, AMALDA

  12. 5. Subordinate Office Entry • Enter the name of other offices/schools in both the column (i.e. English as well as in Hindi) and click on the “Submit” button to save the information you have entered. • List of all subordinate offices/schools under the jurisdiction of concerned DDO will be displayed on the screen for your verification.

  13. 5. Subordinate Office Entry • The “Edit” button appears with the details of the subordinate office will allow you to update the details, which you have previously entered. • After completing entries click the “Logout” button and re-login again.

  14. 6. Employee Information • Click on the menu “Master  Employee Master” in the Main Menu, the following screen will appear on the screen.

  15. 6. Employee Information This screen will be further divided into the sections. • (1) Information from Column no 1 – 15 displayed in RED Section available from Pay Manager Module. You can view this information but can't change yourself.

  16. 6. Employee Information • (2) Information displayed in GREEN & BROWN sections will be update for all employees.

  17. 6. Employee Information • (2) Information displayed in GREEN & BROWN sections will be update for all employees.

  18. 7. Reports There are 3 types of reports : • Employee Report • Monitoring Report • Export Data • Employee Report options will give the details report of every employee. • This should be generated by all DDOs after updating elections details of all employees. • DDO concerned is expected to generate one printout of its and send authenticated copy of its to Treasury Officer concerned for record and also keep office copy of its on his record.

  19. 7. Reports • Monitoring Report options show the updating status of all employees under his jurisdictions. • It is the reports, which show/update the DDO about current status/progress of work. • Export Data option is not for DDOs. • This facility is developed for District Informatics Officer of NIC to export the data of their district from whole database for formation of polling parties.

  20. 8. System Admin • There are 2 options in this section: • Freeze Data • Change password • Freeze Data option: This is just like finally closed the system i.e. after selecting this option, you couldn't be able to update any information in this portal.

  21. 8. System Admin • Change Password: Using this option you can change your default password with new password. • Enter your old password and twice time new password. • Click “Submit” button to change the password for you.

  22. 9. Help and Logout • All the latest directions and user manual of this software is online available in this option. • You are requested to download latest directions and user manual from this option and update the information as per the direction. • Selecting of Logout option means quit from the system.

  23. Format for Collecting Employee Data

  24. THANK YOU

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