Integrated National Education Information System ( iNEIS TM )

1. Integrated National Education Information System (iNEISTM) Academic 2016 Student Enrolment Day 1

2. Tasks to be done before Enrolment Please ensure the following are complete: • Transfer Students are up to date. • Withdraw Students are up to date. • Manage Student Clearance is done. • Manage Graduating Student is done. • Manage Student Progression is done.

3. Instructions for Student Enrollment • Download the document from iNEIS portal: http://ineis.moe.gov.bn/mod/page/view.php?id=48 *It can be found at the end of the page. Or: http://ineis.moe.gov.bn/pluginfile.php/399/mod_page/content/5/Manage%20Student%20Enrollment_v0.1.pdf

4. Task need to be done • Day 1 • Progression for SAP Year 9 students • Student Term Activation for 2016 (1610) • Create Student Block • Day 2 • Create Class Block • Merge Blocks • Verify Class Roster • Roles Involved: School Student Registrar

5. Progression SAP Year 9

6. Flow Chart Generate List of SAPYR9 Student Create CSV File Upload SAPYR9 CSV File Verify Student Progression

7. Generate List of SAPYR9 Student 1. Navigation Reporting Tools > Query > Query Viewer 2. Enter in search MOE_PR_SAPYR9 • 3. Click on Excel link to download the list

8. Generate List of SAPYR9 Student • 4. Select the Academic Institution, Campus, and Term then click View Results to download the file • Note: Term entered should be the final term of the current academic year. i.e 1530 for progressing students to year 2016

9. Flow Chart Generate List of SAPYR9 Student Create CSV File Upload SAPYR9 CSV File Verify Student Progression

10. Create CSV File • 1. Delete the entire row • Select the entire row by clicking on the number to the most left • Right click and select Delete from the dropdown list

11. Create CSV File • 2. Insert New Column • a. Select the entire column by clicking on the number • Right click and select Insert from the dropdown list

12. Create CSV File 3. Enter Process_Instance in first column

13. Create CSV File Repeat step 2 to insert column before Current AcadProg 4. Enter Column Name as Program Action

14. Create CSV File • 5. Enter the students’ New Acad Prog,New Acad Plan andClass Sectionfor the following year in the next three columns after Current Acad Plan • 6. Fill Program Action as PLNC

15. Create CSV File • File Sample

16. Create CSV File 7. Save file as CSV (Comma delimited) type

17. Flow Chart Generate List of SAPYR9 Student Create CSV File Upload SAPYR9 CSV File Verify Student Progression

18. Upload SAPYR9 CSV file • 1. Navigate: Student Admissions > Processing Applications > Student Progression • 2. Click Add a New Valuetab • 3. Enter Run Control ID • Format: School Code_1530_SAPYR9 • Eg: 3002_1530_SAPYR9, 3030_1530_SAPYR9 • 4. Click Add button

19. Upload SAPYR9 CSV file • 6. Click on Run button. • 5. Click on Upload File button to upload .csv file with list of SAP Yr9 students.

20. Upload SAPYR9 CSV file • 7. Ensure box is checked for Student’s Progression Program • 8. Click on OK button

21. Upload SAPYR9 CSV file • 9. Click Process Monitor link • Note: Take note of the Process Instance no.

22. Upload SAPYR9 CSV file • 10. Click Refreshat interval times until: • Run Status indicates Success and • Distribution Status indicates Posted 11. Click Details link

23. Upload SAPYR9 CSV file 12. Click View Log/Trace link 13. Click .log link

24. Upload SAPYR9 CSV file 18. In the log file, it tells which students have been successfully progressed.

25. Flow Chart Generate List of SAPYR9 Student Create CSV File Upload SAPYR9 CSV File Verify Student Progression

26. Verify Student Progression 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan • 2. Search using the Student’s ID and click the Searchbutton

27. Verify Student Progression 3. Ensure that: - Effective Date should be a day before the start of the term - Program Action should be PLNC (Plan Change) - Academic Program should be the same program

28. Verify Student Progression 4. Ensure that: - Academic Plan should be next year plan

29. Student Term Activation

30. Term Activate Students • 1. Navigate: Records and Enrollment > Term Processing > Term Activation > Term Activation Batch Process • 2. Click Add a New Valuetab • 3. Enter Run Control ID • Format: TERM_1610_Career • Eg: TERM_1610_PRIM, TERM_1610_PRES • 4. Click Add button

31. Term Activate Students • 8. Click Process Control tab • 5. Enter the Acad Career • 6. Enter the Actvtn Term as 1610 • 7. Enter your Campus

32. Term Activate Students • 9. Select Yes for Eligible to Enroll • 10. Click on Run button

33. Term Activate Students • 11. Ensure box is checked for Term Activation • 12. Click on OK button

34. Term Activate Students • 13. Click Process Monitor link • Note: Take note of the Process Instance no.

35. Term Activate Students • 14. Click Refreshat interval times until: • Run Status indicates Success and • Distribution Status indicates Posted 15. Click Details link

36. Term Activate Students 16. Click View Log/Trace link 17. Click .out link

37. Term Activate Students 18. In the log file, scroll down to ensure students are “Activated” for Term 1610.

38. Create Student Block

39. Student Block Naming Convention Student Block Code: SSSS-YLCCC SSSS= School CodeDashY = Academic Year (E.g. 2015 = 5, 2016 = 6)L = Level (E.g. Year 1 = 1, Year 9 = 9)CCC = Class Section (E.g. A, B, C ) Example: • 1071-62A for campus 1071, Year 2016, Class 2A • 3001-67A for campus 3001, Year 2016, Class 7A

40. Create Student Block • 1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block • 2. Click Add a New Valuetab • 3. Enter Student Enrollment Block • Format: SSSS-YLCCC • Eg: 1001-61A, 3001-67A • 4. Click Add button

41. Create Student Block – Adding New Students • 5. Enter the Description • 6. Enter Student ID • 7. Click on “+” button to add new student • 8. Click Save button

42. Integrated National Education Information System (iNEISTM) Academic 2016 Student Enrolment Day 2

43. Task need to be done • Day 2 • Create Class Block • Merge Blocks • Verify Class Roster • Roles Involved: School Student Registrar

44. Class Block Naming Convention Class Block Code: SSSS-YLCCCT# SSSS= School CodeDashY = Academic Year (E.g. 2015 = 5, 2016 = 6)L = Level (E.g. Year 1 = 1, Year 9 = 9)CCC = Class Section (E.g. A, B, C ) T# = Term (E.g. T1 = Term 1, T2 = Term 2) Example: • 1071-62AT1 for campus 1071, Year 2016, Class 2A, Term 1 • 3001-67AT1 for campus 3001, Year 2016, Class 7A, Term 1

45. Create Class Block • 1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block • 2. Click Add a New Valuetab • 3. Enter Class Enrollment Block • Format: SSSS-YLCCCT# • Eg: 1001-61AT1, 3001-67AT1 • 4. Click Add button

46. Create Class Block 5. Enter the Description 6. Enter the Term 7. Enter the Class Nbr Note: Make sure you tick Action Date, Closed Class, Class Permission, Requisites, Unit Load 8. Tick the Action Datechecked box and enter the Action Dt 9. Click the Savebutton

47. How to get Class Nbr • From the Class Nbrlookup button OR 2. From Query Viewer

48. Create Class Block – Get Class Nbr 1. Click on Class Nbrlookup button 2. Select Course Subject as Year 3. Select Course Career 4. Click Search button

49. Create Class Block Note: Find the correct Class Section 5. Click select class button

50. Get Class Nbr 1. Navigate: Reporting Tools > Query > Query Viewer 2. Enter the query: MOE_ENRL_STATUS 3. Click HTMLlink