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6:00 p.m. 1. Closed Session Certification - 2.2-3711.A.1.3.5.7

Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. To speak on a particular agenda item, advise the attendant at the door.

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6:00 p.m. 1. Closed Session Certification - 2.2-3711.A.1.3.5.7

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  1. Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. • To speak on a particular agenda item, advise the attendant at the door. • To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting. • Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. • WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

  2. 6:00 p.m. 1. Closed Session Certification - 2.2-3711.A.1.3.5.7

  3. BOARD AGENDA Regular Meeting • PULASKI COUNTY Feb. 28, 2011 • BOARD OF SUPERVISORS 7:00 p.m. • APPROXIMATE PRESENTED BY • TIME & ITEM • 7:00 p.m. • 2. Invocation Rev. Dwight Haynes, • Memorial Christian • Church

  4. 7:05 p.m. 3. Recognitions: a. Smart, Safe and Sober Partnership – Sheriff Davis would like to present an award for seat belt safety to Ms. Amy Barker who was involved in a traffic accident in November 2010 in the Fairlawn area. Ms. Barker survived as a result of wearing her seatbelt. Ms. Barker was nominated for the award by the Sheriff’s office and was chosen by the program as a recipient.

  5. b. Featured Employees - The featured employees to be recognized at the February Board meeting and featured for the month of March are Larry Vest of the PSA Water Department and John Caudle of the Water Treatment Plant.

  6. 7:20 p.m. • Additions to Agenda

  7. 7:25 p.m. • 5. Public Hearings: • Petition by Board of Supervisors of Pulaski Co. for a Special Use Permit (SUP) to allow a school of business or trade, on property identified as the New River Elementary School, located at 7168 Harry L Brown Rd., (Rt. 725), (038-001-0000-0175), (Cloyd District) - A public hearing has been scheduled to consider the above special use permit. The Planning Commission recommends approval, subject to conditions.

  8. VIEW TO THE SOUTHBASKETBALL COURT

  9. VIEW TO THE WEST NEW HOPE BAPTIST CHURCH IN BACKGROUND

  10. EAST VIEW OF BUILDING

  11. FRONT VIEW OF THENEW RIVER ELEMENTARY SCHOOL

  12. BALL FIELDS AND PICNIC TABLESIN FRONT OF BUILDING

  13. SINGLE FAMILY DWELLING LOCATED TO THE NORTH

  14. VACANT/WOODED LOT LOCATED TO THE EAST

  15. WEST VIEW OF BUILDING

  16. 7:35 p.m. • 6. Citizen Comments

  17. 7:50 p.m. 7. Highway Matters: a. Follow-up from Previous Board meeting: 1. Review of Highway Matters Section of Key Activity Timetable (KAT) - Mr. Clarke may have additional information to share. 2. Update on Route 114 Bridge Schedule – Supervisor Sheffey has received an inquiry from Danny Collins as to the latest schedule for repairs to the bridge.

  18. b. Harry L. Brown Road Entrance Permit - Staff received e-mail on February 4, 2011 regarding the Special Use Permit (SUP) request for the New River Elementary School. VDOT had reviewed the existing entrance and found that it does not have sight distance and does not meet the specifications for a commercial entrance. Staff met with Scott Stanley and John Thompson, of VDOT at the site on February 8, 2011 to discuss these concerns and the following options were discussed: Option 1 is to hire a certified P. E. to perform a

  19. speed study to verify the actual “usage speed” to decide on the site distance required. Option 2 would be for the Board of Supervisors to post the speed on Harry L. Brown Road as 25 mph, thereby ensuring the necessity of only 280 feet for site distance. Staff feels the 280 feet for site distance can be obtained by clearing some brush and cutting some trees. Thus, a request by the Board for posting a 25 mph speed limit is recommended.

  20. c. Route 373/NRCC Entrance Task Order – Approval of the Task Order requesting the assistance of the New River Valley Planning District Commission in the completion of the required VDOT Environmental Assessment for this intersection is recommended.

  21. d. Request for Watch for Children Signage – Harris Street- Sheriff Davis advises a request for Watch for Children signage was received by his office.

  22. e. Citizen Concerns

  23. f. Board of Supervisors Concerns

  24. 8:15 p.m. • 8. Treasurer’s Report • The Honorable Melinda Worrell, Treasurer

  25. 8:20 p.m. 9. Reports from the County Administrator and Staff: a. Appointments – The following appointments were reviewed in Closed Session: 1. New River Community Action 2. Clean Community Council 3. Redistricting Committee 4. Community Policy and Management Team

  26. b. Audit Presentation – Deanna Cox plans to present the results of the 2009-2010 fiscal year audit and to answer questions Board members may have regarding the County audit.

  27. c. Budget Development - Funding Requests – Diane Newby and I plan to provide the Board with a summary of funding requests as they compare with the estimated revenues. This presentation will provide the Board with the amount by which requests will need to be reduced in order to balance the budget in preparation for presentation of a balanced budget at the March 28th Board meeting.

  28. d. Baskerville Project Update SAFE Act Response – Board members have been provided a draft letter related to the Baskerville Housing Rehabilitation Project responding to new requirements that have taken into effect concerning operating the project as a loan/grant program. Initially, the cost of rehab was to be amortized over 10 years, with 50% of each monthly payment being forgiven and the remaining 50% holding over until the end of the 10 years or until the property changes ownership unless there is an "ability to pay“

  29. which is calculated using a formula provided by DHCD. The new regulations require the County to employ (or contract with) a certified loan officer, which would add additional costs and time delays. The Project Management Team met (Mr. Pratt is the BOS representative) and discussed the matter at length. Their recommendation is to choose "Option C" and eliminate the ability to pay requirement. What that will do is move the project to a "lien only" program and should the property change ownership at anytime during the 10 year term following the rehab, the full amount of the rehab

  30. investment will be due. Should the property remain in the same ownership for the entire 10 year term, the lien will be forgiven in full. It is recommended that the Board of Supervisors approve the revised Program Design to include the above "option C".

  31. e. Key Activity Timetable - Review of the Key Activity Timetable is requested.

  32. f. Scheduling of meetings –I would like to ask the Board for possible dates for scheduling a joint meeting with the School Board, a Joint Services Board meeting (Joe Sheffey and Dean Pratt), a meeting to discuss budget issues with two representatives of the School Board and Board of Supervisors, and a meeting of two representatives with the Pulaski Town Council regarding boundary adjustment issues. Most Mondays are taken up with already scheduled meetings of the School Board and Board of Supervisors (regular and budget meetings) so it may be helpful to consider other days of the week.

  33. 8:45 p.m. • 10. Items of Consent: • a. Approval of Minutes of January 24,2011 • Board Meeting • b. Accounts Payable • c. Interoffice Transfers & Appropriations • d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. • Draper Corridor Development Strategic Plan and Launch Project • e. Personnel Changes • f. Memorial Resolution – Maynard Hedge • g. Scheduling of Public Hearing for Revision to BPOL Ordinance • h. July 4th Events

  34. i. Virginia’s First Withdrawal Resolution by City of Salem & Town of Narrows j. Surplus Cars k. Request from Town of Pulaski re: Faux Windows l. Personnel Policy Revision to Inclement Weather Policy m. Verizon Easement to Cloyd’s Mountain Cell Tower n. Resolution Supporting Extension of Rail Service to the New River Valley o. Maple Shade Bids

  35. 9:00 p.m. • 11. Citizen Comments

  36. 9:15 p.m. • 12. Other Matters from Supervisors

  37. 13. Adjournment

  38. a. Approval of Minutes of January 24, 2011 meeting– Approval of the January 24, 2011 Board minutes is requested. Mr. Sheffey provided two corrections to the January 24th draft minutes. One correction was to the name of one of the Board appointees to the Indoor Wellness Vision Committee. The second correction was to correct the date of the next Board meeting which should have indicated February 28th and not February 27th.

  39. b. Accounts Payable – Approval of the listing of accounts payable is requested.

  40. c. Interoffice Transfers and Appropriations – Approval of the interoffice transfers and appropriations is requested.

  41. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. – • Draper Corridor Development Strategic Plan and Launch Project – Board members have been provided a letter regarding the Draper Corridor Planning Project from the Dept. of Housing and Community Development stating that the County's $84,210 ARC grant is on the Governor's recommended list for funding.   The governor will need to announce this award and ARC will have to officially approve the grant prior to beginning implementation

  42. e. Personnel Changes – Board members have been providedan update from Ms. Spence of recent personnel changes.

  43. f. Memorial Resolution – Maynard Hedge – Review and approval of a resolution is requested. If it suits the Board, a presentation to the family could be scheduled for the March Board meeting.

  44. g. Scheduling of Public Hearing for Revision to BPOL Ordinance – Scheduling of a public hearing at the March meeting to consider revisions to the BPOL ordinance is requested. As the ordinance states now, "It shall be a Class I Misdemeanor to engage in any business, employment or profession covered by this Ordinance without first obtaining the required license."  The only way the County can currently collect is through a Warrant through the Magistrate which is obtained at the Jail prior to going to court. A change in the ordinance would give the County the options to collect like any other tax due to the County such as tapping their bank account, thru a Treasurer's Lien is one example.

  45. The language in the ordinance needs to say "It shall be a Class I Misdemeanor to engage in any business, employment or profession covered by this Ordinance without first obtaining the required license.  The Commissioner of the Revenue and/or the Treasurer has the right to enforce collection of the Business License like any other tax due to the locality provided in Va. Code Section 58.1-3941, ET SEQ."

  46. h. July 4th Events - The July 4th planning committee is preparing for the 2011 summer events for Independence Day. Last year, we did not allocate funding for the fireworks display due to cut backs in spending on projects considered non-vital to overall county operation.  In 2009, the display cost was $17,500 with the same quote for 2010.  Grucci provided us a quote of $17,500 for this year as well.  It has been suggested that the County’s resources go toward the Claytor Lake festival fireworks since there are a number of other fireworks options on July 4th. Confirmation of this approach is recommended in order to assist the planning committee as well as the budget process.

  47. i. Virginia’s First Withdrawal Resolution by City of Salem and Town of Narrows - Adoption of a withdrawal resolution is requested. This resolution allows the City of Salem and Town of Narrows to withdraw from the Virginia’s First Industrial Development Authority following of payment of any debt (none has been incurred since neither are members of the Commerce Park Participation Committee) and payment of one additional year of dues.

  48. j. Surplus Cars - We recently removed three Ford Crown Victoria sedans ranging from 2002-2004 models all of which have approximately 140,000 miles. The 2004 vehicle had a significant problem with peeling paint. We received a request from the Pulaski Fire Department for use of the 2004 vehicle with peeling paint and the School Board staff has requested assignment of the other two vehicles for occasional transport of students and staff. Approval to transferring ownership (and all maintenance responsibilities) for these vehicles to the Town of Pulaski and School Board is recommended.

  49. k. Request from Town of Pulaski re: Faux Windows – As previously shared with the Board, a request had been received from Barbara Tate, the Town of Pulaski’s Community Relations Director, regarding plans for creating faux windows to go in the empty store fronts on Main Street. The town is inquiring if the county would like to participate in this effort. I have suggested that this opportunity also be offered to the Draper Mercantile, the three golf courses, Motor Mile Speedway and others as a unique advertising opportunity. We believe this would be a good marketing tool, if done professionally and certainly

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