Coonara Community House

Coonara Community House Elluminate Live Classroom Orientation

About This Presentation This orientation session introduces you to the Elluminate Live! classroom Click through the slides to work through them consecutively or click on a link in the next slide (Index) to take you to a particular slide. Each slide has a link back to the Index and a forward and backward arrow which take you to the next slide and the previous slide so you can navigate your way around the presentation. By the time you reach the end you will have a good idea of how it works – enjoy!

Index • Adjusting Audio Levels • Using Audio - Recognising Who is Talking • Using Text Chat • Directing Your Chat • Using the Whiteboard • Whiteboard Tools • Using the Whiteboard Tools • Viewing Presentations • Printing the Whiteboard • Saving the whiteboard • How to leave a Session Courteously • Where to Find Help • If you miss a session Getting into Elluminate Adding Java You only need to set up once How to Set Your Connection Speed Checking your Speaker and microphone setup Select your audio output device (headset) How to set up your audio Select your audio input device (microphone) Setting your speaker volume Setting your microphone level The class begins The view inside the classroom Raising Your Hand Using Emotion Mood Indicators Using Audio to Talk

Getting into Elluminate • Type your name and click the LOGIN button. Back to Index Click on the link sent via the wiki. The following image appears

Adding Java If nothing appears to be happening, your browser may be set to stop popups. Look at the top of your screen and you will see a pale yellow box going all the way across your screen warning you that it requires your OK to keep downloading. Enable this by clicking on the box and doing whatever it tells you. Then java should start to download. Back to Index Java will begin downloading automatically. If it doesn’t you may get a message asking you to OK for it to be downloaded. In that case click OK or do whateveryour browser tells you as Elluminate requires java to be able to open. Any other problems click on this link to get the free download before you go any further. http://java.com/en/download/inc/windows_upgrade_xpi.jsp

You only need to set up once! Back to index Setting up first time can take a while so best to try to get it set up before the first session. You only have to do the whole setup once. When it is on your computer, next time you click on the link it will only take a few seconds to get into the classroom depending on the speed of your internet connection. The Department of Education and early childhood development site has some reall really good information about setting up elluminate and also a video which some of you may find more useful than this powerpoint. You can actually go into their training room to play or you can click on our link and go into Coonara’s room at any time. http://www.education.vic.gov.au/researchinnovation/virtualconferencecentre/use/start.htm

Setting your connection speed Back to Index When you join the session, the first thing you need to do is to set your connection speed so that ElluminateLive! can efficiently manage the data that it sends and receives. This only needs to be done once because Elluminate will remember the setting the next time you join a session. On a PC, select Tools > Preferences > Session > Connection. On a Mac, preferences are found under the ElluminateLive! menu. Click APPLY

Checking your Speaker and Microphone Setup Back to Index Prior to Joining Your Session Make sure all the cable connectors are securely plugged into the correct sockets. Are your speakers functioning? Check the speaker's indicator light. Do your speakers have power going to them? Are they plugged into a power source? Are the batteries charged? Make sure that the power switch on your speaker is turned on and the volume is set. If your microphone has a switch, make sure that it is on. Do you have the correct drivers for your sound card? If you can hear normal sounds through your speakers it should be OK. Still not working? Phone Lynne 0407 856 044

Select Your Audio Output Device (Headset) Back to Index You may have more than one device that can play audio received from others (e.g. speakers). Select the desired output device. If it is an unplugged USB device, plug it in, and wait for the system to recognize it by highlighting it. Click the Refresh button to add the device to the list if necessary Click OK

How to set up your Audio Back to Index Checking your Speaker and Microphone Setup during Your Session Elluminate Live!™ provides a utility to configure your audio settings. You can access this utility at anytime during your session from Tools → Audio → Audio Setup Wizard... A series of panels will guide you through the steps.

Select Your Audio Input Device(Microphone) Back to Index Now, select the microphone you use to send your audio to others during the session. If you are using a USB microphone, (they all are these days) plug it in, wait a few seconds, then click the Refresh button. Select the device and click OK.

Setting Your Speaker Volume Back to Index Click the Play button to hear a short recording. While this plays, adjust the speaker volume slider to a comfortable listening level. Then click "Yes". (Obviously you will have your headset on at this time!)

Setting your Microphone level Back to Index Next, test your microphone by recording your voice. Click the Record button and speak into the microphone. Adjust the slider so that it mostly shows green. Click Stop. Listen to your recorded voice and confirm that your microphone is working properly. Choose Multiple Talkers only if you are using a room microphone with more than one participant.

The class begins! Back to Index

The view you get once inside the classroom The classroom has four main windows Back to Index

Raising your hand Back to Index To ask a question, raise your hand using the button in the Participants window.

Using emoticon mood indicators Back to Index At any time, or in answer to a question, you can click on any one of the emotion indicators to provide feedback to the moderator. It also recognises the usual keyboard shorcuts for emoticons eg :) will turn into a smiley face.

Using audio - Talking Back to Index Click the Talk button or use the hot key of Ctrl+F2 when you want to speak. The Talk button turns yellow while your audio is activated. When you are done talking, click the Talk button or Ctrl+F2 to release your microphone. Remember to always release your microphone after talking so others can reply. By default, only one person can speak at a time. The moderator can increase it up to four simultaneous speakers (but may choose not as it can get confusing).

Using audio – Adjusting Audio evels Back to Index Use the Microphone and the Speaker sliders to adjust the volume for your microphone and speakers. The gauges below the sliders show the audio levels when you or someone else is speaking. Use the following guidelines to set your Mic slider when you are speaking:

Using audio: Recognising who is talking The microphone icon in the Participants Window displays a yellow halo around the microphone of the person who is speaking. Back to Index

Using text chat Type your message in the chat box and then click Send or hit Enter on your keyboard Back to Index

Directing your chat You can send your message to everyone in the session, just the moderator, another participant or several participants. Depending on the session configuration, your moderator may see all the messages sent in the Chat area, including private messages that you send to other participants. The eye icon indicates that private chat is supervised by the moderator. Back to Index

Using the whiteboard The whiteboard is where you can view a presentation or collaborate using the whiteboard tools. Back to Index

Whiteboard Tools The whiteboard tools are located on the side of the whiteboard. To use a tool, click on it to make it active. Once a tool is selected, you can change the various properties using the colour palette and menus available at the bottom of the whiteboard. Back to Index

Using whiteboard tools Back to Index

Viewing Presentations • The moderator controls how you view the presentation, so all you need to do is watch, listen, participate, and learn. • When the Follow Moderator option is checked, you will see only the screen that the moderator has selected and the arrows are greyed out. • When the Follow Moderator option is de-selected, use the forward and backward arrows of the whiteboard to navigate through the screens. (Not often used) Back to Index

Printing the whiteboard You may wish to print off the slides on the whiteboard for later viewing at your leisure You can print the whiteboard screens directly from Elluminate Live! Click File/Print/Whiteboard If you want to print the text chat, its easier to copy and paste it into a Word document and then print it out. Back to Index

Saving the whiteboard You can save your whiteboard screens to a file that you can review later. The screens can be saved in three formats: as a whiteboard (.wbd) file or as a whiteboard PDF (.pdf) file or individually as images files (.png) The text messages during the session can also be saved as a text (.txt) file. The Whiteboard menu option will be grayed out if the moderator has protected the whiteboard content. Back to Index

How to leave courteously Click this icon to indicate that you have stepped away from the session. Eg getting a drink etc. The tutor can see you are not physically present although you are still shown as “in” the classroom. This is a good idea if you have to leave temporarily because it means you do not have to go though the reconnection procedure again & people will know not to ask you a question or try to talk to you. Disconnects you from the session. This command changes to a Connect button when you are disconnected from a session. Elluminate will remain open on your screen but you will have exited the classroom & your name will have gone from the participant list. To re-join the session, click the Connect Button. You can also leave the session permanently by clicking on the red X at the top RHS of the screen. In this case. Elluminate shuts down completely. Connects you to the session. This command changes to a Disconnect button when you are connected to a session. If you find that you have “dropped out” and cannot hear anything or things don’t appear to be happening, click the connect button to reconnect or leave the room and log in again. This sometimes happens if your internet connection is a bit weak. Back to Index

Help! • Congratulations! • You have successfully completed the Coonara Blackboard Collaborate Orientation Session. You are now ready to connect to your session and enjoy your online classroom experience. • If you have any problems getting into the classroom or managing things in there stay calm & follow these steps: • Read your directions again before contacting Lynne • Try again • If still no luck, then contact me (Lynne) on my mobile 0407 856 044 as I will have it beside me. Please be patient – the phone may be engaged as I may be assisting another participant. • For help setting up Blackboard Collaborate prior to the session or at any other time, contact Lynne on lynne@coonarahouse.org.au or message her through the wiki – http://ementor.coonarahouse.org.au Back to Index

To practise makes perfect sense! • Click on the link below to get into the classroom. • You can go in there any time during the day to practise • Please do NOT use it at night time as classes will be running in there. • If there is a class running, please just leave quietly and try another time. • If you miss a session – don’t worry. There will be a recording made of the Online Collaborate session and a link to it will be put up on the ONLINE CLASSROOM page on the ementor wiki. Click on the link and you will be able to watch & listen to the whole session but not be a participant. Online classroom link: https://sas.elluminate.com/m.jnlp?sid=2010452&password=M.8D92FE698C0C71C1879CF76A813674 Back to index

Coonara Community House