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Samford University

Samford University. New Employee Orientation. ETHICSPOINT. Samford University has set up a phone and Internet-based reporting system which will allow people to report issues or concerns in a totally anonymous and confidential manner. 866-384-4277 Human Resources website

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Samford University

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  1. Samford University New Employee Orientation

  2. ETHICSPOINT • Samford University has set up a phone and Internet-based reporting system which will allow people to report issues or concerns in a totally anonymous and confidential manner. • 866-384-4277 • Human Resources website • Samford Portal under Quick Links

  3. ETHICSPOINT EthicsPoint can be used to anonymously report: • Ethical violations relating to accounting or finance • Theft • Harassment • Discrimination • Conspiracy How can employees have confidence and provide assurance regarding their anonymity? • Reports are protected by the latest encryption technology. • EthicsPoint does not track or capture screen names or computer address (no cookies) • Reports are never emailed, faxed or mailed and are only made available to trained personnel

  4. Lynda.com • Online software training accessible via the Samford portal and the HR website • Offers training in: • Business Applications (i.e. MS Office) • Design • Developer • Home Computing • Plus Creative Inspirations

  5. NO HARASSMENT POLICY Samford University does not and will not tolerate harassment of our employees. The term harassment includes, but not limited to: • Slurs • Jokes • Pranks • Signs & other verbal graphic or physical conduct relating to an individual’s • Race • Color • Sex • National origin • Citizenship • Age • Disability • Sexual advances • Requests for sexual favors • Unwelcome or offensive touching or any other verbal graphic or physical conduct due to a sexual nature

  6. NO HARASSMENT Report such conduct to: • Your immediate supervisor • Your supervisor’s immediate supervisor • Director of Human Resources • Do not assume that the University’s management is aware that a problem exists. • It is the employee’s responsibility to bring a complaint and concerns to management’s attention so that it can be resolved.

  7. WORKER’S COMPENSATION • Under Samford University policy, workers who are injured at the workplace or in the course of employment must report the injury to their supervisor. • An employee with an injury will be required to undergo a drug test and if impaired, may not be paid benefits under the Alabama Worker’s Compensation Law. In addition, the employee’s continued employment may be jeopardized. • Refusal to take a urine or blood drug test after an accident will forfeit your rights to recover benefits.

  8. DRUG FREE WORKPLACE • It is the policy of Samford University that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in Samford University’s workplace is prohibited. • Violators will be disciplined, terminated or requested to participate in a rehabilitation program. • The term controlled substance includes but is not limited to: • Heroin • Marijuana • Cocaine • PCP • “Crack” • Legal drugs not prescribed by a licensed physician • Employees are required by law to report to Samford University within five (5) days of the date of any conviction of any federal or state criminal drug statute where violation occurred on Samford University’s premises.

  9. Employee Email Distribution Lists The University has numerous distribution lists available for discussion and communication. They are as follows: • Employee – L • Faculty – L • Staff – L • Announce – L • Classifieds • Discuss

  10. Employee Email Distribution Lists

  11. Employee Distribution Lists • The Employee – L list should only be used for official University business related matters. • Non-business related matters should use Announce – L, Classifieds, or Discuss, depending on what is appropriate for the topic. • We ask that care be given when using “Reply All” in outlook for Employee – L messages, as those responses are sent to both the sender and the list.

  12. Employee Email Distribution Lists To unsubscribe from Announce, Classifieds, or Discuss: • Follow the instructions at the bottom of the email you received or, • Contact the Help Desk at 726-2662 or support@samford.edu

  13. Email Signature Samford’s university-wide email signature template should be used for all email communications • Maintains consistency • Allows for user personalization • Inclusion of mobile phone number • Samford-related personal website • Major university brand marks

  14. Creating Your Samford Signature • Use the following link to create your personal email signature: http://samford.edu/communication/signature.aspx

  15. Samford 403b Plan • All employees are eligible to defer into a 403b plan immediately upon hire subject to IRS statutory maximums. • We have two providers that you can choose from: Fidelity and TIAA-CREF

  16. Samford 403b Plan • You may set aside pre-tax (traditional) and/or post tax (Roth) dollars to your individual account. • You may begin deferrals to an account at any time and you may discontinue your deferrals to that account at any time. • Only full-time employees are eligible for the match/contribution.

  17. Campus Map

  18. Employee Parking Decal • These instructions are also in your packet. • You will need your license plate # to register for your permit. • 1. Please log in to Banner. Go to the Employee tab. • 2. Scroll down to the bottom of the list to “Employee Parking Permits.” • 3. Enter in tag # and make of vehicle. Click continue. • 4. Enter in the model of vehicle. Click continue. • 5. Your permit will come in your Samford department mail.

  19. Employee Parking Decal • The permit should go on the driver’s side lower left , front windshield. • You also will see Parking FAQ’s in case you have questions regarding parking on campus or you can email Transportation Services directly at chaile@samford.edu. • Employees are permitted to receive two permits for two different vehicles. The permits are repositionable and will not permanently adhere to your window. If you need to update your vehicle information please contact Transportation Services by emailing chaile@samford.edu or calling 4146.

  20. Personal Information

  21. Direct Deposit Form

  22. Payroll Advice Form

  23. Example Pay Advice

  24. ATTENDANCE REPORT

  25. Monthly Payroll Schedule

  26. BW Payroll Schedule

  27. A-4 Form

  28. W-4 Form

  29. Check List

  30. Benefits Summary

  31. Health and Dental Plan • The provider for our health and dental plans is Blue Cross Blue Shield of Alabama • The plans are PPO plans. This means you may visit any doctor of your choosing within the BCBS preferred provider network without a referral. • To find an in-network provider, go to BCBSAL.com and click on the Find a Doctor link. • You are allowed to visit out-of-network providers, however to receive the maximum benefit try to visit preferred providers. • SPDs for both the health and dental plan are included on your thumb drive.

  32. Health and Dental Plan • Coverage is effective upon your full time hire date. • You have 30 days from your full time hire date in which to enroll in coverage. • There are three levels of coverage offered: • Individual • Two-person (employee + one dependent) • Family (employee + two or more dependents)

  33. Health and Dental Rates • 2014 Rates: Monthly Paid Employees • Individual Coverage: $123.50/month • 2Person Coverage: $249.75/month • Family Coverage: $290.75/month BiWeekly Paid Employees • Individual Coverage: $61.75/pay period • 2Person Coverage: $124.87/pay period • Family Coverage: $145.37/pay period • Please note that deductions of the BiWeekly payroll are deducted from 24 paychecks per year.

  34. Health Plan • Physician co-pay is $25.00 for primary care physician and $40.00 for specialist physician. • Primary care physician includes: Internist, Family Care doctor, OBGYN, Pediatrician. • Examples of specialist physician: ENT, Gastroenterologist, Dermatologist • The major medical deductible is $350 per person with a maximum of $1,050 per family. This deductible is calendar year.

  35. Prescription Coverage • Prescription drug coverage is included in the health plan • It is a point of sale prescription plan. This means you pay for prescription at time of sale and then file for reimbursement with BCBS. • Reimbursement schedule • 100% for generic • 80% for preferred name brand, after deductible has been met • 60% for non-preferred name brand, after deductible has been met • 50% for specialty, after deductible has been met

  36. Prescription Coverage • To receive the reimbursement you must have your prescriptions filled at a participating pharmacy. There is no reimbursement when you go out of network. • To find a participating pharmacy, go to BCBSAL.com and click on the link, Find A Pharmacy.

  37. How to File Drug Claims Online

  38. Vision Coverage • Vision coverage is also included in the health plan • Covers routine vision care • Pays 80% of the allowed amount with no deductible • Coverage limited to $200.00 per person each 24-month period. The 24 month period is from the time the benefit is used.

  39. Dental • Plan provides for two routine cleanings per year with no deductible, no co-pay • $25 deductible for non-routine services • Coverage is limited to a total of $1000.00 per member per year • Orthodontia coverage is available for dependents age 19 and under. Coverage is limited to $2000 total.

  40. AirMed • If you are hospitalized more than 150 air miles from home, Air Medical Services provides air ambulance transport to a hospital near your home. • Individuals and family members covered by the health plan are also eligible for Air Medical Services. • Eligibility is verified prior to providing services.

  41. Air Med • Areas of the world that the US State Department has issued travel restrictions or declared a high risk are subject to exclusion. • A member with simple injuries or mild illness, which can be treated by a local doctor and does not require hospitalization does not qualify for air medical transport.

  42. BCBS Application – Due 30 days from your full time hire date

  43. VSP Vision Care • VSP Vision Care is an optional vision plan available to all full time employees. • You do not have to be a participant in the Samford BCBS plan to participate in the VSP Vision Care Plan. • If you do enroll in the Samford BCBS plan the VSP benefits would be in addition to the vision benefits provided in the BCBS plan.

  44. VSP Vision Care • 2014 Rates: Monthly Paid Employees • Individual Coverage: $7.39/month • 2Person Coverage: $14.78/month • Family Coverage: $23.80/month BiWeekly Paid Employees • Individual Coverage: $3.70/pay period • 2Person Coverage: $7.39/pay period • Family Coverage: $11.90/pay period Please note that deductions of the BiWeekly Payroll are deducted from 24 paychecks per year.

  45. VSP Vision Care • The VSP Vision Care Plan provides for: • Well Vision Exam once every calendar year, subject to a $20 co-pay when using a VSP doctor. • Prescription Glasses, subject to a $20.00 co-pay when using a VSP doctor • Lenses every calendar year • Frames every other calendar year (up to $150 allowance for a wide selection of frames)

  46. VSP Vision Care • The VSP Vision Care Plan provides for: • Contacts (instead of glasses) every calendar year • Up to a $60 co-pay for your contact lens exam (fitting and evaluation) • Up to $150 allowance for contacts

  47. VSP Vision Care • Extra Savings and Discounts • 20-25% savings on non-covered lens options • 20% off additional glasses and sunglasses, including lens options, from any VSP provider within 12 months of your Well Vision Exam • Average of 15% off the regular price or 5% off the promotional price of laser vision correction from contracted facilities

  48. VSP Vision Care • If you use a provider other than a VSP doctor: • Exams covered up to $45 • Single Vision Lenses covered up to $30 • Lined Bifocal Lenses covered up to $50 • Lined Trifocal Lenses covered up to $10 • Frames covered up to $70 • Contacts covered up to $105

  49. VSP Vision Care

  50. Life Insurance • Basic group life coverage in the amount of 2.5 times salary is provided for all full time employees of the University. • Premium is paid by Samford • Carrier is Reliastar/ING

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