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Hostin g District Conference

This guide outlines the key responsibilities of being a host chapter for a district conference, including selecting a hotel, planning menus, booking campus rooms, organizing volunteers, preparing welcome packets, arranging tours, communicating with district directors, and engaging chapter members. It also offers tips for debating why your chapter should host and considerations like leadership availability and location.

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Hostin g District Conference

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  1. Hosting District Conference

  2. Responsibilities of Host Chapter • Suggest hotel – double beds, distance from campus, accommodations • Menu – Friday dinner, Saturday lunch • Book rooms on campus • Get volunteers to work hotel check-in • Set up welcome packets – schedule, campus map, “things to do”, pens • Tours – campus, industry, fun • Communicate with DD’s

  3. Discuss • Talk with your chapter • Do you want to host? • What weekends are bad? • Spring break • Midterms • E-Day • Easter • Other??

  4. Debate • Give 2-3 minutes why your chapter should host. • Chapter Considerations • Willing and available leaders to help • Location • Accommodations

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