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New Zealand Oracle Users Group Conference 2008

Welcome. New Zealand Oracle Users Group Conference 2008 Extend Oracle Purchasing with Hosted Supplier Catalogues 21 October 2008. Agenda. Introduction – Jackie Anderson (Supplier Adoption Manager, Unimarket). Current Procurement Issues Unimarket Supplier Adoption & Enablement Process

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New Zealand Oracle Users Group Conference 2008

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  1. Welcome New Zealand Oracle Users Group Conference 2008 Extend Oracle Purchasing with Hosted Supplier Catalogues 21 October 2008

  2. Agenda • Introduction – Jackie Anderson (Supplier Adoption Manager, Unimarket) • Current Procurement Issues • Unimarket • Supplier Adoption & Enablement Process • Network / Collaborate • Introduction – Bob Hamon (Procurement - UOW) • Why Unimarket? • Implementation at UOW • Buyer Rollout Plan • Benefits and Issues • Questions & Answers

  3. Procurement Issues • No visibility of supplier spend • Lack of adherence to commercial agreements • Uncontrolled buyer behaviour • Limited management focus on procurement function • Managing supplies not suppliers • Increasingly complex – ecommerce, sustainability, category management 3

  4. Procurement Issues iprocurement today $ Relationship $ Set up Supplier A E R P Supplier B Supplier C 4

  5. Unimarket Background • CEO (Scott Blackwood) former ERP implementation consultant for E & Y • Created Unimarket NZ Ltd in 2006; Adopted by ‘Ice House’; graduated in November 2007 • Offices now based in New Zealand, Australia and US • Customers include Hamilton City Council, Victoria University and University of Waikato. • Over 100 fully catalogued suppliers available • Application designed using Software as a Service Technology 5

  6. Unimarket Integration • Catalogue • Round Trip • PO • E-invoice U N I M A R K E T Supplier A E R P Supplier B Supplier C 6

  7. Unimarket Example Workflow Supplier Buyer (ERP) Unimarket Create UM store & upload catalogues Access UM View catalogues Create requisition Approval Process Checkout Despatch goods Create PO Send PO to supplier Receive goods Validate and 2 or 3 way match Invoice Accounts Payable 7

  8. Unimarket Application 8

  9. Unimarket Application 9

  10. Supplier Adoption / Enablement Supplier Adoption • Automated invite process – upload full vendor database • Unimarket supplier days • One on One meetings • Unimarket directory Supplier Enablement • Simple solution for any size supplier • Unimarket training • Unimarket helpdesk 10

  11. Unimarket Supplier Integration Round Trip • One integration into Unimarket (one time cost) • cXML or OCI compliant • Different identifier for each buying organisation Catalogue • Catalogue created on excel spreadsheet • Simple wizard upload process • Can publish to one or more buying organisations Orders and invoices • Orders – email and cXML format (others considered) • Invoices – cXML or PO flip functionality available 11

  12. Unimarket Supplier Integration 12

  13. Benefits for Suppliers • Easy to use • Supplier maintained catalog content leading to… • Order accuracy leading to… • Accelerated Order to Cash process • Lower cost of customer service • Increased visibility within buying organisations • Networked approach; gain new customers • Collaboration; optimize your supply chain 13

  14. Networked Procurement

  15. Collaboration Using our unique BidTogether functionality, suppliers can set up volume / value metric offers across multiple divisions of one buying organisations, or across multiple buying organisations. 15

  16. Case Study - UOW University of Waikato Case Study Bob Hamon 16

  17. The University Objective Unimarket compliments the University purchasing processes with a collaborative e-commerce solution to: • access up-to-date supplier maintained catalogues • increase the efficiency of the purchasing process • integrate seamlessly with University financial systems • potentially align our purchasing with other universities • offer personal purchasing for staff and students

  18. Preferred Supplier Benefits Unimarket enables preferred suppliers to: • increase sales due to compliance across the University • achieve direct real-time access to University buyers • ensure purchases are from current catalogues • improve customer service (ease the pain of our buyers logging in and out of many supplier systems with varying logins and processes) • reduce emails, phone calls and faxes • increase customer base (suppliers will potentially have access to other organisations such as tertiary institutions, councils and health board through this portal)

  19. UOW Procurement Issues • No visibility of Supplier spend • Lack of adherence to commercial agreements • Inconsistent buyer behaviour • Limited management focus on procurement function • Increasingly complex – ecommerce, sustainability, category management 19

  20. Why Unimarket? • Seamless Access for University buyers • Product identification • Requisition • Authorisation • Order Placement • Seamless Integration with Oracle Financials – Purchasing Module • Financial Delegation • Requisition Number Generation • PO Generation • Provide an opportunity for collaborative purchasing • Within the University • Within the Tertiary Sector • Within Geographical area 20

  21. Implementation at UOW • Project Teams • Project Lead Team • Team Leaders • Process • Current Process review • Process Development • Documentation • Training • Roll Out • Technical Integration • Vendor • Supplier Awareness and Adoption • Audit • E & Y Systems and Process Audit 21

  22. Implementation at UOW • Technical Integration • Single Signon • UniMarket access via UOW intranet • Integration with Oracle Financials via Interface table • Communication through SSL • Encrypted xml messages • Confirmation on file transfer • Username Encrypted within Cookie • Requisition request • Financial Delegation • Assign Authorisation • Approval or Rejection Process • Release PO Process • Requisition Cancellation Process 22

  23. Buyer Rollout Plan • Supplier Selection • Value of Purchase $50,000 • Excluding Travel, Stationary and IT Equipment • Number of Transactions 50+ • Buyer Selection • Science and Engineering • Include Travel, Staionary and IT Consumables • Train PAs • Train All Staff 23

  24. Issues • Supplier uptake • Preferred Supplier Status • Supplier Reluctance • Supplier Enthusiasm • Round Trip Solution • Visibility of Small Suppliers • Buyer Reluctance • Science and Engineering • Include Travel, Staitonary and IT Consumables • Train PAs • Train All Staff 24

  25. Benefits • Greater Visibility of Supplier spend • Commercial agreements \ Contracts in place • More Consistent buyer behaviour • Management focus on procurement function 25

  26. Q & A Questions? Jackie Anderson Supplier Adoption Manager Phone: +64 9 306-5613Fax: +64 9 337-0104 Mobile: +64 21 886 343Email: jackie.anderson@unimarket.co.nz 26

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