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Webs that Work

Webs that Work. 2011 Fall User Group Meeting. Welcome. Introductions Team Lead - Rob Warchocki Supervisor of Web Site & Messaging Services Support - Webs That Work Becky Zdon – Implementation Specialist Mindy Beebe - Application Support/Training Lynne Widmer - Application Support/Training

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Webs that Work

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  1. Webs that Work 2011 Fall User Group Meeting

  2. Welcome • Introductions • Team Lead - Rob Warchocki • Supervisor of Web Site & Messaging Services • Support - Webs That Work • Becky Zdon – Implementation Specialist • Mindy Beebe - Application Support/Training • Lynne Widmer - Application Support/Training • Bill Brown/CHATT – Server Support

  3. Introductions • Schoolwires Team • Patti DiSanto – VP of Client Services • Jason Coudriet – VP of Product Design & Innovation • Lin Zhou – VP of Platform Delivery & Operations • Dirk Hamilton – Upgrade Program Manager • Vicki Jacobs – C2 Centricity Consultant

  4. Agenda • Service Updates & Reminders • Social Media Tools – Best Practices • New Services – LDAP & PassKey Manager • Break Out Sessions • C1 – Remain in Room B-1 • C2 – A-Tech Lab 1

  5. Service Updates • New Districts • Allegany/Limestone • Lake Shore • Total districts/agencies – 50 • 17 Districts/Agencies upgraded! • 33 Districts/Agencies to go.

  6. Reminders • Need Help? Technical Support • Email: wtw@e1b.org (This ensures the fastest service!) • Call: (716) 821-7111 or 821-7458 • Erie 1 BOCES Service Desk: (716) 821-7171 • (After hours – call the Service Desk) • Service & Pricing Information • Web: www.wnyric.org • Home Page will now be available online • Email: rzdon@e1b.org/call: (716) 821-7355

  7. Reminders • Training • New districts – 3 days • Existing districts – 12 hours • Districts will not be charged for the Centricity 2.0 Webmaster training • Consider planning training around your scheduled upgrade (WTW/CSLO) • Please review Training Guidelines

  8. Social Media Tools • Lori Sosenko • Sr. Messaging & Graphics Liaison – Erie 1 BOCES Communications Division • Three questions to consider before using social media tools • Five planning steps to create a successful social media presence • Patti DiSanto • Schoolwires Facebook/Twitter Apps.

  9. New Services • LDAP - can integrate your existing user store, saving valuable time spent managing accounts • Passkey Manager - provides a simple tool for Single Sign-On (SSO) between your website and other web-based applications • Social Media Framework

  10. LDAP Connector • Authenticates and synchronizes user information within Centricity and Synergy with information stored on a district’s directory server (like Active Directory) • User information is maintained within an organizations directory server, rather than in the Centricity or Synergy systems, saving valuable time managing accounts in multiple systems • Synchronizes groups in Centricity and Synergy with groups in the directory server

  11. PassKey Manager • Provides district staff, students, and stakeholders with seamless, single sign-on access to their personal library of district web applications through the district’s C2 website • SIS portals, grade books, library systems, study sites, and more…. • The PassKey wizard is a tool used to streamline the process of creating custom PassKeys. • Districts can effectively track which services are being utilized or requested via usage reports

  12. PassKey Manager • Users have the ability to manage their multiple login credentials, or be systematically provided logon credentials, reducing the need for IT involvement • Secure storage and utilization of encrypted user identities and passwords • Administrators can control access to specific services by user, group, and role • Demo

  13. Social Media Framework • Provides students, teachers, staff, and community members with social web tools to foster communication, collaboration, and sharing • Threaded comments • Rating tool • Community contributions • Syndication capabilities for any content element • Snap on to any page across your district’s family of websites

  14. Break Time • 15 minutes • Districts who have not been upgraded, please stay in room B-1 • Districts who have completed the upgrade report to A-Tech Lab 1

  15. Upgrade Update • Schedules were sent to all districts with an assigned upgrade month • If you have a question/concern about your assigned month, call (716) 821-7355. • All WTW district upgrades will be completed by August 2012 • There may be an opportunity to accelerate the schedule in 2012

  16. Upgrade Process • Districts will be contacted two months prior to their upgrade to begin planning • For example, if you are scheduled to upgrade in January, you will be contacted the 1st week of November with the details of your upgrade. • Typical Timeframe • Two weeks with minimal editing • Larger districts may take slightly longer

  17. Upgrade Process • Typical Timeline • Migration of Data – 4-5 days • Template Applied – 1 day • Schoolwires Review – 2-3 days • WNYRIC Review – 3-5 days • Site Director needs to be available • The site will not experience downtime, however minimal editing should be done during this time.

  18. Upgrade Process • District Pre-Upgrade To Do’s: • Go through Files/Folders to delete unused files or images • Delete any unused pages • Delete users who have not logged into the Site Manager in the last two years • Delete unnecessary templates from Styler • Ensure content does not exceed standard practice • Ex: Tables exceeding 680 px, size 48 font, etc.

  19. Upgrade Process • Provide internal communication to staff • Communicate the date of the upgrade • Remind your staff to make minimal changes to your website during upgrade • Provide a list of new features • Remind staff of training resources • WTW staff will provide you with a sample communication

  20. Upgrade Process • Pick a FREE C2 Template: • Mobile friendly! • Many great new designs! • Ability to customize homepage! • http://templatelibrary.schoolwires.net • Sample Site: Salamanca

  21. Upgrade Process • Training Resource Overview: • Readiness Checklist • Roadmap for Teachers and Site Directors • Free Webinar Library • User Guides • Help Cards

  22. Upgrade Process • Post Upgrade to do’s: • Notify teachers and section editors • Direct any issues to wtw@e1b.org • Reminder email with links to resources • WTW Staff can provide a sample • Bring over any content modified during the upgrade • You will have access to your “old” C1 site

  23. C2 Site Highlights • North Tonawanda • North Tonawanda Middle School • http://www.ntschools.org/domain/92 • East Aurora • Coaches Corner • Athletics Home • Canaseraga • Alumni Threaded Blog • Allegany/Limestone • Student Resources

  24. Wrap up! • Questions, comments? • Thank you for attending!

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