Worksite Wellness Program Toolkit

1. Worksite Wellness Program Toolkit Health Education and Wellness Health Plan of Nevada 130802(1004)

2. Worksite Wellness Program Toolkit • This is your guide to starting an on-site wellness program at your worksite from start to finish. • You will be provided with the templates and tools needed for success: • CEO Engagement Letter Example • Establishing a Wellness Committee and Wellness Champion(s) • Employee Pledge and Disclaimer Forms • Needs Assessment, Health Risk Assessment, Online Learning Modules and Tools, Health Communications, Health Challenge Program and Health Fairs = click the image for additional documentation

3. 1. CEO Engagement Letter • Every wellness program starts with the support from senior level management. • Effective communication is important and inspires employees to improve their health in order to have the most engagement. • Provided example letter can be tailored to fit your needs. • Send to employees prior to launching your worksite wellness program or initiative.

4. 2.Establish Wellness Committee • Important for maintaining and planning a worksite wellness program effectively. • One wellness champion can be chosen from each department and meet on a weekly to monthly basis. • Size determined by number of employees.

5. 3. Utilize HEW Core Components • Needs Assessment • Health Communications and National Health Observance Calendar • Health Risk Assessment/Online Learning Modules and Tools • On-Site Employee Health Challenges • Health Fairs

6. 4. Assess Employee’s Needs • A needs assessment survey is designed to assess the target needs of a population to design a wellness program or initiative. • Survey link and aggregate reporting is provided to management. • Give employees 2 weeks to complete survey in order to provide aggregate reporting. Submit a request through HEWOnline using this form

7. 5. Send Health Communications • HEW Marketing materials – click here • Health education materials on popular national health observances calendar – click here • Article, health tip, e-mail blast and recipes • These can be customized and sent to employees on a monthly basis.

8. 6. Request MyHEWOnline Login • A personalized website for employees to access the health risk assessment (HRA), online learning modules, resources, tools and webisodes. • Submit a request through HEWOnline using this form

9. Pledge and Disclaimer Form • The employee pledge form is for employees to acknowledge the requirements of the wellness program. • It is important to assign specific timeframes for employees to complete wellness tasks. • The employee disclaimer form gives HEW permission to distribute their wellness activities to the employer group. • Employee needs to acknowledge and complete this form on MyHEWOnline before HEW can release any information. • The wellness initiatives on both the pledge and disclaimer form need to match for compliancy.

10. 7. Have Employees Complete HRA • Online tool to assess health risks. Results from the HRA flag health risk factors that require additional attention by the employee. This can be used with a wellness campaign. • Employees receive a personalized profile report. • Aggregate results provided for management. • Note: Give employees a timeframe of 3 weeks to complete survey. This is required in order to provide aggregate reporting.

11. 8. Have Employees Complete Online Learning Modules • Learning modules on the following topics: • Weight Management • Diabetes • Heart health • Pregnancy • Preventive healthcare • Stop smoking • Certificate of completion provided for employees if they attain a passing score of 80% or above.

12. 7. Provide an Employee Health Challenge Program • ‘Lose and Win’ 8-week employee health challenge program: • Electronic materials to print and facilitate the program on-site. • HEW health educator will train a designated employee(s) to become a facilitator of the program. • Submit a request through HEWOnline using this form at least 6 weeks prior to your desired start date.

13. 8. Schedule a Health Fair • Health fairs are available for employers with 500 or more employees. • All organization, set-up and clean-up will be provided. • Submit a request through HEWOnline using this form at least 30 days prior to your desired date.

14. What is included: • CEO Engagement Letter Example • Establishing a Wellness Committee Instructions • Employee Pledge and Disclaimer Forms • HEW Marketing Materials - HEW Online • Health Observance Calendar Materials - HEWOnline • Request these through HEWOnline: • Needs Assessment Survey Link • MyHEWOnline Login and Reporting Request • Lose and Win Program Training Request • Health Fair Request

15. Wellness Strategy • Determine the following: • Start and end date of the wellness program • Are incentivesincluded? • Marketing campaign timeline • Wellness Committee and Wellness Champions • If aggregate reporting is desired for tracking face-to-face and/or telephonic health education consults and/or classes, a unique identifier code needs to be assigned to employer group. Please contact Rebecca Eve at: 702-242-7261 to set up this identifier code.

16. The Role of Incentives • It is recommend employers spend at least 5 percent of their total health and productivity cost on prevention and health promotion. • Budgets for the most successful worksite wellness programs range from $300 - $600 per employee per year. • ROI typically is between ($1.50 to $3.00 saved for every $1.00 spent). It usually takes about three years for positive ROIs to be seen.

17. The Role of Incentives • Best practice for incentives is for the participant to engage in the program, complete the program and improve health results. • Types of incentives: • Gift cards • Gym discount • Contribution to Health Savings Account (HSA) • Contribution to Health Reimbursement Account (HRA) • Cost share to Health Plan Premium

18. Congratulations! By following the steps provided you are on your way to a successful worksite wellness program. If you have any additional questions about worksite wellness, please contact Kristen Race at Kristen.Race1@uhc.com