Student Club Orientation

1. Student Club Orientation Office of Student Life 2009-10

2. Office of Student Life We provide leadership development opportunities that support students in becoming agents of positive social change.

3. Student Life is…opportunitities Comprised of a variety of programs and services: LMCAS Student Government Student Ambassadors Clubs/Organizations Leadership Programs Inter-Club Council

4. Student Life is… support Club Officers and Advisors are invited and encouraged to utilize the office and staff to organize any activity or club matter. Social development Professional Contacts Practice Classroom Theories Resource for Materials & Supplies

5. Chartering a Club • Complete Club Chartering Packet • 4 Club Officers • 2.0 cum GPA • 1 Club Advisor • Financial Signature Card • Club Constitution • Have 2 Officers attend the Club Orientation

6. Student Life Office Policies • Office Use • Student Life Office seeks to create a comfortable and inviting space for students to achieve their leadership and campus involvement goals and to support the primary purposes of the office. • Primary Purposes of the office are: • Student Life Department Office for the College • LMCAS (Student Government), LMC Clubs, and Student Ambassadors office space • Support/Meeting Space for Student Leaders and Leadership Programs • Computer Use • Computer use is for academic and leadership development only. • Facebook, Youtube, MySpace, or Video Games are not allowed.

7. Club Constitution A club’s constitution states its purpose, intent & other important information. • Mission Statement • Defines & Governs the club If there is a problem w/in your organization, refer to your constitution & advisor to help guide you. If a club is inactive for more than two (2) academic years the club account will be closed. Any unspent funds will be transferred to the ICC unless otherwise described in the club constitution.

8. Inter-Club Council The ICC meets each week to determine how allocated funds from LMCAS can be used by each club/organization. Monday 3:00pm – 4:00pm Room L105 First Meeting is September 14 Coordinating body of all LMC Clubs Each club is represented Membership is optional Forum for expression Coordinate events & activities Organize Club Days

9. Money Management All student organizations are required to do their banking through the college, and accounting for the funds will be performed by the District Accounting Office. • Student Deposit Form • Club Check Request Form • Authorization for Payment • Cash Advance • Cash Reconciliation Form • 5 business days from when the Business Office receives form to process

10. Funding & Fundraising • Inter-Club Council (ICC) • Seed Money • Complete ICC Budget Request Form • Submitted one week prior to the next ICC meeting • Fund up to $700 • LMCAS • Complete LMCAS Funding Request Form • Submitted one week prior to next LMCAS meeting • Donations • Must be coordinated w/Foundation Office • Complete Gift Acceptance Form

11. Reserving Facilities • Use of Facilities • Scheduling the use of Facilities is permitted for chartered clubs. • Meetings • Events • Clubs may be charged for Custodial and AV services • Staff Use of Facilities Form must be signed by Advisor • Tables in quad • Fundraising • Schedule 1 week in advance

12. Events & Activities • Off Campus Events • Subject to Approval Of the Student Life Office • Waiver & Liability • Advisor Must Be Present • High Risk Events • Dances • Inflatables • Conference • Amusement Parks • Sky Diving

13. Advertising & Publicity Promote and publicize information about your club and its activities. • The Advertiser – • List of advertising methods. • Publicizing On-Campus • Bulletin Board Guidelines • Banners/Flyers Request • Banners

14. Office of Student Life Office Hours Monday - Thursday 9:00am – 5:00pm Friday 9:00am-4:00pm • Dave Belman, Director of Student Life 925-439-2181 ext 3205 dbelman@losmedanos.edu • Demetria Lawrence, Student Life Coordinator 925-439-2181 ext 3266 dlawrence@losmedanos.edu