Communicating Effectively through PowerPoint

1. Communicating Effectivelythrough PowerPoint

2. Guidelines for Clear Communication • Keep it simple • The 1000-word picture • Avoid excessive detail • Be consistent

3. Elements of Good Design: Color

4. Color Combinations Template design: Pick 3 or 4 colors tops Hot Warm Cool A combination of warm and cool colors creates a balanced color scheme

5. The Color Wheel

6. Using Color for Emphasis • Color can direct attention to the most important information • Darker colors tend to recede while the lighter colors appear to jump out

7. Choosing Colors for Slides • Use medium to dark backgrounds • Use light color text • In general white, yellow, green, andcyan appear brightest • Redis not as effective as you think! • Use bright, saturated colors for graphics

8. Elements of Good Design:Text

9. feet no feet Fonts – Less is more • Use one font for your titles and one for your body text • Serif vs. Sans Serif • Avoid ALL CAPS • Keep Bullets simple

10. Tips for Formatting Text • Avoid “widows”… this sentence is a widow • Give attention to how phrases break at the end of a line (especially titles) • Make use of the line spacing function

11. Elements of Good Design: Graphics

12. Using Graphics and Illustrations • Increases retention of information • Helps explain complex topics • Adds variety to your presentation

15. 90 Fiscal QuarterSection 1 2 3 4 East 20 27 90 20 West 31 39 35 32 North 46 47 45 44 East 80 West North 70 60 50 40 30 20 10 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 0 Placing Graphics Positions in a field are perceived differently

16. 90 Fiscal QuarterSection 1 2 3 4 East 20 27 90 20 West 31 39 35 32 North 46 47 45 44 East 80 West North 70 60 50 40 30 20 10 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 0 Placing Graphics Positions in a field are perceived differently

17. 3.0 TNF-b IgF HER2 TPO 2.5 2.0 1.5 Sales (millions 1.0 0.5 1993 1994 1995 1996 Year 0.0 Formatting Bar Graphs… Before Remove excess tick marks and labels Remove grid lines Reformat legend Colorize for on-screen

18. 3 TNF- b IgF HER2 TPO 2 Sales (millions) 1 0 1993 1994 1995 1996 Year Formatting Bar Graphs… After

19. Formatting Tables… Before Incidence All Grades N % Any adverse event 275 87 Body as a whole Fever 154 49 Chills 102 32 Asthenia 49 16 Headache 43 14 Throat irritation 19 6 Abdominal pain 18 6 Cardiovascular system Hypotension 32 10 Digestive system Nausea 55 18 Vomiting 23 7 Hemic and lymphatic system Leukopenia 33 11 Thrombocytopenia 25 8 Neutropenia 21 7 Metabolic and nutritional system Angioedema 41 13 Musculo-skeletal system Myalgia 21 7 Nervous system Dizziness 23 7 Respiratory system Rhinitis 25 8 Bronchospasm 24 8 Skin and appendages Pruritus 32 10 Rash 31 1024 Reformat table into 4 columns Remove extra lines in table Increase font size Remove bold Change background color

20. Incidence All Grades N % Any adverse event 275 87 Body as a whole Fever 154 49 Chills 102 32 Asthenia 49 16 Headache 43 14 Throat irritation 19 6 Abdominal pain 18 6 Cardiovascular system Hypotension 32 10 Digestive system Nausea 55 18 Vomiting 23 7 Hemic and lymphatic system Leukopenia 33 11 Thrombocytopenia 25 8 Neutropenia 21 7 Metabolic and nutritional system Angioedema 41 13 Musculo-skeletal system Myalgia 21 7 Nervous system Dizziness 23 7 Respiratory system Rhinitis 25 8 Bronchospasm 24 8 Skin and appendages Pruritus 32 10 Rash 31 10 Urticaria 24 8 Formatting Tables… After