Sustainable IT Reducing Carbon Footprint and Materials Waste in the IT Environment

1. Sustainable IT Reducing Carbon Footprint and Materials Waste in the IT Environment Lecture 5 Sample Presentation Developed by: Sponsored by:

2. Lecture 5 Sample PresentationPresentation Content • In this sample presentation for Lecture 5: • Roadmap to Sustainable IT for customers • Successful Sustainable IT for customers • For additional information, including: • Roadmap to Sustainable IT for vendors • Successful Sustainable IT for vendors • See: • The Natural Edge Project – Sustainable IT: Reducing Carbon Footprint and Materials Waste in the IT Environment, www.naturaledgeproject.net/SustainableIT.aspx

3. Roadmap to Sustainable IT

4. Roadmap to Sustainable ITKey Activities • Success relies largely on three key activities • Establishing an appropriate internal culture • Developing IT Asset Management and IT Asset Replacement Strategy • Addressing data centre and business continuity considerations • These activities streamline the transition • Planning • Minimising uncertainties.

5. Roadmap to Sustainable IT1. Internal Culture • ACTION: Customers will need to establish appropriate internal culture • Commit to sustainability • Develop a good understanding of product service systems concepts • Commit to the Sustainable IT solution’s success.

6. Roadmap to Sustainable IT1. Internal Culture Corporate commitment to sustainability Facilitate optimisation activities Maximise all benefits

7. Roadmap to Sustainable IT1. Internal Culture • Optimisation activities: • Define and monitor key sustainability indicators • Develop employee guidelines for sustainable use and disposal of IT assets • Develop marketing messages that demonstrate commitment to sustainability • Inter-organisational communicate about sustainability-related issues

8. Roadmap to Sustainable IT2. IT Asset Management • ACTION: Customers will need to partner with vendors to perform IT Asset Management • Creates opportunities for optimisation • Comprehensive IT Asset Management relies on: • Assessing user profiles • Maintaining accurate asset registers • Establishing predictable usage patterns.

9. Roadmap to Sustainable IT2. IT Asset Management • Example: Software licensing activities

10. Roadmap to Sustainable IT2. IT Asset Replacement Strategy • ACTION: Customers will need to partner with vendors to develop an IT Asset Replacement Strategy • Complement IT Asset Management • A comprehensive IT Asset Replacement Strategy incorporates options for: • Product reuse • Trade-in • Recycling • Consider: • Capital costs • Operating costs

11. Roadmap to Sustainable IT2. Initial Engagement • Product service offerings • Well-defined • Modular • Rapid or gradual transition

12. Roadmap to Sustainable IT2. Initial Engagement Number of offerings deployed and integrated Benefits per dollar invested

13. Roadmap to Sustainable IT2. Initial Engagement • ACTION: Identify which offerings are already deployed

14. Roadmap to Sustainable IT2. Initial Engagement • ACTION: Construct the subsequent phases of the transition • Consider: • Performance expectations • investment expectations

15. Roadmap to Sustainable IT3. Data Centre Considerations • ACTION: Customers will need to partner with the vendor to continuously review the data centre’s design and operation to ensure that energy efficiencies are maximised. • Consider: • Floor design • Intelligent building components • Server power consumption

16. Roadmap to Sustainable IT3. Data Center Considerations

17. Roadmap to Sustainable IT3. Business Continuity Considerations • Energy efficiency must consider more than energy consumption • Example: Benefits of cold and hot standby • How fast do the servers need to respond? • Are the server resources shared?

18. Successful Sustainable IT Call to Action

19. Successful Sustainable ITKey Actions • Customers can maximise success by performing several key actions • Develop Understanding and Acceptance • Engage in Support Activities • Contribute to Continuous Improvement

20. Successful Sustainable IT 1. Develop Understanding and Acceptance • Poor understanding of the concepts and expected performance often compromises success • Misunderstandings • Unrealistic expectations • Customer resistances and fears

21. Successful Sustainable IT 1. Develop Understanding and Acceptance • A. Misunderstandings • Misunderstandings arise from: • Ambiguous definitions • Inconsistent language • Generalised language • Unspoken agreements • Misunderstandings can lead to costly disputes and performance underachievement

22. Successful Sustainable IT 1. Develop Understanding and Acceptance • A. Misunderstandings • Example: New Hampton Inc. • “Lessor[vendor] would not ‘unreasonably withhold’ its consent for New Hampton to sublease equipment to another firm” • New Hampton was withheld from adding memory to its leased mainframe

23. Successful Sustainable IT 1. Develop Understanding and Acceptance • A. Misunderstandings • ACTION:Customers will need to plan and negotiate using representatives from: • Accounting • Legal • Operations • Treasury • Top management

24. Successful Sustainable IT 1. Develop Understanding and Acceptance • A. Misunderstandings • Consider especially: • Subleasing • Parts substitution • Small-ticket product substitution • Modifying performance requirements • Performance measurement • Compensation

25. Successful Sustainable IT 1. Develop Understanding and Acceptance • B. Unrealistic expectations • Unrealistic expectations arise from: • Misguiding information • Focussing on technology rather than business issues • A lack of metrics ROI and performance metrics • Excessively ambitious technology objectives • ACTION:Customers will need to partner with vendors to provide comprehensive employee training on the concepts and expected performance

26. Successful Sustainable IT 1. Develop Understanding and Acceptance • C. Customer resistances and fears • Resistance to changing internal processes and shifting from a product ownership model to a product service model. • “Employees were convinced that they were doing a good job and because of that misinterpreted new initiatives as a personal affront to their work.” • ACTION: Employee training should: • Explain the concepts • Justify the benefits

27. Successful Sustainable IT 1. Develop Understanding and Acceptance • C. Customer resistances and fears • Fear of a high perceived risk in changing a reliable and working IT system. • ACTION: Employee training should: • Explain the Roadmap • Explain the option to deploy in manageable and cost-effective phases • Explain that the performance of each offering can be analysed before progressing

28. Successful Sustainable IT 1. Develop Understanding and Acceptance • C. Customer resistances and fears • Fear of forfeiting control of critical and security processes. • ACTION: Employee training should: • Explain the transparent communication processes • Explain the shared management processes • Explain the cost savings from avoiding integration with legacy processes

29. Successful Sustainable IT 2. Engage in Support Activities • Support activities include: • Acquiring the support of upper management to facilitate changes • Forming project teams to manage, develop and integrate new activities • Using short-term successes to demonstrate the effectiveness • Striving for continuous improvement • ACTION: Customers will need to cooperate with vendors to engage in support activities

30. Successful Sustainable IT 3. Contribute to Continuous Improvement New deployments in Australia Lessons towards customisation for the Australian market • ACTION: Customers will need to partner with vendors to collect and release performance information for reporting and case study development

31. Successful Sustainable IT 3. Contribute to Continuous Improvement • ACTION: Customers will need to allocate a portion of the IT budget on IT innovation