Computer Basics and Care Computer Basics and Care

1. Computer Basics and CareComputer Basics and Care

2. Plan • Basic computer use • Folder navigation • Internet/using Google Chrome • Microsoft Word • Computer care

4. Mouse • Trackpad: • Drag finger on it; moves cursor around • Left Button: • Single click– does an action; depends on object that was clicked • Double click– selects/opens object • Click and drag– highlights or drags object • Right Button– opens a menu of related options for clicked object • Scrolling – moves page up/down and left/right

5. Mouse • Buying a separate USB or wireless mouse is a choice • UBS optical mouse: $9.99 – 29.99 • Wireless optical mouse $24.99+ • The two laptop mouse buttons are the same as on a regular mouse

6. Turning Computer On and Off • Turning on: • Power Button: press the button at the top-right of the keyboard to turn computer on • Turning Off: • Click Start Button> Shut Down

7. Turning Computer On and Off • Sleep: • Computer on low power • Turning computer on is immediate • Hibernate: • Doesn’t drain battery • Computer turns on again faster • Computer goes into hibernate if it runs out of battery while on • Programs and work that were open stay open

8. The Desktop • Desktop: • The desktop is the main screen on your computer where icons to various programs, files and folders are for easy access to them

9. Taskbar • Is always shown • Launches some programs • Placeholders for open programs • Notification Area • Tracks status of computer (internet, battery, etc)

10. Notification Area • Tracks status of computer • PC Issues: Problems with computer (outdated antivirus, etc) • Battery: Battery or power cord, battery power remaining • Internet: Whether computer is connected or not • Volume: Controls sound level • Time and Date: Current time and date

11. Start Button & Start Menu • Start Button: • Opens the Start Menu • Start Menu: • the central launching point for programs and folders

12. Windows • Programs and files appear in windows • All windows have the same three buttons at the top right

13. Windows • Three buttons in top right of all windows are: • Close: causes the window to disappear completely • Maximize: enlarges window so it takes up entire screen • Minimize: hides window until it is accessed through the taskbar

14. Programs • Run by user to complete a task • Most common examples are Word and Internet Explorer • Will cover how to use Word and Google Chrome

15. Files and Folders • Files contain data that users and programs use • Pictures, videos, music, and reports are examples of files • Folders are used to organize files • Computer already divided with folders • You can make new ones for better organization

16. More About Folders • Folders can have more folders inside them • Common folders are Documents, Downloads, Pictures • Desktop also considered a folder • Folders opened from Start Menu; their names are listed on the right side of the Start Menu • Most common icons used to represent a folder:

17. More About Files • Different types of files • All have different extensions, which help the computer figure out what type of file it is • Can be opened by specific programs • Pictures: .jpg, .png, .gif, .bmp • Music: .mp3, .wma • Text: .doc, .docx, .txt, .rtf • Programs also files: .exe

18. More About Files • No two files in the same folder can have the same name and extension • Each extension has a unique icon • Examples: • File written in Word, .docx: • Picture in JPEG format, .jpg: • Geogebra file, .ggb:

19. Navigating Folders • All files stored in a specific place • Files can be found by remembering their path • Path acts as a file’s address • Most common path is C:\Users\Student\Documents • This means: Open the C: folder, then the Users folder inside C:, then the Student folder inside Users, etc

20. Organizing Files and Folders • Files and folders can always be moved to different places, renamed, or deleted • New folders can always be created anywhere

21. Create a New Folder • Create a new folder: • Open the folder inside which you want to create the new folder • Right click in the white space, hover cursor over New, then click Folder • Name the new folder

22. Create a New File • Can be done two ways: • Similar procedure to creating a new folder: open folder in which new file will be created, right click the white space, hover over New, then click the type of file you want to open • Open the program that works with the kind of file you want to use, then save the new one through there • Example: Open Microsoft Word if you want to write a report, and save the report through Word.

23. Moving a File/Folder • Several ways to do this: Dragging, Cut/Paste, Copy/Paste • In order to drag: Open the folder that contains the file/folder you want to drag, and in another window, open the folder inside which you want to move the target file/folder. Then, click and hold down the left mouse button on the file/folder you want to move. Next, while still holding down the left mouse button, move the cursor into the destination folder. Finally, release the button. • When dragging, be careful not to release the button while the cursor is hovering over a folder, or else the target file/folder will go into the folder you were hovering over.

24. Moving a File/Folder: Cut, Copy, and Paste • Computers have a temporary storage area called the Clipboard; you can’t see or find this area anywhere, but you can use it • When you Cut a file/folder, you’re putting it on the Clipboard and deleting it from its original location • The Clipboard can usually only hold one thing at a time, so be careful when cutting – if you cut something, and then place a new thing on the Clipboard through Cut or Copy, then you’ll lose the object that was originally on the Clipboard • When you Copy a file/folder, you’re putting it on the Clipboard while still leaving it in its original place • When you use Paste somewhere, you’re placing whatever is on the Clipboard in the area that you Pasted at. • If you don’t use Cut/Copy to change the Clipboard, then Paste will continue to use the same thing over and over again • If you try to Paste something from the clipboard that doesn’t match what the area you’re pasting into holds (for example, trying to paste a music file into an image program), then Paste will do nothing.

25. Rename a File or Folder • Open the folder that contains the file or folder you want to rename • Right click the file or folder you want to rename and click Rename • Type the new name and hit Enter • Certain characters aren’t allowed to be in a filename, such as “?” • Some files/folders may not allow you to rename them, and some names can’t be used • This is rare, and probably won’t happen to you

26. Editing Files • Refers to changing some words on a report you made, drawing on a picture you have, etc • Edit a file: open the folder the file is in and double click it; the program used to edit that file will open • Alternatively: open the program you will use to edit the file, then open the file in that program

27. Deleting Files/Folders • Open folder that contains file/folder you want to delete, then right click what you want to delete, then click Delete. • A small window will pop up asking if you want to send the file/folder to the Recycle Bin; click Yes. • Deleting a folder also deletes everything inside of it

28. Deleting Files/Folders • Things in Recycle Bin can be recovered later; they are not fully deleted, and will still take up space on the computer • If you want to permanently delete something (which will free up more space), then do the above steps. Then, go to your Desktop, double-click the Recycle Bin, and click “Empty Recycle Bin” in the new window that pops up • Another window will pop up asking if you want to permanently delete what’s in the Recycle Bin; click yes.

29. File and Folder Properties • This is information about a file or folder • For files, this includes the file’s extension, the date and time that file was created, file’s path and size, etc • For folders, this includes the date and time it was created, the number of files and folders inside, etc

30. File and Folder Properties • Two ways to find out these properties. • First way: Open the folder that contains the file/folder you want to know about. Then, hover your cursor over the name of the file/folder; after a second or so, the properties will appear next to your cursor • This way only shows a little information

31. File and Folder Properties • Second way: open folder that contains the file/folder you want to know more about, then right click the file/folder you want to know about, then click Properties (at the bottom of the pop up menu) • A small window will pop up that lists all the properties • This way shows you all the information you can find on a file/folder’s properties

32. Browsing the Internet • First, make sure computer is connected to the Internet • This should also be done for other programs that need an Internet connection (such as Avast!) • Doing this can be done by checking Notification Area. The Internet icon will look like one of the following: • Not connected: Open the wireless menu and pick a connection • Limited connection: Means you’re connected, but the connection isn’t fully working. Usually means you should open Chrome to complete an agreement (for example, clicking “I Agree” at UCF) • Connected: Means you’re fully connected • The more white bars you see, the stronger your Internet connection

33. Browsing the Internet • Open up Google Chrome, which is an Internet browser • This can be done by clicking the Chrome logo on the taskbar: • If you’re at UCF, the Wireless Guest Access page will appear. Simply scroll to the bottom of the page and click “I Agree” to start browsing the Internet. If all goes well, Google should appear in the window.

34. Webpages • A webpage is a place on the Internet that has content • The large space in the middle of Chrome’s window shows a webpage’s content (such as text, pictures, videos, etc) • When you browse the Internet, you move through a series of webpages

35. Using Chrome • The blue area at the top of Chrome contains the options you can use • Back button: Loads the last page you were on onto Chrome • Forward button: If you used the back button, then this will load the page you were on before you used the back button • Won’t work if you go to a new page after using the back button

36. Using Chrome • Refresh button: Reloads the page you’re on • Most webpages don’t automatically refresh; this means that, if something has changed since you first loaded the page, then you won’t see the change until you use this button • Refresh can sometimes make a page load more quickly if it is loading too slowly • Bookmark button: Saves the address of the webpage you’re on into one of Chrome’s folders • Useful if you find a webpage you like or find handy

37. Using Chrome • Web address/URL: Similar to a file’s path, every webpage has a specific location on the Internet; URL represents the webpage’s address • The white bar where you see the URL is called the address bar • Tabs: The white area at the top of Chrome is called a tab • Multiple tabs with different webpages on them can be open at the same time • In order to make a new tab, click the “+” sign at the right end of your current tabs • In order to close a tab, click the little “x” on the right end of the tab you want to close

38. Using Chrome • Bookmarks bar: Blue area under the address bar that has some names and icons; contains bookmarks, which instantly take you to a webpage when clicked • If you hover the cursor over a bookmark, the URL it’s connected to will show • You can save new bookmarks here through the bookmark button (if you tell it to save to the bookmarks bar) • Other Bookmarks: Bookmarks can also be saved inside this folder • They won’t appear until you click “Other Bookmarks” • You can make new bookmark folders to organize them better

39. Using Word Click the Start Button, then click all Programs, then scroll down to the Microsoft Office folder. Click on it, and then click Mircosoft Word 2007

40. Using Word • Word will appear on the screen; you can type whatever you wish inside the large white space • To open a file, click on the button on the top-left (called the Office Button): Then click on Open; a small window will pop up. Navigate to the folder that has what you want to open, and the double-click on that file. • To save a file (which will save any changes you made to an existing file, or create a new one if you started from scratch), click the Office Button and then click Save

41. Computer Care

42. Power Cord • Use the power cord whenever possible • Bring your power cord to every meeting • More fragile than it looks; handle with care • Use a surge protector when possible to protect the computer when a voltage surge occurs • When storing, fold the cable and hold it in place with the rubber strap on the power supply • Charge the computer every night before PROFIT meetings

43. Power Cord Safety • Unplug the cord by grabbing its end, and not the wire • Plug it in all the way • All parts plugged in all the way • Do not place anything on top of the cord, including your chair • Do not roll your chair over the cord

44. LCD Screen • Do not touch • Do not mark with pens and pencils • Opening: Lift lid carefully, using the plastic parts around the edge and do not touch the screen • Do not expose to extreme temperatures • Do not leave in the sun, near open flame, near the stove/oven, or any high-heat area • Do not lift the laptop by the screen • Do not allow magnets to come near the screen • Do not drop • Do not over-open

45. Cleaning • Use a dry, microfiber cloth to gently wipe dust off the screen • Do not use water, alcohol, or Windex to clean the screen • Office supply stores sell LCD cleaning kits • Use a dry cloth to clean all the other parts of the computer • Use compressed air to clean dust out from under the keyboard keys • A parent will need to purchase compressed air and observe while you use it

46. Carrying and Storing • We recommend a well padded laptop carrying case to put the laptop in • Store the laptop in its well padded case when not in use and not traveling • When storing, make sure that the computer is off, and not in stand-by or hibernate mode • When carrying the computer make sure the lid is closed, and the computer is fully shut off. • Moving the computer while it’s on can destroy some hardware and ruin your files • Moving it while the screen is open could damage it, especially if it’s dropped • Don’t drop the computer

47. Food and Drink • Do not eat or drink near your laptop • Spilling anything on these computers will damage them, and most of the time, beyond repair • Value: These laptops, with the software installed, are worth $1,000. If lost or damaged it will not be replaced

48. Pets • Do not allow any pets near the computer • They may knock things over onto the computer, or knock the computer off the desk • Their fur and bodily fluids will damage the computer • Do not allow any pets near the power cord • It is unsafe to allow them to play with the cord or chew on it • If they bite or claw through the cord, they risk dying of (or at least being severely injured from) electrocution • The cord will also be damaged beyond repair

49. Automatic Updates • Sometimes you will get pop-ups indicating you need to update one of your programs • Windows normally updates by itself, but might ask you to restart the computer • Updates that are safe to accept: Adobe, Java, Avast!, Chrome • Note: Microsoft Antivirus is not a real program, do not download it. • The Software Issues icon on your Notification Tray will give you more information about updates and other problems:

50. Unauthorized Websites • These are websites that aren’t related to PROFIT or school • Do not go to unauthorized websites • Do not download anything from such websites • This includes music, videos, programs, and pornographic material