Whose job is it anyway?

1. Whose job is it anyway? • Once were 4 people named: • Everybody, Somebody, Nobody and Anybody. There was an important job to be done and Everybody was asked to do it.

2. Whose job is it anyway? Everybody was sure Somebody would do it. Anybody could have done it, but Nobody did it. Somebody got angry about that, because it was Everybody’s job Everybody thought Nobody could do it but Nobody realised that Everybody wouldn’t do it. It ended up that Everybody blamed Somebody when Nobody did what Anybody could have done!

3. Presentation Skills

4. Introduction • Some people are good public speakers and some are not - part of it comes with training and experience, • Whatever the ability of the student, to be successful, he/she needs to: • know what he/she’s talking about • prepare what he/she’s going to say (or be very quick thinking so it can be made up as he/she goes along) • For inexperienced public speakers (i.e. you) preparation is key. If the presentation has been well prepared it will make it much more likely to go well.

5. Preparation Skills The material as a presentation Visual aids The venue The presentation team flow Know the audience

6. Organise the Material Know the subject • Don't just read from the slides!!! Select the material • Don't try to cram too much in • Select two or three key points • Make the points you want to make • Don't use too much jargon

7. Organise the Material Make the point Support the point Move logically to the next point

8. Organise the Presentation Introduction: • Yourself (or the team) • Your subject • Your purpose • The structure or order of your presentation • When the audience can ask questions

9. Organise the Presentation Development • Don't try to do too much • Space out your points • Present the points in a logical order • If handing over… introduce Conclusion • Sum up • Don’t introduce new material • Keep it interesting

10. Visual Aids Make presentations easier • Give the audience something to focus upon • Give the presenter something to base the talk around • Make sure they don't distract the audience from the topic you are presenting • Make sure the audience does not just read the slides and ignore your comments

11. Types of visual aids Dynamic • blackboard • whiteboard • flip chart • unprepared OHP slides • Can be altered in front of the audience • The mechanics can get in the way • Make sure writing doesn’t take too long • Disastrous if you do not know the subject

12. Types of visual aids Static • overhead projector slides • 35 mm slides • overhead projections from computer • prepared in advance • not good for interaction • the audience can focus on the wrong part of the slide

13. Types of visual aids Overhead projections from a computer • needs expensive equipment • can have a poor quality image • often go wrong • practice with projector is generally hard to arrange External Images • video, film • objects, actors

14. Slides Don't put too much on a slide +--------++-----+ +-----+ +------------------------------------+too much )(*)( ^*^%&$&%£&%*&)*)(*)_*_)*_)*)_*¦ +--¦ +------+---------------------------------+ ¦-----+ +-----+ ¦ ¦ ¦too much no one can be bothered to read it all ¦ ¦ +-----+ ¦fdgbfb fgn gfm hg m htjyykiiPngygnyjjnyjyjj67j76

15. Slides Make the letters and pictures big enough to be read (32 point) • Make sure it can be read (24 point) • Make sure it can be read (20 point) • Make sure it can be read (16 point) • Make sure it can be read (14 point)

16. Slides Gradually • reveal • the • slide Overlays Incremental versions

17. Slides Keep a consistent style: • Headers and Footers • Logo • Fonts:

18. Slides Use pictures and graphs “A picture is worth a thousand words…”

19. 1st Qtr 100 50 0 3rd Qtr Slides But not to many types 4th Qtr

20. Slides Too many different fonts just look SILLY (anyone with the relevant physical faculties can use a graphics package,and they do!)

21. Slides So don't do too many special effects (anyone with power point can think they are a special effects artist,and many do!)

22. The Venue Book the Room Arrive in good time Check equipment is working and present Arrange Seating Check for the sun/lights shining on slides Check the sound quality

23. The Presenters Rehearsal: • Check the overheads can be read at the back • Check you can be heard at the back • Check that the presentation fits in the allocated time Agree the roles for each team member

24. The Audience The Audience • Invitations • Advertising • Refreshments

25. The Actual Presentation Follow the plan • Talk to the audience • Don’t stand frozen to one spot • Don’t look like you’re reading a script • Don’t mumble, talk to the floor, or worse • Slides: • Give the audience time to look at them • Be careful not to stand in front of it Switch it off when it is not needed Questions????