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Review of the Cost of Administering the Education System in Wales – Phase 1 –

Director of Finance Conference 1 st July 2010. Review of the Cost of Administering the Education System in Wales – Phase 1 –. PURPOSE.

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Review of the Cost of Administering the Education System in Wales – Phase 1 –

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  1. Director of Finance Conference 1st July 2010 Review of the Cost of Administering the Education System in Wales – Phase 1 –

  2. PURPOSE “…we must review the real cost of administering education across Wales. It is imperative that we reduce the bureaucracy and streamline the education system to make it lean and effective to benefit our learners. “I believe we can do things more smartly and simply in Wales. We need to make sure we make the best use of the resources available to us. Major performance improvement and better efficiency from our education providers is the key to us getting more funding to the front line.” Leighton Andrews, Minister for Children, Education and Lifelong Learning.

  3. Analysis of Spend Estyn, 13, 0.3% Careers companies, 42, 1% HEFCW, 3, 0.07% DCELLS, 34, 0.7% Non - delegated LA, 807, 19% HE institutions, 1,028, 25% FE institutions, 392, 10% Delegated to schools, 1843, 44% £’000

  4. Standard process model Front Line Services Management & Initial Customer Initial Customer Initial Customer Initial Customer Workforce Planning & Assess & Decide Assess & Decide Scheduling Assess & Decide Assess & Decide Service Delivery Administration Administration Service Delivery Administration Administration Contact Contact Supervision Contact Contact Scheduling Management & Management & General General Management & Management & General General Assessment Assessment Enquiry Handling Enquiry Handling Learning and Teaching Service Delivery Curriculum Development Workforce Planning Assessment Assessment Enquiry Handling Enquiry Handling Service Delivery Service Delivery Workforce Planning Workforce Planning Supervision Supervision Administration Administration Supervision Supervision Administration Administration Processing Requests Timetabling & Workforce Recording & Data Recording & Data Workforce Workforce Recording & Data Recording & Data Approval of Service L and T support Allocations Approval of Service Approval of Service and Applications Scheduling Scheduling Entry Entry Scheduling Scheduling Entry Entry Billing & Receiving Billing & Receiving Billing & Receiving Billing & Receiving Managing Enrolment & Progression Research and KT Payments Payments Appointments Payments Payments Non - teaching services Strategic & Support Services Strategic & Support Services Strategic & Support Services Strategic & Support Services Property, Estates and Marketing, PR & Legal Advisory Procurement and Marketing, PR & Legal Advisory ICT HR ICT HR Property Management Communications Services Contracting Communications Services Property, Estates and Procurement & Marketing, PR & Procurement & Marketing, PR & ICT HR Legal Advisory Services ICT HR Legal Advisory Services Facilities Management Contracting Communications Contracting Communications Financial Financial Financial Financial Asset Management Strategic Support Strategic Support Health & Safety Health & Safety Stores & Distribution Stores & Distribution Payroll Services Payroll Services Strategic Support Strategic Support Health & Safety Health & Safety Stores & Distribution Stores & Distribution Payroll Services Payroll Services Management Management Management Management Financial Financial Financial Financial Asset Management Strategy & Policy Strategy & Policy Health & Safety Health & Safety Stores & Distribution Stores & Distribution Payroll Services Payroll Services Strategy & Policy Strategy & Policy Health & Safety Health & Safety Stores & Distribution Stores & Distribution Payroll Services Payroll Services Management Management Management Management QA, PM and Supporting the Stakeholder Project and Risk Management & General Supporting the Supporting the Project and Risk Management & General Workforce Scheduling Workforce Scheduling Improvement Democratic Core Management Management Supervision Administration Democratic Core Democratic Core Management Supervision Administration Stakeholder Supporting the Business Information Business Information Project and Risk Management & Supporting the Supporting the Business Information Business Information Project and Risk Management & Workforce Scheduling General Administration Workforce Scheduling General Administration Management Democratic Core Supervision & Reporting & Reporting Management Democratic Core Democratic Core Supervision Management & Reporting & Reporting Workforce Workforce Planning Planning PricewaterhouseCoopers LLP

  5. Total Cost Total allocation £000 Access 151,640 Learning and Teaching 1,815,139 Other service delivery 1,011,672 Service Management 380,896 Strategic and Support Services 803,559 Total 4,162,906 Cost – Total Allocation - Summary Support Cost 32% Service Cost 68%

  6. FTE – Total Allocation - Summary Support FTE 25% Service FTE 75%

  7. Spread of Results

  8. Simplify Governance

  9. Standardise and Share Provision

  10. The Impact

  11. NEXT STEPS…

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