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Student Organization Leadership Fall 2014 Meeting

Student Organization Leadership Fall 2014 Meeting. Jennifer Wegner Assistant Director, Student Affairs. Contact Information. Jen Wegner jwegner@umich.edu @ wegnerjen http://studentorgs.engin.umich.edu

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Student Organization Leadership Fall 2014 Meeting

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  1. Student OrganizationLeadership Fall 2014 Meeting Jennifer WegnerAssistant Director, Student Affairs

  2. Contact Information Jen Wegnerjwegner@umich.edu@wegnerjen http://studentorgs.engin.umich.edu 734-647-7155 (office)143 Chrysler Center (bring your Mcard)Office Hours: 4:30-6p on Wednesdays beginning Oct. 1

  3. Office Staff to Know… April RaymondAdministrative Assistantaprilmra@umich.edu Julia HeckGraduate Internheckjul@umich.edu Engineering Leader List: enginleads11@umich.edu

  4. UMEC Presentation (5 minutes) UMEC (University of Michigan's Engineering Council) is the student government for engineers at the University of Michigan. We ensure that students have a voice on campus, whether they have a concern or they would like to join one of our committees. Our responsibilities range from providing funding for student groups to putting on Springfest. We hold monthly meetings that anyone is welcomed to attend and participate. These meetings determine what UMEC should focus on, as well as give groups a chance to announce anything to those in attendance. http://umec.engin.umich.edu/ http://umec.engin.umich.edu/funding.html

  5. North Campus Composting Olivia Marshall, MS CEE, omarsh@umich.edu Student Sustainability Initiative (SSI) Board Member Zero Waste Program • Fill out form • Pick up materials (bullpen) • Compost event • Dispose of bags in EECS loading dock • Return left over materials (bullpen) First time on North Campus 

  6. Maize Pages Registration • Must be completed by September 30 • SSOs must submit renewed sponsorship agreement • Utilize event postings, roster, document storage, service hours, election process • http://maizepages.umich.edu

  7. VSOs: Sponsored Events • Option for VSOs to receive full University benefits for specific events • Sponsored Events must align with College mission & strategic efforts • Work with OSA to complete documentation • Agreements must be completed in ADVANCE of event

  8. Sponsored Event Examples • Conference Attendance • Conference Hosting • ANY programs with minors under 18 on campus • Collaborations

  9. Sponsored Event Documentation • Event Sponsorship Agreement • Preliminary Budget • Proposed Event Summary • Itinerary/Agenda • Final Budget Report (30 days post event) • Summary Report (30 days post event)

  10. SOAS • Shared Services Transition • North Campus Location Hours • Wednesdays, 12:15-5p • AP Changes • Net ten day for vendor payments • Net four day for reimbursements

  11. P-Card Use • Expenses over $150 • Complete p-card form (available through studentorgs.engin.umich.edu) • Must be done at least 5 days in advance • Request evaluated w/response in 48 hours • Reconciled to your SOAS account

  12. Funding Opportunities • College of Engineeringhttp://studentorgs.engin.umich.edu • UMEC • CSG • Special Grant Opportunities

  13. Receiving Tax-Receipted Gifts • VSO=only with Sponsored Event Agreement on file with OSA • SSO=work with OSA or Office of Advancement Services • Required to process: • Check made payable to University of Michigan • Written documentation • Envelope (date stamp) • Do NOT process through SOAS

  14. Sharing Events • College Calendar • New Student Org Website Option • Digital Signage • Community Events/Announcement • Social Media

  15. College Calendar Photo Contact Box Required for your Student Org Walgreen Center, outside of Arthur Miller Theater Must be attended by president/PR lead

  16. Student Organization Websites • Michigan Engineering branded websites for SSOs and VSOs • Supported through CAEN • Training available http://caen.engin.umich.edu/web/publishing/google-sites/studentorgs

  17. Digital Signage • At least 5 days in advance • Up to 14 days prior to event • Flyer size: Portrait Orientation, 8.5x11 • Poster size: Landscape, 20”x9” or 1920 by 875 pixels • PDF preferred • Include event title, date, time, location, contact • Fonts 18 pt or larger • Image resolution 300 dpi • Submit to ajsko@umich.edu

  18. Community Events/Announcements • studentcommunications.engin.umich.edu Events posted require the photo contact box to be established for your organization

  19. Social Media #UmichEngin • Facebook: Michigan Engineering • Twitter: • @UMEngineering • @umichstudents • @umich • @michiganalumni, • @MConneX • YouTube: Michigan Engineering • Instagram: @MichiganEngineering Mention UMEngineering/Michigan Engineering

  20. Working with Industry • Looking for ways to strengthen your industry connections? • Want to create professional development opportunities for your members? • Employers value your partnership & want to support and engage your members

  21. ECRC Support ECRC regularly receives requests for referrals to student organizations. To be included in the ECRC referral list of student orgs offering events for employers you must contact the ECRC directly.

  22. ECRC Workshop • Advice on best practices: • communicating with employers • planning employer events and promoting your brand through these events and partnerships • Come prepared to share your successes and challenges!

  23. CoE Travel Policies • Funding is available • Domestic Travel • Must use U vehicles • Complete domestic travel registration:studentorgs.engin.umich.edu • International Travel must be sponsored • If VSO, sponsored event agreement required • Go Blue, Go Abroad Workshop on October 28

  24. Working with Minors SPG 601.34 • New University Policy • Register program • Follow the established Code of Conduct • Agree to criminal background screening of all faculty, staff, students and volunteers • Use university-provided templates for participant forms • Agree to have faculty, staff, students, and volunteers complete required training • Adhere to all reporting obligations

  25. SPG Compliance • All sponsored student organization activities • All VSO on-campus events and programs • Must be sponsored • Must follow SPG • Link off the studentorgs.engin.umich.edu website to complete program registration • Background checks

  26. Future Opportunities • Fall & Winter Student Org Series • Sophomore Emerging Engineers Program (November start) • Leadership Weekend 2015 (January 31-February 2) • Dean Munson’s Office Hours • Center for Campus Involvement North Campus Hours: • 11-2p, Monday-Friday in Pierpont Commons

  27. Contact Information Jen Wegner jwegner@umich.edu734-647-7155 (home)@wegnerjen 143 Chrysler Center (Mcard swipe)Starting in October, office hours 4:30-6p on Wednesday

  28. engin.umich.edu

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