1 / 10

SMARTFIND EXPRESS

SMARTFIND EXPRESS . EMPLOYEE ABSENCE REPORTING SYSTEM SUBSTITUTE ASSIGNMENTS . REGISTRATION AND ASSIGNING PIN. Register by calling: 804-7055 Access # is your employee ID # without leading zero’s (ex: 001234 = 1234) Press * (Star Key) after entering ACCESS #

tracen
Download Presentation

SMARTFIND EXPRESS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SMARTFIND EXPRESS EMPLOYEE ABSENCE REPORTING SYSTEM SUBSTITUTE ASSIGNMENTS

  2. REGISTRATION AND ASSIGNING PIN • Register by calling: 804-7055 • Access # is your employee ID # without leading zero’s (ex: 001234 = 1234) • Press * (Star Key) after entering ACCESS # • When prompted for PIN #, enter ACCESS # again and press the * (Star Key) • Complete registration instructions • Assign numerical PIN # of your choice when prompted

  3. ACCESSING THE SMARTFIND SYSTEM • Phone Access: 804-7055 • Web Access : www.neisd.net Select link …..SmartFind Express Log in: Access # (Employee ID #) PIN # System is available 24 hours/7 days per week Use PIN recovery or “trouble signing in” option if you forget your PIN #; PIN # is e-mailed to your district e-mail address

  4. CREATING ABSENCES • ½ or whole day: Morning end time: 11:59 am (verify am & pm) Afternoon start time: 12:05 pm • Record absence whether a substitute is needed or not • Substitute needed (ask admin./supervisor) • Reason for absence • Special instructions (ex: arrival time) or attach lesson plans • Job #

  5. LOCAL SICK/STATE SICK/OTHER LOCAL SICK/STATE SICK: PERSONAL ILLNESS FAMILY ILLNESS (Immediate family) DEATH IN FAMILY (Allowed up to 10 days; refer to district policy) MATERNITY/ADOPTION/PARENTAL (Absences must be recorded in SmartFind for FMLA) OTHER: JURY DUTY/SUBPOENA (Must be issued a formal subpoena) MILITARY LEAVE

  6. PERSONAL LEAVE PERSONAL BUSINESS – DEC (LOCAL) • Discretionary Leave – Must be approved in advance by your supervisor • No more than 3 consecutive days allowed at one time • Not allowed on the day before or after a school holiday • Request for an exception must be submitted in writing to immediate supervisor and the Superintendent or designee VACATION/NON-WORK DAYS (Only for those who qualify for this leave)

  7. SCHOOL BUSINESS LEAVE Ask Principal’s Administrative Assistant or Bookkeeper for “type” of Staff Development Leave (see below) • Staff Development (Substitutes are District department funded) Staff Development assigned by Central Office departments, where pre-registration is entered into A-Train           • Staff Development (Substitutes are Campus funded)  In house Staff Development, or Principal assigned           • Staff Development (Substitutes are Campus Title I funded)  Assigned by Principal using Title I funds       • Campus Directed Activity (Substitutes are Campus funded)   Field trips, TAKS monitor, bus driver, school/teacher observation, etc.           • District Non-Athletic Activity (Substitutes may be Campus/District department funded)   Young Masters, Night Gallery, Fine Arts, ROTC, Band, Dance, etc.           • Athletic Activity (Substitutes are District department funded for Required Athletic events)

  8. SUBSTITUTES • No substitute required • Specify a particular substitute or if prior arrangement is made with the substitute …enter substitute’s phone # • Substitute is called and assigned by SmartFind • Notify team leader (dept. head, supervisor, etc.) • Substitutes are called during weekdays (in advance) from 6:00 pm to 10:00 pm . Weekends from 3:00 p.m. to 10:00 p.m., as well as, day of assignment starting at 6:00 am

  9. VERIFICATION OF LEAVE ABSENCE FROM DUTY REPORT • Verify Information • Sign

  10. HR SUBSTITUTE OFFICE • Ruben Mendez , Human Resources Specialist 407-0475 • Peggy Schmoekel, Human Resources Clerk 407-0476 • Monica Pena, Human Resources Coordinator 407-0463 Monday through Friday 7:00 am to 4:45 pm

More Related