Data and Reports

1. Data and Reports Janet Botnen

2. Agenda Day 1

3. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed each month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

4. Data and ReportsConvicted Felon Notification • History: • January 2006 AOC begins automatically reporting to OSOS through SCOMIS • Answer ID 1531: Restoring voting rights to convicted felons – the Madison Memorandum Decision and current status. • Documentation: • Answer ID 1439: How the Secretary of State’s office is notified about felony convictions/restoration of voting rights. • Answer ID 1449: Docket entries transmitted to the Secretary of State for Convicted Felon Notifications. • Court Resources/Manuals/SCOMIS Manual/Convicted Felon Notification. • Court Resources/Manuals/SCOMIS Manual/Prepare SCOMIS Labels & Reports/Convicted Felon Report.

5. Data and ReportsConvicted Felon Notification • Procedures put into place: • AOC transmits convicted felon information nightly to OSOS, based on specific Docket codes entered in SCOMIS. This includes ALL of the report options available on the Convicted Felon and Restoration of Voter’s Rights Report page of the Inside Courts Web site. • On a regular basis, each superior court prepares a report selecting ALL of the report options and emails the resulting PDF document to its County Auditor. • On a monthly basis, each superior court prepares a report selecting the FIRST FOUR report options and emails the resulting PDF document to the Department of Licensing (DOL) at this address: firearms@DOL.wa.gov, with the subject line reading, for example: “Adams County March Firearm Report.”

6. Data and ReportsConvicted Felon Notification Additional Resources: • Answer ID 1347: Re-generate a Convicted Felon Report • Answer ID 1453: PowerPoint presentation on Convicted Felon Notification. • Answer ID 1489: Getting my voting rights restored.

7. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed each month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

8. Data and Reports – PCN Reporting Resource Answers in eService • Answer ID 718: Recording a PCN number on a superior court criminal or juvenile offender case. • Answer ID 1448: PCN implementation dates for counties in Washington State. • Answer ID 1318: What is the PCN (Process Control Number) recording and transmission process for superior courts? • Answer ID 1446: What happens if there is no PCN information on a case for a person who was fingerprinted or booked into jail? • Answer 1447: What can I do if my court is not receiving PCNs? • Answer ID 1450: WASIS Disposition Transfer Report. • Answer ID 1452: How do I process a non-charge criminal or juvenile offender case if charges have not yet been filed? • Answer ID 1435: Guidelines for PCN entry on the SCOMIS Sentence screen

9. Data and Reports – PCN Reporting Resource Answers in the Online Documentation • Process Control Number Maintenance • Adding a Criminal/Juvenile Offender Case • Transfer of Disposition Information to WSP • Prepare SCOMIS Labels and Reports/WASIS Disposition Transfer Report

10. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed Each Month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

11. Data and Reports - Caseload • View the Caseload Reportswww.courts.wa.gov/caseload/ (public site) • Documentation:Court Resources/Caseloads on Inside Courts • Annual Deadlines: • Watch for e-mail from Jenni Christopher, AOC Research unit, regarding data entry guidelines for Caseload Reports. (See handout for latest communication sent 2/13/07) • Search for ‘caseload’ in the eService Center.

12. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed Each Month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

13. Data and Reports -Top 20 eService Answers Viewed Each Month • Each month, AOC sends to the court management and site coordinator ListServs, the Top 20 FAQs Viewed from the eService Centers on the Public and Inside Courts Web sites, with links to each answer. • The December 2006 list is in the handouts.

14. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed Each Month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

15. Data and Reports –DMS:Decision Management System When you have a change request for a JIS application: • Access the Decision Management System (DMS): Judicial Info System (JIS)/Decision Mgmt System on Inside Courts. • Follow the on-screen instructions to submit your request.

16. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed Each Month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

17. Data and Reports –Roadmap for the Case Management System (CMS) Current Reports on the acquisition of the statewide CMS: • Location: • Judicial Info System (JIS)/Projects & Plans/JIS Roadmap on Inside Courts Web site. • Scroll to bottom of page. • Click JIS Roadmap Bulletins. (Links to public site.)

18. Data and Reports • Convicted Felon Notification • PCN Number Reporting to WSP • Caseload Reports • Top 20 eService Answers Viewed Each Month • Decision Management System (DMS) • Roadmap for the Case Management System (CMS) • Brio/Hyperion Answers in eService

19. Data and Reports –Brio/HyperionAnswer in eService • Access the eService Center from any page of the Inside Courts Web site. • In the Search box, type brio (or hyperion, or data warehouse, or query, or exactly what your question is. For example: how do I create a query in hyperion? Then click Search.

20. Agenda Day 1 – Next Session