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Reports and Data Analysis

Medical Case Management Conference. 05 – 06 February, 2013. Reports and Data Analysis. Jennifer Schlinger, LCSW Medical Case Manager. Medical Readiness Classifications (MRC) Contract Requirements SITREP Electronic Database Systems Data Analysis Acronyms. Reports/Data Analysis.

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Reports and Data Analysis

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  1. Medical Case Management Conference 05 – 06 February, 2013 Reports and Data Analysis Jennifer Schlinger, LCSW Medical Case Manager

  2. Medical Readiness Classifications (MRC) Contract Requirements SITREP Electronic Database Systems Data Analysis Acronyms Reports/Data Analysis

  3. Medical Readiness Classification (MRC)

  4. Contract Requirements • SITREP • New Referrals • Active Cases • Closed Cases • Electronic Systems Data Entry • Must have access and knowledge of • Military Health Assessment (MHA) • DENCLASS • HRR • AVS • MEDPROS • Soldier Patient Locator (SPL) • eCase

  5. SITREP • Report turned in monthly prior to the In-Progress Review (IPR) and written according to Army standards • Contract requires that 90% of States/Territories/District submit SITREPS on time • Contractor will contact States to submit SITREP and elevate through existing chain of command to ensure timeliness of reporting

  6. SITREP • What’s included in the SITREP? • Soldier contacts • Cases opened for the month • Cases closed for the month • Percent of REFRADS • Records prepared for pre-mobilization • IDES packets sent to HSS • Scope of Work Issues

  7. SITREP • Where does the data come from? • eCase • Spreadsheets • Care Coordinators • HSS • DSS • Records Clerk

  8. Electronic Database Systems • All active cases, referrals, and profiles are entered into the appropriate government electronic system • Contract requires that 95% of all contract employees have appropriate access to all electronic systems, and are actively using them • Contractor will evaluate entry discrepancies and omissions and provide continuing education/training as warranted

  9. Electronic Database Systems • Identify Soldiers’ Overall Medical Readiness • G-1 Portal DPRO – (Director’s Personnel Readiness Overview) • MEDPROS • e-Profile

  10. DPRO Click blue number for a by name list.

  11. DPRO Search over 1800 metrics by simply typing in the name of the report you want.

  12. DPRO

  13. DPRO

  14. DPRO

  15. MEDPROS – Commander Profile Report Click on “Cdr Profile Report”

  16. MEDPROS – Commander Profile Report

  17. Soldiers’ names will appear here

  18. Soldiers’ names will appear here

  19. MEDPROS – Unit Medical Readiness Report

  20. MEDPROS – Unit Medical Readiness Report

  21. MEDPROS – Unit Medical Readiness Report Report Legend Export to Excel

  22. MEDPROS – Report Legend

  23. MEDPROS – Report Legend (continued)

  24. e-Profile

  25. e-Profile

  26. e-Profile Soldiers’ names appear here

  27. Data Analysis • Why do we collect this data? • Army Goal • Reduce number of MRC3B • ARNG Goal • Increased movement through the MMPS process • Contract Goal • Prove ourselves relevant and effective • Measure the effectiveness of the work you do

  28. Data Analysis • In eCase • Total number of users • Total number of Contract users • Total active cases • Total closed cases • Total active cases assigned • In SITREP • Total Soldier contacts or “touches” • Total records “touched”

  29. Data Analysis • How the data is interpreted • Percentage of all eCase Users that are Contractors • Ratio of Users/Cases • Ratio of Soldiers/Soldier Issues • Daily contacts vs. cases created • Whatever else the Contracting Officer’s Representative (COR) or Chief Surgeon’s Office (CSG) needs

  30. Data Analysis • Data collection is required from both a State and National perspective • Each data point is valued in some way • The data you collect makes a positive effect on medical readiness

  31. Acronyms • ACC – Administrative Care Coordinator • ARNG – Army National Guard • CM – Case Manager or Case Management • COR – Contracting Officer’s Representative • CSG – Chief Surgeon’s Office • DSS – Deputy State Surgeon • HSS – Health Systems Specialist • IDES – Integrated Disability Evaluation System • IPR – In-Progress Review • MCM – Medical Case Management • MEB/PEB – Medical Evaluation Board/Physical Evaluation Board • MMPS – Military Medical Processing System • MMRB – MOS Medical Retention Board (Now MAR2 - Medical Administrative Retention Review) • MOS – Military Occupational Specialty • MRC – Medical Readiness Category • PDES – Physical Disability Evaluation System • REFRAD – Release from Active Duty • SITREP – Situational Report • SM – Service Member • SPL – Soldier Patient Locator

  32. Discussion

  33. Jennifer Schlinger, LCSW Medical Case Manager North Dakota (701) 333-3316 jennifer.m.schlinger.ctr@mail.mil Contact Information

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