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Welcome to Class 9

Welcome to Class 9. Project Management is the buzzword for today!. Why Project Management?. I taught Microsoft Project for years. It helps me get big projects completed if I think of my Project Management principles. I’m hoping it will help you at some point!. Phases of Project Management.

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Welcome to Class 9

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  1. Welcome to Class 9 Project Management is the buzzword for today!

  2. Why Project Management? • I taught Microsoft Project for years. • It helps me get big projects completed if I think of my Project Management principles. • I’m hoping it will help you at some point!

  3. Phases of Project Management • Initiation • Planning • Implementation • Close-out

  4. The Project Triangle

  5. Decisions: • Are you working backwards from an End Date? Or are you starting on a date and working forwards? • The Calendar should be discussed: how many hours in a work day, days off, then you can truly estimate how long things will take. • Think of what major Milestones you are trying to achieve along the way.

  6. The Task List • Summary Tasks are bigger • Sub Tasksbreak down the summary tasks • Create a “Work Breakdown Structure.” Use Word’s Outline tool to do this. • Enter Task Duration Estimates • Duration=Work/Units (units are Resources where 2 resources work twice as fast as one –this is the default assumption (Fixed Units, also: Fixed Duration)

  7. More to think about: • Come up with a list of Deliverables (tangible things that need to be produced along the way, like Outlines, Print proofs, Web Pages, etc.) • Figure out any Constraints: like “the inspector is only available on Thursdays” or “the shop is only open M-F” or things like that. • Are there any external Deadlines, set by others?

  8. Last bits • Consider the order in which things need to happen. This is where a Gantt chart or PERT chart can really help to visualize.

  9. This is what a Gantt chart looks like

  10. Henry Gantt was a real person! Photo From Wikipedia A History of Project Management on microsoft.com

  11. PERT charts • Invented by the U.S. Navy • It stands for Program (or Project Evaluation Review Technique) • For more info click here to Wikipedia • I made an imitation of a PERT chart on the following slide. • (Real PERT charts involve more math!)

  12. 5 Year-Tech-Plan Plan Data-gathering Outlining First draft writing Proofing and Refining Finding other tech plans and state benchmarks Finding old Billerica plan and related docs First outline draft March 23rd, Salah, Tim, Tracy, Crissy, Marianne Subcommittees suggested Survey questions developed (Tim, Marianne, Crissy Survey developed online Salah and Marianne We all meet on April 15th to Analyze results and write Goals and Objectives By May 1st, Sub-Committees will have written paragraphs based on DOE Benchmarks doc Email sent to principals re: survey - Salah Survey taken by April 7th (realistically by 14th) (Teac hers and Principals) Refining done by author by May 15th Beryl is mapping curriculum to state standards Tim disaggregates results of Survey Apr 14th Author refines vision & mission Inventory taken by Mark Proofing by May 22nd Budget and staff count gathered by Salah Plan Finished June 1st

  13. More resources: • Project management software resources described on Wikipedia • A free trial of Microsoft Project (you will have to get someone with admin rights to install it) It costs $1,000.

  14. Beginning of a project plan to get my Christmas chores done (just 1 example). Buy phase Buy ingredients Buy gifts online Buy gifts at stores Prep phase Dec 21st and 22nd Cookie Baking weekend Dec 23rd Wrapping Day Dec 21st and 22nd prep-cooking my dishes Christmas Eve Church and in-law’s house Last Min phase Buy dress for myself and girls Make sure there are matching shoes and hose Dec 25th Christmas Day Lay out outfits with jewelry

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