Delegate Training

1. Delegate Training Tricia Schepp

2. Today’s Objectives • Understand the importance of the democratic process in the ongoing function of the council • Know and understand the volunteer positions involved in the democratic process • Lead Delegate and his/her designee will be able to train other delegates elected at the Service Unit level

3. What is a Delegate? • Primary link between Girl Scout Community (Service Unit) and the leadership at the council • Representative of membership in your Community • Voting member at Annual Meeting

4. Why Become a Delegate? • You have an interest in the government and governance process • You are a current member of Girl Scouts • You are at least 18 years old • You are willing and able to attend an Open Membership Meeting and the Annual Meeting • You want to know more about your community and/or GSHNC

5. How do I become a Delegate? • Delegates and a Lead Delegate are appointed by their Service Units. • In order to qualify as a Delegate of her Service Unit, a person must be: • A member of Girl Scouts • At least 18 years old • Reside in, or be involved through the Council with such Service Unit • A person residing in one Service Unit and affiliated within another Service Unit may be a member of only one Service Unit within a single year

6. How the council is organized

7. How we work together

8. What Does a Delegate Do? • Attend and participate in Open Membership Meeting • Attend Annual Meeting and vote on Board Slate and bylaws changes (if any) • Communicate information from the Board or Directors and CEO to your Service Units • Attend this delegate training (once every 3 years)

9. Who is ultimately responsible for implementation of the strategic plan andoperations of the council?

10. Angela Woods, CEO

11. Delegate Tally 2018 Annual Meeting

12. Delegates per Service Unit • Service Units are allotted a certain number of delegates based on the girl membership numbers for their specific SU. These numbers are pulled on September 30th of each year. • GSUSA gives our council a certain number of National Delegates based on a formula as well. 2019 Annual Meeting

13. Quick Recall: True or False: Delegates are responsible for being a “voice” of their service unit by sharing information with and from their service unit. • True or False: Delegates are responsible for attending the Open Membership and Annual Meetings.

14. Understanding Delegate Positions Delegate • Serves 1-year term, up to 3 consecutive years • Attends Open Membership Meeting (October) and Annual Meeting (April)

15. Understanding Delegate Positions Lead Delegate • Serves 1-year term, up to 3 consecutive years • Attends Open Membership Meeting (October) and Annual Meeting (April) • Communicate information from the council back to Service Units (with help from Delegates). • Maintain Delegate records for 5 years. • Communicate with and train new Delegates.

16. Understanding Delegate Positions National Delegate • Serves 3-year term • Attends Open Membership Meeting (October) and Annual Meeting (April) • Attend the National Convention, pre-work and report the National Council decisions at the council’s Annual Meeting.

17. Understanding Delegate Positions Delegate • Serves 1-year term, up to 3 consecutive years • Attends Open Membership Meeting (October) and Annual Meeting (April) Lead Delegate • Serves 1-year term, up to 3 consecutive years • Attends Open Membership Meeting (October) and Annual Meeting (April) • Communicate information from the council back to Service Units (with help from Delegates) • Maintain Delegate records for 5 years • Communicate with and train new Delegates National Delegate • Serves 3-year term • Attends Open Membership Meeting (October) and Annual Meeting (April) • Attend the National Convention, pre-work and report any National decisions at the council’s Annual Meeting

18. Bylaws • What are they? • Why do we need them? • What is quorum?

20. Delegate Recruitment What are ways to recruit new delegates who are: a) semi-involved in a SU b) not yet involved in a SU?

21. 2020 National Convention The 55th Convention will be held in Orlando, Florida from October 21 - 23, 2020. • GSHNC will be allotted a number of delegate spots based on our membership numbers. • National Delegates attend webinars and trainings prior to the convention (hosted by GSHNC or by GSUSA) • National Delegates share information with Service Units

22. 2020 National Convention The 55th Convention will be held in Orlando, Florida from October 21 - 23, 2020. • We are seeking 2 adult members to attend and 2 girl members to attend as delegates • Will need also need alternate delegates lined up in case we are allowed more spots!

23. What Happens Now? • Service Units will begin determining a group of delegates and alternate delegates. • Tricia will contact Lead Delegates and SU Managers with their delegate tally, after the numbers are in on September 30th. • The Lead Delegate will communicate back to Tricia with the list of delegate names and email addresses for their SU. • Please check your email often for communication about upcoming governance dates.

24. Upcoming Governance Dates Open Membership Meetings (OMM) October 2019… Dates and locations to be announced soon! Annual Meeting and Awards Ceremony Saturday, April 25, 2020 Time and location to be announced National Convention October 21 – 23, 2020 Orlando, Florida

25. Questions? Tricia Schepp Executive Assistant & Governance Coordinator, tschepp@hngirlscouts.org

26. Thank you! All presentations will be available on hngirlscouts.org in the coming weeks!