INTRODUCTION TO CIS REPORTS

1. INTRODUCTION TO CIS REPORTS

2. Purpose of the CIS • Purpose is to answer basic accountability questions of what we do and what it costs by location. To do this we designed reports that will show performance and cost data at the county, congressional and office level(s) • The CIS provides “place based” costs and partners contributions for NRCS programs and the performance for these programs.

3. CIS Development Process • We currently collect only performance and time at the county level • Time can be translated into salaries and benefits • Major issue, we do not collect FFIS cost data below the state level, so how do we prorate support costs, obligations and outlays below the state level?

4. CIS Development Process • There were two options for illustrating FFIS data(support costs, obligations & outlays) to levels below the state. • Prorate them based on where the work occurs(data from WEBTCAS), or • Modify FFIS accounting to track charges by county and office

5. Guidance for use of the CIS • Run all reports for the same time frame (all reports (except sec 4) are cumulative for the month selected) • ACRES cost data in the CIS is updated bi-weekly • FFIS data is updated monthly • PRMS data is updated daily • Cost Data = ACRES Salaries and Benefits (Leave included) plus FFIS support costs • FFIS support costs are prorated to counties based on WebTCAS hours worked per program

6. FFIS Support Cost Proration • Support costs by program, county and month are based on prorating the total aggregated state support costs among county locations based on the hours and programs worked. • The state total is prorated across program/county/month using salaries and benefits for the hours and programs worked from TCAS

7. Guidance for use of the CIS • Staff year costs and staff years worked is based on actual hours worked from WebTCAS/ACRES data • Leave is apportioned to program(s) by the cumulative amounts previously reported for the duty station county

8. Guidance for use of the CIS • The CIS is not the official accounting system for the agency. “Official” requests should be answered using data from FFIS. • The difference between FFIS and CIS is the CIS does not capture all historical prior year obligations. (More to come on this later.)

9. CIS Reports Information available by: • Discretionary programs • Mandatory programs • Direct and reimbursable funds • Organization level and function • Administration • Program Leadership • Technical Leadership • Field Activities

10. CIS Reports Data available by • National • Region • State • County • Office • Congressional District

11. How to use the CIS • Login – PRMS leadership authorization required • Refresh • Hide or show more report criteria • Home • Location spinners or drilling down to more detailed data • Time periods – Date of data – Note accumulation • Programs • Modifiers

12. How to use the CIS • Activities • Metadata or report information • Printing • Report Organization • National, Regional, State, County, Office • Current Year vs. Prior Year

13. Thank you!