1 / 40

Introduction and Overview Annual Report meeting FAIR CNI September 26, 2006 J. Eschke, GSI Darmstadt

Introduction and Overview Annual Report meeting FAIR CNI September 26, 2006 J. Eschke, GSI Darmstadt. - Introduction - EU funding for FAIR project - Overview meeting - Preparation of first Annual Report - Activity Report - Financial Forms (Katharina Berghöfer)

tucker
Download Presentation

Introduction and Overview Annual Report meeting FAIR CNI September 26, 2006 J. Eschke, GSI Darmstadt

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Introduction and Overview Annual Report meeting FAIR CNI September 26, 2006 J. Eschke, GSI Darmstadt - Introduction - EU funding for FAIR project - Overview meeting - Preparation of first Annual Report - Activity Report - Financial Forms (Katharina Berghöfer) - Distribution of work / deadlines

  2. EU Support for FAIR project in FP6 "Design Studies" and "Construction of new infrastructures (CNI)" • Design Study "DIRAC secondary-Beams": (1. Feb. 2005 – 31. Jan. 2008) • application to EU: 10 Mio€ (9 Mio€ approved, total budget ~ 22 Mio€ ) • 29 participating institutes • Scope of Design Study: secondary beams (RIB and Antiprotons) • SIS100, CR, RESR, NESR, NUSTAR, HESR, PANDA • Kick-Off meeting 14-15 April 2005, Annual Report meeting 19 January 2006 • CNIcontract "DIRAC-PHASE-1": (1. Oct 2005 – 30. Sept 2009) • application to EU: 14,8 Mio€ (10,4 Mio€ approved, total budget ~100 M€) • EU funding 100% for Construction (up to 10% of total construction cost) • 13 participating institutes • Scope of CNI: FAIR Phase-1 • FAIR injector SIS18 intensity upgrade, HADES upgrade, construction R3B magnet • Kick-Off meeting 1-2 December 2005

  3. EU support for FAIR in FP6: FAIR Construction of new Infrastructure (CNI) contract,FAIR Design Study, I3HadronPhysics, EURONS SIS100/SIS300 SIS18 HADES* / CBM I3HadronPhysics HESR R3B Super- FRS GSI Accelerator Facilities HADES* PANDA (I3HadronPhysics) • Scope of FAIR CNI (DIRAC-Phase-1): • FAIR injector SIS18 intensity upgrade, HADES upgrade + R3Bmagnet EU-Support: 10,4 M€ • Scope of FAIR Design Study (DIRAC-secondary-Beams): •  secondary beams (RIB and Antiprotons) EU-Support: 9 M€ • Integrated Infrastructure Initiatives (I3): • I3HadronPhysics: FAIR related EU-Support: 10,8 M€ • EURONS: FAIR related EU-Support: 2 M€ R3B NUSTAR EURONS CR NESR EU support for FAIR in FP6 very important for the preparatory phase of the FAIR project

  4. FP6 EU contracts - FAIR related activities * Adding the required institutional contribution of all participating institutes increases these amounts by more than a factor of two (own contribution > 50% for I3 and DS and > 90% for CNI).

  5. Seventh Framework Programme (FP7) originally proposed budget: ~73000 M€ (~2B€) agreed budget: ~50000 M€

  6. Support to existing research infrastructures: Transnational Access Integrating activities Research e-infrastructures Support to new research infrastructures: Construction of new research infrastructures Design studies Research Infrastructures

  7. FP7 Timetable delayed  Call for Design Studies and CNI (January 2007), budget ~200 M€ Submission of DS proposals: spring 2007  Call for I3 Integrated Infrastructure Initiatives (~Mid/End 2007)

  8. Recommendation of EC for FAIR FP7 applications Meeting of NuPECC and EC in March 2006 in Brussels: EC considers the FAIR project to be "(almost) funded" with a start of construction in 2007!  Therefore Design Study proposals should be initiated only for additions or upgrades of FAIR (not part of core project)!

  9. STI Recommendations on Experiments

  10. Scope of FP7 FAIR Design Study proposals • FAIR Design Study Proposals for FP7: • FLAIR (Facility for Low Energy Antiprotons and Ions) • PAX & polarized Beams • AIC (Antiproton Ion Collider) • FAIR Future-Detector upgrade ( CBM Detector upgrade) • budget: 1-3(5) M€

  11. History of the FAIR CNI Proposal: mid 2003: Start preparation of proposal 4.3.2004: Submission of proposal 1.2.2005: Start of contract negotiations September 2005: completion of contract negotiations 7.10.2005: signing of EU contract by Coordinator GSI 1.-2.12.2005 Kick-Off Meeting  Start of contract 1. October 2005 (duration 48 month)

  12. Participants 13 participating institutes

  13. Tasks and Taskleader

  14. CNI contract negotiations CNI instrument: 100% EU funding of specific component(s) (up to 10%) of a new research infrastructure,  The construction of the other parts of the new facility (at least 90%) have to be funded from other resources (during the duration of the EU contract) Application: 14,86 Mio€  Contract: 10,4 Mio€  Reduction of 30% of the funds applied to each CNI (sub)project: 1.) SIS18 upgrade  30% of the costs covered by GSI 2.) HADES upgrade  reduced by 30% 3.) R3B magnet  1.5 Mio€ of the construction cost of 5.5 Mio€ will be paid by the R3B collaboration. MoU between R3B institutes and CEA Saclay will be signed Contract negotiation: Rule 90%/10% has to be fulfilled partner by partner  Transfer of funds from GSI to participating institutes (regulated in Supplementary Contracts)

  15. Total eligible costs (Total budget and EC contribution for each task)

  16. Total eligible costs (Total budget and EC contribution for each task)

  17. Money transfer FAIR EU construction (CNI) contract - GSI money transfer list Short name Institution 2 3 4 6 7 8 9 10 11 12 13 14 FZJ UU CCLRL BINP IHCE U-Frankfurt JU USC LIP NPI INR CEA Forschungszentrum Jülich, Germany Uppsala University, Sweden Council for Central L., UK Budker Institute of Nuclear P., R. F.* Institute of High Current E., R. F.* Universität Frankfurt, Germany Jagellonian University, Poland Universidade de S. d. C., Spain Laboratorio de I. e. F., Portugal Nuclear Physics Institute, Czech R. University for Research, R. F.* Commisariat a´l Energie A., France 89.460 40.500 22.500 157.500 45.000 237.000 162.600 169.800 414.000 50.400 41.400 2.950.000 4.380.160

  18. Management FAIR CNI Advisory Boards  existing PACs and TAC of FAIR project Governing Board (representatives of 13 Institutes/Institutions) CNI Coordinator EC Management Office CNI Steering Committee (CNI Coordinator, FAIR Project Leader, GSI Director, Representatives of the 3 CNI Projects) CNI Technical Group ( CNI Coordinator, 3 CNI Project Coordinators and 10 Task Leaders ) CNI Project SIS18 upgrade 1 Coordinator / 6 Task Leaders / 7 Participating Institutes CNI Project R3B 1 Coordinator / 1 Task Leader / 1 Participating Institute CNI Project HADES upgrade 1 Coordinator / 3 Task Leaders / 7 Participating Institutes

  19. FAIR EU Management Team Design Study & CNI contract: Katharina Berghöfer , Jürgen Eschke, Florian Weißbach

  20. CNI Project Coordinator: 1. SIS18 upgrade: Peter Spiller (GSI) 2. HADES upgrade: Joachim Stroth (University Frankfurt) 3. R3B magnet: Jean-Eric Ducret (CEA, Saylay)

  21. Steering Committee • Tasks of the Steering Committee • The Steering Committee assists the CNI Coordinator and is responsible for the operation of the whole Project as a homogenous body. ... • The Steering Committee’s tasks are: • a.) Review of resource status and Project progress • b.) Preparation on major changes in the implementation plan including re-distribution of the budget, to be approved by the Governing Board • c.) Monitoring of scientific and technical progress (improve quality of reports) • Composition of the Steering Committee • The Steering Committee is composed of: • - The CNI Coordinator as the Chairperson • - The FAIR Project Leader • - The GSI Director • - One representative of each of the three CNI Projects • J. Eschke (Chair), H. Gutbrod, W. Henning, • SIS18 (Dieter Krämer  Hartmut Eickhoff, GSI), • HADES (Herbert Ströbele, University Frankfurt), • R3B (Jean-Eric Ducret, CEA Saclay),

  22. Prefinancing for the first 18 month •  Start of contract 1. October 2005 (duration 48 months) • EC financial contribution for all contractors will be transferred to the coordinator GSI (Article 8). • The pre-financing for the first 18 months of the contract • will be 3003288 € (~ 28.86 % of 10,4 Mio €). •  GSI will transfer the 28.86 % of the EC contribution • and 28.86 % of the supplementary funds to each contractor.

  23. EU funds spend in the first reporting period (1. Oct. 2005- 30. Sep. 2006) The pre-financing (80% of the EC financial contribution for the first 18 months of the contract) of 3.003.288 € (~ 28.86 % of 10,4 Mio €) for all contractors have been received by the coordinator GSI. GSI has transferred the 28% of the EC contribution to each contractor.  The next pre-financing will be granted by the EC if 70% of this amount have been spent. 3.003.288 € x 70% = 2.102.301,60 €  to be proven by the annual or later periodic report

  24. Annual Report A. an activity report including: - a progress report, - the list of deliverables, - a report on the use and dissemination of knowledge. B. a management report (financial information) including: - a justification of the resources deployed, - the Form C Financial Statements (which may require an Audit certificate if provided for under Article 7.2 of the contract), - a summary financial report. C. a report on the distribution of the Community financial contribution.

  25. A. ACTIVITY REPORT summary status FAIR project FAIR EU management team summary for each "CNI project"  CNI Project Leader plus corresponding member of the steering committee

  26.  FAIR EU management team 1.4 Update of the non-confidential Project information (for EU Database)  FAIR EU management team

  27. 1.3 Other specific activities (Design Study/Construction activities) [This section covers all the aspects of the Design Study/Construction activities (other than the Consortium Management activities) as defined in Annex I – Description of Work to the contract. A separate section should be given for each task]  taskleader of this task 1.3.1 [Title of the first Task] [Give, using the table below, a list of all contractors participating in this Task during the reporting period and the total human effort deployed.]

  28. [Describe the progress made during the reporting period toward the objectives of the Task and toward the milestones and deliverables foreseen, specifying the contribution of the involved contractors. The contribution of each contractor should be given with sufficient details to allow, in an unambiguous way, to justify the costs declared in part B “management report” of this annual report. Describe any significant achievements, and their impact, resulting from this Task during the reporting period. Clearly highlight and justify any major deviations from the work planned in the contract. Indicate the recommended actions to correct such deviations.] [List in the table below all milestonesand deliverables defined in the contract that have been achieved during the reporting period.]

  29. [List in the table below the major meetings and workshops organised under this activity during the reporting period]

  30. 2. List of deliverables  FAIR EU management team 3. Use and dissemination of knowledge  taskleader of each task [This section should start on a new page.] · [Describe all the actions undertaken during the reporting period to disseminate, promote and exploit the knowledge derived from the project. For each action indicate the Weblink, if any. Areas to be covered may include: - publications resulting from the project; - patentable results, including a list of patents applied for; - conference presentations resulting from the project; - Web-based activities;

  31. B. MANAGEMENT REPORT (FINANCIAL INFORMATION) 1. Justification of the resources deployed [Provide, for each contractor, the table “Justification of resources deployed during the reporting period”( Appendix 1)]  each participating contractor 2. Forms C - Financial Statements [This section should start on a new page.] [Provide, for each contractor, the Form C - Financial Statements (look at http://www.cordis.lu/fp6/find-doc.htm#reporting). Audit certificates must be submitted with the Forms C if required for this period in Article 7.2 of the contract7.]  each participating contractor 3. Summary financial report [This section should start on a new page.] [Provide a Summary financial report (look at http://www.cordis.lu/fp6/finddoc.htm#reporting) consolidating the costs claimed by each contractor for the reporting period]  FAIR EU management team

  32. C. REPORT ON THE DISTRIBUTION OF THE COMMUNITY FINANCIAL CONTRIBUTION [Provide the Report on the distribution between contractors made during the reporting period of the Community financial contribution (look at http://www.cordis.lu/fp6/finddoc.htm#reporting)]  FAIR EU management team

  33. Please insert all relevant information in the yellow highlighted fields Informations how to complete the form are given in the "Guide to Financial Issues"3.2.3.1.1.2 page 89 ff. and the reporting Guide (already sent to you via email also to forward it to your financial contact person) For further questions send an email or call:Katharina Berghöfer (k.berghoefer@gsi.de) phone: +49 6159 711426 Financial forms: "Form C-Model of Financial Statement per Activity"

  34. Use your own cost categories due to your accounting department AC cost modell: Total direct eligible costs + 20% indirect costs = Total costs=> must refer to request of FP6 Financial contribution given in Form C (Section 5) (Footnote 2) Total effort in person months: be aware of footnote 1! Global estimate of the total costs for AC contractors:=> must refer to progress report and Annex I regarding own contribution (advice:in case of an audit timesheets are helpful!) FC/FCF cost modell: Total direct eligible costs + 20% indirect costs = Total costs=> must refer to request of FP6 Financial contribution given in Form C (Section 5) (Footnote 2) Financial Form: "Justification of resources deployed during reporting period"

  35. Deadlines: Submission Annual Report: 10. November 2006 Activity Report: 18. Oktober 2006 taskleader of this task MANAGEMENT REPORT (FINANCIAL INFORMATION): 20. October 2006 each participating contractor (Justification of the resources deployed and Form C)

More Related