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District Council Voting Report

District Council Voting Report. Regarding Business from Nov 2013 District Council meeting Prepared by District Governor Keith Lee, 2014-02-20. Outline. Motions Voting Report Followup. motions. Motions. Approval of the Audit Committee report for 2012-13

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District Council Voting Report

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  1. District Council Voting Report Regarding Business from Nov 2013 District Council meeting Prepared by District Governor Keith Lee, 2014-02-20

  2. Outline • Motions • Voting Report • Followup

  3. motions

  4. Motions • Approval of the Audit Committee report for 2012-13 • Approval of the District Budget for 2013-14 • Approval of the Alignment of a Toastmasters Club in Division A

  5. Voting report

  6. Quorum – District Administrative Bylaws Article X (c) • One-third of the club presidents and vice presidents education from member clubs in the district, or proxies as authorized by subparagraph (d) hereof, shall constitute a quorum for all district council meetings. • In the event that any business is transacted at any district council meeting at which a quorum is not present, the action shall be deemed as valid as if a quorum were present if it thereafter is expressly approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the district on the basis of two (2) votes per club.

  7. Quorum Calculation • Base # clubs 271 (July 2013) • Current # clubs 275 (Feb 2014) • Quorum would require AT LEAST 276 affirmative votes

  8. Key Dates • 2013-11-02 District Council Meeting • 2013-12-12 “We Need Your Vote” (rd 1) • 2014-01-16 “You are a Member” (rd 2) • 2014-02-07 Collector Closed • 2014-02-20 Voter Report Prepared – lack of quorum discovered

  9. Voting Pattern - Collection

  10. Voting by Club Officer – 184 Clubs

  11. Voting by Division (by Club)

  12. Clubs Not Represented in Voting

  13. Voting Report • 267 survey entries • 16 “spoiled” ballots – voter not a CPRES/VPE or not eligible to vote • 251 eligible survey entries, totaling 261 votes • District Officers who were also Club President or VPE counted for multiple votes • 220 Club Votes • 31 District Leader Votes • 10 Club + District Leader Entries = 20 votes • The most important votes were CLUB votes!

  14. followup

  15. Followup • As we do not yet have sufficient votes to meet quorum, the motions cannot be considered passed (yet) • Need more clubs to vote before quorum can be reached • Clubs that have not yet voted will be contacted to register a vote.

  16. Lessons Learned? • Committee should have been created to monitor the voting and tally results in timely manner • Follow-up with Division and Area Governors regarding Club Participation in voting could have been improved • Participation in District Council could have been reinforced during Club Officer Training, particularly for CPRES and CVPE

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