Support Staff Conference 2014

1. Support Staff Conference 2014 Auxiliary Services EH&S Warehouse Services IRM

2. Auxiliary Services Serving UNCW with retail and campus operations that emphasize sustainability and provide outstanding customer service. Director: Brian Dailey Warwick Center 910-962-3780 www.uncw.edu/ba/auxiliary

3. UNCW One Card • The UNCW One Card is the official form of identification on campus. It should be in your possession only – Do not lend card to others for any reason. • ACCESS:to university buildings, parking lots, campus facilities, and used for university services and events. • RETAIL :THREEoptional accounts on the UNCW One Card: • Seahawk Buck$ • Bookstore Dollars • Meal Swipes & Food Dollars • In the near future, your One Card will be able to do even more! • The UNCW One Card office will be upgrading their system which will utilize a second embedded chip that will allow tap and go transactions. Manager: Sandy Marshburn Warwick Center 910-962-3560 www.uncw.edu/onecard

4. UNCW Campus Dining • Catering Services: Is here to serve all of your catering needs – it all starts with a phone call, email, or quick online search – when you’re ready to order, we’re ready to serve! • Please call our office (910.962.3600) • as soon as you know that you will require catering services. • If possible, please place your catering order 12-14 business days prior to your event. • www.uncwcatering.catertrax.com • If there is something special that you’re looking for, but can’t seem to find it on our menus, give catering a call! • Catering is here to help – they can create a custom menu featuring exactly what is needed or wanted. • Campus Dining uses eco-friendly products & is composting! • Campus Dining uses paper products that can be recycled, and they are composting virtually all food items at Wagoner Hall daily. Aramark Dining Services – Resident District Manager: Matt Rogers Wagoner Hall 910-962-3560 (meal plans) www.uncw.campusdish.com

5. Parking & Transportation • Motor Fleet:As of November of 2013, Enterprise joined UNCW’s Travel Office to provide car rentals for UNCW employee travel. For complete procedures, please visit the Travel Office Website under Employee Car Rental. • 14 Passenger Bus Rental:Motor Fleet continues to offer two 14 Passenger buses for use while on official university business, including special tours or other needs. • NEW solar-powered parking meters coming soon! • To enhance efforts of providing an eco-friendly service, the Parking and Transportation office is in the process of upgrading all parking meters to solar powered meters that accept credit cards. • Shuttle Services: COMING SOON Teal Terminal - It will feature two monitors that will show the shuttles’ estimated time of arrival, and a map illustrating the location of each shuttle on their specific route using GPS. • Parking and Transportation to operate two shuttles routes soon! • To enhance efficiency and conserve resources, the Parking and Transportation office will begin to operate the Crest (CMS) Shuttle, and the Point-to-Point shuttle. Manager: Ken Kaiser Warwick Center 910-962-3178 www.uncw.edu/parking

6. Printing Services • Print Shop Services: • Business Cards & Stationary • Binding • Course Packs • Laminating • Poster Board • Specialty & Promotional Items • Wide Format Printing • Contact: 910-962-2112 • Copier Services • Departmental Copiers • 40+ iPrint copiers on campus • DID YOU KNOW? The iPrint Business Center has moved! • Formally called Ditto’s, the iPrint Business Center has moved to the first floor of the library beside TAC. • Personal copying services for faculty/staff: • High-speed black/white and color copies, announcements, postcards, bookmarks, programs, resume packages, thesis printing, binding, laminating, poster board, and Fed-Ex shipping. • Use Recycled Envelopes for Intra-Campus Mail! • Printing Services is dedicated to providing great service that is reliable, and features excellent quality and on-time delivery – all at competitive pricing Manager: Mike Lloyd Print Shop (701 Sawtooth Drive) 910-962-3289 www.uncw.edu/printing

7. Seahawk Mail & Passports • Seahawk Mailis a full-service US Postal Service contract station. • Postage • Money Orders • Mailing Supplies • FAX Services • Notary Services • International Mail Experts • Intra-Campus Mailservices daily from one department to the another free of charge. Please follow the addressing guidelines (found on the campus mail website). • The UNCW Passport Office Has MOVED! • The Passport Office is now located at the ECOTeal store location, across from Binaries. • Changes Happening! • The old Passport Office space is being constructed into a new large convenience store! The Subway location is being expanded with more seating! • Be Eco-Friendly and use Recycled Envelopes for Intra-Campus Mail! • Recycled envelopes can be used for intra-campus mail correspondence. Departments may request to have used envelopes picked up by Seahawk Mail and they will be recycled and re-used! Manager: Mike Lloyd Fisher University Union 962-3750 (Mail) 962-2432 (Passports) www.uncw.edu/mailwww.uncw.edu/passports

8. UNCW Bookstore • The UNCW Bookstore has everything the UNCW campus community needs: Textbooks, school supplies, technology and electronic items, UNCW apparel, gifts, snacks, and also features Dub City Brew/Starbucks Café’. • Services for faculty and staff: • Assist with textbook adoption and course packs • Custom departmental clothing and promotional items • Assist with orders through Promoversity • Textbook orders through Faculty Enlight • Special order any book that is not in stock • 20% store discount with UNCW ID • Donations, Used Textbooks, and Rentals For Sustainability! • The UNCW Bookstore offers several cost-saving options for students including used books, e-books, and the largest savings with textbook rentals! Barnes & Noble Bookstore Manager: Stephanie Birnbaum Fisher Student Center 910-962-3188 www.uncw.edu/bookstore

9. Services Just For YOU: Last year, Auxiliary Services provided textbooks for over 170 faculty/staff members! • Faculty/Staff Meal Plans:Have no expiration date – Use for any meal – Treat colleagues or friends with your meal swipes or Food Dollars. • Meal Swipes: Used at five dining locations- Wagoner Hall, Dub’s Café, The Landing, Wag Out, and Hawk’s Nest from 6pm – 10pm, M-F. • Food Dollars: Used at ANY campus dining location. • www.uncw.edu/onecard/facultystaffmealplans • Faculty/Staff Textbook Scholarship Program: • The Textbook Scholarship Program allows eligible UNCW employees to borrow required textbook(s) from the UNCW Bookstore for undergraduate or graduate classes taken by tuition benefit or fee waiver. The program permits two courses per academic year, and one course for each summer session. • F/S Textbook Scholarship now features electronic forms! • The Faculty/Staff Textbook Scholarship has implemented electronic forms with the ability to submit all program documentation electronically by email or scanning. F/S Textbook Scholarship Facilitator: Megan Allred allredm@uncw.eduwww.uncw.edu/ba/auxiliary/FacultyStaffTextbookScholarship

10. Sustaining and supporting research and applied learning Stan H. Harts – Director Environmental Health & Safety

11. Lets hear from you! • What services have you called upon EH&S for?

12. Lets hear from you! • What services have you called upon EH&S for? • Waste Disposal • Safety Services • Fire Safety • Special Events • Emergencies/Severe Weather • Training • ADA issues • Indoor Air Quality • Others?

13. Emergency Management • UNCW Alert • Layered approach • Encourage others to sign up • Departmental emergency response plans • Training • Inclusion in campus exercises and drills • Departmental staff meeting training

14. What we would like for you to remember from today • Know where to go for help/information • We are not here to stop research/applied learning, only to ensure it is conducted safely

15. Research Support • Hazardous Materials • Waste Disposal • Shipping • Training • CPR • Lab Safety • License/Permit Assistance • Radioactive Materials • Biohazards • Select Agents • Controlled Substances

16. Research Support • Equipment Inspections • Fume Hoods • Eye wash/Drench Shower • Lab Cleanout • Waste Disposal • Equipment Disposal • Consultation Cost to purchase $70 Cost of disposal $900

17. Applied Learning and Operational Support • Regulatory Interface • Inspections • Permits • Special Events • Fire code • Health department • Consultation

18. Sustainability at UNCW UNCW DEFINES SUSTAINABILITY AS INDIVIDUAL EFFORTS MADE BY THE COMMUNITY TO ENSURE THAT THE BEAUTY AND BENEFITS OF TODAY’S WORLD – ECONOMICALLY, ENVIRONMENTALLY AND SOCIALLY – WILL BE AVAILABLE FOR FUTURE GENERATIONS TO INHERIT • “AS NORTH CAROLINA’S COASTAL UNIVERSITY, WE ARE PARTIALLY DEFINED BY OUR LANDSCAPE AND INTRINSICALLY HAVE A STRONG NATURAL CONNECTION TO THE ENVIRONMENT. AS A COMMUNITY AND AS INDIVIDUALS WE, AS SEAHAWKS, HAVE A RESPONSIBILITY TO PROMOTE A CULTURE THAT HONORS AND ENCOURAGES SUSTAINABLE PRACTICES.” – FORMER VICE CHANCELLOR MAIMONE – 1st Recipient of Sustainability Leadership Award

19. Sustainability Committee • Made up of approximately 20 representatives from across campus • Assess • Synergize • Educate • Share your accomplishments and goals with the committee

20. Sustainability – what you can do • Recycling • Reuse through surplus • E-Recycling • Departmental • Individual • Energy • Turn off PCs • Energy Vampires • Turn off lights (stickers) • Green Events Checklist • Purchasing is the 2nd largest contribution to greenhouse gases • Local purchases • Recycled/recyclable • Energy Efficient

21. EH&S Staff • Management Team • Stan Harts, Director • Deb Tew, Associate Director • Eric Griffin, Assistant Director • Professional & Support Staff • George Accattato • Joy Fulford • Meagan Jolly • Kat Pohlman • Jodie Ruskin • Jay Souza • Priscilla Sykes • David Todd

22. Warehouse Servicesand Recycling Presented by : Pete Bloodworth

23. Who are We

24. Warehouse Services Warehouse • Surplus Property (4,361) • Storage • Tables and Chairs (365) • Moving Services (462) • Package Delivery (17,406) • Disposal Request • Surplus Sale • Shipping

25. Recycling • Aluminum Cans • Plastics 1,2,5 and 7 • Glass Bottles All Colors • Cardboard • Mixed Paper • Office Paper • Shredded Paper • E-Waste

26. Surplus Property System

27. Institutional Risk Management Asset Management Real Property Insurance Vehicles

28. Asset Management Real Property • Tangible property is defined as buildings, land or equipment • Anything that you can see, feel or touch would be considered real property. Keep a current inventory listing of your department’s real property!

29. Insurance • Placement of insurance on real property indemnifies and minimizes the impact of financial loss to owners/users when a covered event occurs. • Specialty equipment • Property Insurance – provides coverage for direct physical damage. • Fire, theft and windstorms. • Coverage is for replacement cost less policy deductible. • Service/Maintenance Insurance-provides coverage for wear and tear or mechanical failure. • Age, excessive usage or an accident. • Coverage is for actual cash value or the actual repair costs.

30. Insurance • Vehicles • Vehicles are insured on an actual cash value basis. • Settlements are paid less the policy deductible. • Comprehensive losses are paid less the $50 deductible. • Fire, theft, windshields. • Collision losses are paid less the $100 deductible. • Impact, upset or over turn.

31. Insurance • Your departmental equipment or your departmental vehicle is insured once it has been added to the designated insurance policy. • There is no automatic insurance coverage for real property. • Insurance premiums are a departmental expense.

32. Vehicle Usage Vehicles UNC-General Administration employees are only allowed to use State vehicle for official university travel purposes consistent with NC Motor Fleet Management Regulations. When an employee is required to use a state-owned vehicle for travel while away from his/her work station, the vehicle may be used for travel to obtain meals and other necessities, but not for entertainment or any personal purposes. A state employee may not use a state-owned vehicle for obtaining meals and other necessities unless he/she is in travel status, or approved commuter status. • Students who are employees can only drive a vehicle if it is a required job function. And it has to be a required function for the job for which they were hired. • Academic exceptions .

33. Accident/Incident Reporting • All vehicle accidents/incidents must be reported to IRM. • All incidents involving third parties must be reported. • All incidents attributed to the condition ofstate property. • All incidents resulting in personal injury.

34. Questions…