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Steering Committee Meeting

Steering Committee Meeting. << DTC – Project Name>>. For Period Ending: << YYYY-MM >> Presented By: << Project Manager >> Date: << YYYY-MM-DD >>. Agenda. Introductory Items Review Project Status project budget, timeline, accomplishments Key Risks and Issues Change Requests / Decisions

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Steering Committee Meeting

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  1. Steering Committee Meeting << DTC – Project Name>> For Period Ending: << YYYY-MM >> Presented By: << Project Manager >> Date: << YYYY-MM-DD >>

  2. Agenda • Introductory Items • Review Project Status • project budget, timeline, accomplishments • Key Risks and Issues • Change Requests / Decisions • Communications Update • Implementation / Transition Update • Overall Next Steps

  3. Introductory Items • Introductions • Review of minutes from last meeting • Review of action items from previous Steering Committee meetings

  4. Review Project Status • << Summarize the current status of the project (project health). • high-level scope, budget, schedule; • OCIO traffic lights (red, yellow, green) << discuss with OCIO Delivery Manager to determine if this is appropriate for the client department >> • provide brief explanation for deviations from green • provide pictorial representations if desired. >>

  5. Project Budget • << Provide a view to the budget figures this month keeping the overall project budget in mind. If appropriate, provide original budget, actuals, projections, change request impacts, % budget spent etc. >> • << *Note : Budget discussions may not be appropriate for some client departments. Discuss the relevance of this slide with the OCIO Delivery Manager. >>

  6. Project Budget Budget and Cash Flow (Fiscal 2012-13) • <<EXAMPLE – Delete additional slide>>

  7. Project Timeline • << Provide a view to the project schedule and timelines (where are you now, what is completed, what remains, key start and end dates, etc.) • *Note: Display information in a manner that is appropriate for the audience (i.e. table format may be better than MS Project screen shots). >>

  8. Project Timeline • <<EXAMPLE – Delete additional slide>>

  9. Accomplishments • << Highlight project accomplishments since last meeting – key deliverables, key milestones. • Unplanned activities this month. >>

  10. Key Risks and Issues • << Speak to any outstanding issues, open points, conflicts, risks, decisions etc. (use information captured in the RAAIDO. • Specify requests for assistance from the Steering Committee. >>

  11. Pending Change Requests / Decisions • << If / when applicable, review any pending change / decision requests. >>

  12. Communications • << If / when applicable provide an update on communication activities related to the project. >>

  13. Implementation / Transition • << If / when applicable provide an update on implementation / transition plans for the project. >>

  14. Overall Next Steps • << Review planned accomplishments for next period. • Keep in views. • Next meeting logistics. >>

  15. Questions

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