36th Annual General Meeting 17th May 2010 SBS Events Centre Timaru

1. 36th Annual General Meeting 17th May 2010 SBS Events Centre Timaru

2. Agenda • Welcome • Chairman; Bill Taylor , Executive Committee • Apologies • Appointment of Scrutineers • Notification of Obituaries • Further Items of General Business • Confirmation of Agenda

3. Apologies Branch Chairmen • Ken Ferguson, Warwick Gregory, Rex Cowley, Richard Broughton, Ian Bristow , Richard Denley Life members • Jenny Pinney, Jeff Pearse, Mike Pattison

4. Apologies Members David Stevens, Ross & Sally Stevens, Barry Cuttance, John & Mary Cusdin, Noel Beatson, Mandy Bell, Dianne Bristow 9 members represented by proxies Moved “That the apologies as notified be accepted” Moved Seconded

5. Appointment of Scrutineers • That Phil Stewart, Jackie Bedford & Paul Lampp be appointed as Scrutineers for the 35th AGM of the NZDFA, 19th May 2010 Moved Seconded

6. Obituaries John Jackson, SCNO Jim Butt, Marlborough Mike Jones, Ian Millar, Taranaki

7. Minutes • Confirmation of the Minutes of the 34th Annual General meeting of the NZDFA , held at the Travelodge Hotel, Palmerston North, Wednesday 27th May 2009, at 2.30pm Circulated in the Annual Report 2009/10, printed in Deer Industry News 41 April 2010, page 3-6 • Matters arising.

8. Minutes approval Moved “That the Minutes of the 34th Annual General meeting of the NZDFA , held at the Travelodge Hotel, Palmerston North , Wednesday 27th May 2009 be accepted as a true and accurate record” “subject to the corrections and modifications as noted” .. Seconded

9. Chairman’s ReportBill Taylor Circulated in the Annual Report 2009/10 • Printed in Deer Industry News 41 April 2010 (page 7 & 8 of the Annual Report) Moved “ That the Chairman’s report of 2010 be adopted” Moved Bill Taylor Seconded

10. Financial report Sandra Windley Circulated in the Annual Report 2010/11, • Printed in Deer Industry News 47 April 2011, (page 8-14) as an audited review of the accounts for the year to March 31st 2011 Statement of Financial Performance for the Year Ending 31st March 2011

11. Financial Performance 2011 2010 $ $ Income 101,874 99,732 Expenditure 100,79395,927 Operating Surplus before Tax 1,081 3,805 Taxation 2,570 1,679 Operating (Deficit)/Surplus after Tax (1,489)2,126

12. Main Factors Decrease in subscriptions of 6% Contribution to JRG2 of $10,000 Savings in expenditure, particularly travel and accommodation

13. Income

14. Expenditure

15. Expenditure cont.

16. Main Features • Strong conference sponsorship resulted in $795 profit • Honoraria maintained at same level as previous year • Payment to JRG2 made out of Income not reserves fund ( $10K) • 26% saving in travel expenses

17. Main Features (cont.) • More teleconference telecommunications • SAP expenses up on budget • Taxation liability now exists ~$2,500pa

18. Financial Position

19. Accounts 2010/11 Motion 1. “That the Audited NZDFA financial statements and accounts for the year ending 31st March 2011 be received and approved. Moved/Seconded Earle Wells, Edmund Noonan

20. Budget 2011/12

21. Budget 2011/12 Income

22. Budget 2011/2012Expenditure

23. Expenditure cont.

24. Budget features • Subscriptions at same level as 2010/11 year, with slight increase due to 2.5% increase in GST. • 1,650 members (unchanged) (1,546 -10/11) • Expenditure maintained at 10/11 levels

25. Honoraria Motion 3. “That the Executive Committee honoraria for the 2010/11 financial year be set be fixed at $9000 for the elected Chairman, and $6000 for each other Executive Committee member.” Moved Mike McCormick Seconded

26. Appointment of Auditors Motion 4. “That Deloitte be appointed as NZDFA auditors for the ensuing year, 2011/12” Moved/Seconded Earle Wells/Edmund Noonan

27. Formal Financial motions Motion 2. “That the NZDFA budget of expenditure for the year ending 31st March 2O12 be approved” Moved/Seconded: Earle Wells/Edmund Noonan • Break even target • Subscriptions set at current level of $86.67 plus GST ($99.67) • 1650 subscriptions target • Capitation maintained at current level of $25 plus GST ($28.75) • Equivalent costs to 2010/11 • Reserves aimed to maintain a minimum $100k • Audit fees confirmed as $2.5k plus GST on a quote from Deloitte

28. National Constitution NZDFA Amendments 2010 None notified

29. Executive Committee NZDFA Remits 2010

30. AGM Remits Remit 1: NZDFA Executive Committee: Sector Funding share basis for the proposed next NPMS

31. Sector Funding That NZDFA fully supports DINZ and the deer industry’s stance on the industry sector (dairy, beef and deer) funding. NZDFA agrees that the funding share basis for the NPMS should be calculated based on individual sectors share of Farm Gate Returns*. We request that this occur now rather than simply continuing with existing funding shares

32. * (as defined by funding formula share described by the 2004 NPMS  Board of Inquiry and confirmed in the commissioned report (Martin Jenkins) 2009 as part of the DINZ/DFA NPMS 2009 submission to MAF).

33. The current NPMS sector funding share split is a negotiated (good) faith agreement between the parties. • It does not incorporate the sector share based funding formula recommended by the 2004 NPMS Board of Inquiry. • Current sector negotiations based on a continuation of the existing settlement disadvantages the deer industry whose share is 4.7% of industry vector control costs. • Applying a formula based on Farm Gate Returns results in a deer industry contribution of 3.1%.

34. Position key points • The deer industry notes an agreement by the AHB Members’ Committee that the deer industry is bearing a disproportionate share of costs. • They have agreed that a reduction of $400K in deer share be recommended but that this is met by an equivalent reduction in the programme output, rather than a higher dairy or beef sector contribution.

35. Position Key points NZDFA believes the full programme as proposed is warranted and that the defined funding formula across the sectors should be applied to industry sector contributions and remain the basis of funding agreements for this new strategy and its 5 yearly reviews

36. NZDFA Branch Remits 2009

37. Remit 2.SCNO CanterburyNAIT Tagging Regulations ““That NZDFA requests NAIT to urgently review its RFID tagging specifications & requirements for use in farmed deer to ensure they accommodate the industry’s common, well-established on farm deer identification and tag management practices”.” Moved, Seconded

38. Remit 3. SCNORationalization of development of NAIT and AHB databases and ID Systems That NZDFA supports the development of a new animal identification and traceability model combining NAIT and AHB as a single identification administration and operational body. This will eliminate duplication of databases, tagging and recording systems and increase efficiency and substantially reduce cost.” Moved Seconded

39. General Business

40. General business • Deer Industry New Zealand Board Candidates address • Collier Isaacs • Andy Macfarlane • Keith Neylon • Notification of Selection and Appointments Panel appointments • Confirmation of Officers of the NZDFA Executive Committee Appointments • Any other Business

41. Selection and Appointments Panel • David Stevens (Southland)) • Mark Hawkins (SCNO) (Appointed unopposed • Ponty von Dadelszen (Hawkes Bay) • To be advised

42. NZDFA Executive Structure2010/11 Executive Committee • Bill Taylor Southland • Wilton Turner Central Regions, • NI Executive Committee TBA • SI Executive Committee TBA